Office 365 Weekly Digest | June 23 – 29, 2019

Welcome to the June 23 – 29, 2019 edition of the Office 365 Weekly Digest.

There were seventeen features added to the Office 365 Roadmap last week – Teams, SharePoint, Outlook, and Office 365 Advanced Threat Protection comprise the majority of the updates.

There are no new events for this week’s post. This week’s spotlight event is “Make the switch from Skype for Business to Microsoft Teams: End User Guidance” with two sessions on Tuesday, July 2, 2019.

Highlights from last week’s blogs include a summary of what’s new in June 2019, information on Teams coming to Office 365 Business and Office 365 ProPlus monthly channel, an update on Kaizala becoming part of Microsoft Teams, and the new Export to Excel feature in Microsoft Planner.

Wrapping up the post are noteworthy items including the “What’s New in Microsoft 365” video for June 2019, new Microsoft 365 data reporting white papers, new guides and resources for Yammer, and several new videos from the Office channel.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Microsoft Roadmap Team is looking for your feedback!

DescriptionFeature IDEstimated ReleaseDetails
Outlook on the web – New 3rd party storage providers52597July CY2019Added: 24 June 2019
Status: In development
App / Service: Outlook – Web
We are adding more online storage providers to Outlook on the web and making it on by default. This update will bring two changes: 1. More providers, including personal OneDrive, Google Drive, and Facebook. 2. We are making this in-by-default.
SharePoint Recommendations available on SharePoint Pages and SharePoint News Posts52604July CY2019Added: 24 June 2019
Status: In development
App / Service: SharePoint
SharePoint Recommendations help you discover new SharePoint Pages and News post in your company. At the bottom of SharePoint News Posts and Pages, you will see the SharePoint Recommendations which are most applicable to you powered by machine learning.
Updated feature: Manage admin roles in the Microsoft 365 admin center52624June CY2019Added: 24 June 2019
Status: Rolling out
App / Service: Office 365
We’re improving how you manage admin roles in the Microsoft 365 admin center. It will be easier to see who has admin access and to assign roles that grant the right level of access to your admins. We are rolling out this feature to Targeted Release customers and will begin rolling it out to worldwide production in July. Today, you can view, add, or remove admin roles for a specific user from the Active users page. We’re adding a Roles page accessible from the left navigation pane in the new admin center to extend your capabilities. With this experience you can export a list of all admins in your org who are assigned Azure Active Directory roles that apply to Microsoft 365 services. You can view all admins assigned to a specific role, add or remove admins from a specific role, search for roles by name and keyword, and learn more about what each role allows a user to do.
Outlook for Android – Calendar category colors51164July CY2019Added: 26 June 2019
Status: Rolling out
App / Service: Outlook – Android
View the colors of your calendar categories set in Outlook for Windows, Mac and on the web in Outlook for Android. Available only to customers on the updated architecture using the Microsoft sync technology (Office 365 Message Center post ID 165218).
New Outlook on the web – S/MIME availability52727July CY2019Added: 27 June 2019
Status: In development
App / Service: Outlook – Web
Support for S/MIME is coming to the new Outlook on the web. If you have been using S/MIME in classic Outlook on the web, you will need to update your S/MIME control by going to: Settings – S/MIME
Improving performance for office.com users by removing portal.office.com redirect52644July CY2019Added: 27 June 2019
Status: In development
App / Service: Office 365
We’re updating and Improving performance for office.com users by removing portal.office.com redirect. We are aiming to improve page loading performance for our office.com and portal.office.com users by removing any special redirection from portal.office.com and simply land users on the new and improved office.com experience. We’ll begin rolling this feature out soon.
Synchronous URL detonation in Office 365 ATP52683July CY2019Added: 27 June 2019
Status: In development
App / Service: Office 365 ATP
Today, when a user protected by Office 365 ATP Safe Links policy clicks on a suspicious link in an email, they may get a notification that the link is being scanned. Some users are not used to seeing this page, or would rather have the entire message to be scanned before receiving it, therefore we’re introducing a new setting in the Safe Links policy where admins can turn on Synchronous URL detonation. With this setting on, suspicious URLs and URLs that would lead to downloadable contents in emails are scanned before the email is delivered to users, eliminating the chances of users seeing the URL being scanned notification. If any URL in the message is determined to be malicious, the email will land in the Junk Folder (or other folders based on your policy) instead of their inbox.
Improvements to Threat Explorer for better hunting experience52595Q4 CY2019Added: 27 June 2019
Status: In development
App / Service: Office 365 ATP
We’re making significant improvements to the Threat Explorer for better manual threat hunting experience. Based on common hunting scenarios and customer feedback, we’re introducing following updates: (1) Clarity on delivery status of an email : Today in Explorer/ Real-time detections, we show the delivery status of an email which could be delivered, delivered to junk, blocked, replaced and removed by ZAP. The status doesn’t help paint a complete picture of where the email actually landed and where is it at a given point of time. We’re going to split the existing delivery status into more accurate values and simpler relatable names to define it. Delivery status is renamed to “Delivery action” and “Delivery location” is another column which is added to indicate the location of an email. There might be events which occur post-delivery of an email, they are captured under the column “Special action”. All these values combined would help the admin understand what action(s) were taken on an email and the location of that email. (2) Timeline view for an email: Email timeline is a new feature underway to make hunting simpler for admins. In case of multiple events occurring on the same email, that would be shown in a timeline view so the admin won’t have to hunt down at different places to understand the email events. (3) Ability for admins to view and download malicious emails for analysis: Email preview and download option will allow the admins to better analyze bad emails. We’ll be rolling out these features in the order above.
Activity Highlights in the File Hover Card52721July CY2019Added: 28 June 2019
Status: Rolling out
App / Service: SharePoint
This feature shows relevant activities related to the files you’re working on. If someone you work with edits, comments, or @mentions you, that activity is displayed in the File Hover Card with a link to the relevant activity.
Ability to create custom phish alerts for customers with Office 365 ATP P152769July CY2019Added: 28 June 2019
Status: In development
App / Service: Office 365 ATP
We are releasing the ability to create a custom phish alert to customers with the ATP P1 add-on subscription. This feature is already available to E5 customers and those with ATP P2. This change will add the ability to create alerts with activity type ‘Phishing email detected at time of delivery.’ The alert can be created and viewed using the PowerShell cmdlet or through the Alerts portal in the Security and Compliance Center. This type of alert fires when a mail is detected to be phish by Office 365 filters during mail flow. It can also be scoped down to fire in specific scenarios using available configurable conditions. We’ll be gradually rolling this out to customers with the ATP P1 add-on beginning July 1, 2019. The roll out will be completed worldwide by the July 19, 2019.
Meeting Recording in Government Community Cloud52814July CY2019Added: 28 June 2019
Status: In development
App / Service: Teams
This feature enables US Government Community Cloud (GCC) users to record GCC meetings and save in Microsoft Stream.
Live Events admin usage report52815July CY2019Added: 28 June 2019
Status: In development
App / Service: Teams
The live events usage report in the Microsoft Teams Admin Center shows admins the activity overview for live events held in their organization. Admins can view usage information, including event status, start time, views, and production type for each event. Admins can also gain insight into usage trends and see who in the organization schedules, presents, and produces live events.
Live captions, translation and transcription in live events52816July CY2019Added: 28 June 2019
Status: In development
App / Service: Teams
This feature enables live event producers, presenters and attendees to view captions during a Teams live event. Organizers can download the transcription once the live event has concluded. Supported spoken languages in 1st release: English, German and Simplified Chinese.
Microsoft Teams – Auto-updates will use lower network bandwidth52820July CY2019Added: 28 June 2019
Status: In development
App / Service: Teams
Based on your feedback, we are making improvements to the update process of the Teams desktop app to help you provide the latest capabilities to your users while significantly reducing the impact on your network bandwidth.
Bulk Approvals52716June CY2019Added: 28 June 2019
Status: Rolling out
App / Service: SharePoint
In both the modern and classic UX, you can select multiple items and approve or reject them at the same time.
Improved user experience for the Admin Center Message Center52833Q4 CY2019Added: 28 June 2019
Status: In development
App / Service: Office 365
We are updating the Message Center page to have an improved user experience. The new experience will offer a new clean UI as well as performance improvements.
Live captions in Teams meetings52817Q4 CY2019Added: 28 June 2019
Status: In development
App / Service: Teams
This feature enables meeting participants to view captions during a Teams meeting. Supported spoken languages in 1st release: English.


UPCOMING EVENTS

Designed specifically for Skype for Business end users, this course offers everything you need to help make the transition to Microsoft Teams. We’ll focus on the core communication capabilities you use today, chat and meetings, as well as provide an orientation to additional collaboration functionality Teams has to offer. The session is also available on demand at https://aka.ms/fromskypetoteamsondemand.

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

Designed for those who are already familiar with Microsoft Teams, our Tips and Tricks sessions offer insights, best practices and advanced functionality to help optimize how Teams can work for you. Each session will also include a few real-world examples of how customers are using Microsoft Teams today. Part 1 is focused on tips for conversations and meetings. Many of our interactions start as a simple chat. Learn how you can take those conversations to the next level, including: (1) Formatting messages to help increase response rates, (2) Managing conversations to easily track and follow-up, (3) Organizing conversations, keeping important and active chats front-and-center, (4) Expanding conversations into a full meeting experience, and more. Prefer to watch this session on your own time or simply want a refresher after attending the live training? Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Designed for those who are already familiar with Microsoft Teams, our Tips and Tricks sessions offer insights, best practices and advanced functionality to help optimize how Teams can work for you. Each session will also include a few real-world examples of how customers are using Microsoft Teams today. Organizing your workflow and projects in Teams can really help simplify productivity. Join us for Part 2 of this series, where you’ll learn tips including: (1) Implementing effective strategies creating and managing teams and channels, (2) Leveraging best practices for channel-based conversations, (3) Utilizing a personal team to manage your own productivity, (4) Designing your workspace to quickly find relevant content in Teams, and more. Prefer to watch this session on your own time or simply want a refresher after attending the live training? Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

The average employee spends approximately 30% of their working life in meetings. But meetings in Microsoft Teams are designed to be flexible and enable different types of connections for all the ways that work needs to get done. For users who are familiar with Microsoft Teams but want to better understand and optimize the Teams meeting experience, this session provides guidance into how to create spontaneous and scheduled meetings, leverage the pre, during and post-meeting features, identifying supported devices, and more.

As an existing Skype for Business customer, we understand that upgrading to a new technology can be confusing and are committed to supporting you on your journey to Microsoft Teams. Through our two upgrade classes, you will find everything you need to plan and implement your upgrade. Part 1 is focused on upgrade planning and user readiness. Targeting project stakeholders with accountability for Skype for Business to Teams upgrade success and user readiness/change managers, this session serves as the foundation for your upgrade planning, including: (1) An overview of our proven, upgrade success framework, (2) Real-world customer examples, (3) Insights into facilitating user readiness and upgrade acceptance, and (4) Orientation to key upgrade guidance resources.

As an existing Skype for Business customer, we understand that upgrading to a new technology can be confusing and are committed to supporting you on your journey to Microsoft Teams. Through our two upgrade classes, you will find everything you need to plan and implement your upgrade. Part 2 is understanding coexistence and interoperability. Designed for the IT Pro/technical experts implementing the migration from Skype for Business to Teams, this session will arm you with the information you need to know before migrating your users, including: (1) End user experiences during the upgrade, (2) Available journey options an organization can take from online or on-premises as the starting point, and (3) Routing and federation experiences.

As organizations look to roll out various services from Microsoft 365 to their users invariably 2 questions consistently pop up. 1- How do I support and educate our users to help them adopt and improve their workstreams? 2- How do the services work together and when and where do we use what in order to provide a rich collaboration platform that abstracts complexity for users? In this two-part webcast “Show Me How” series Microsoft’s Michael Gannotti will walk attendees through the use of various Microsoft 365 services and solutions to create an end-to-end, scalable, solution for training and engaging organizational employees. Session attendees can follow along step-by-step and set up their own POC/Pilot environments for testing and use. | Note: There are .ics files available for download to add the events to your calendar.

During this session, you will have the opportunity to experience Windows 10, Office 365 and Microsoft’s newest collaboration tool: Microsoft Teams. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will explore how to use Microsoft Teams and Office 365 to: (1) Create a hub for team work that works together with your other Office 365 apps, (2) Build customized options for each team, (3) Keep everyone on your team engaged, (4) Coauthor and share content quickly, and (5) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

This 2-hour hands-on session will give you the opportunity to try Microsoft technology that secures your digital transformation with a comprehensive platform, unique intelligence, and partnerships. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Detect and protect against external threats by monitoring, reporting and analyzing activity to react promptly to provide organization security, (2) Protect your information and reduce the risk of data loss, (3) Provide peace of mind with controls and visibility for industry-verified conformity with global standards in compliance, (4) Protect your users and their accounts, and (5) Support your organization with enhanced privacy and compliance to meet the General Data Protection Regulation. Each session is limited to 12 participants, reserve your seat now.

Join us for a hands-on introduction to Microsoft 365 Compliance features and an opportunity to experience powerful solutions across the data lifecycle of assess, protect and respond. During this 2-hour interactive session, you will explore how to: (1) Understand your compliance from a single pane of glass, (2) Make identity the new perimeter, (3) Discover and govern sensitive data across clouds, devices and apps, (4) Recognize attacks, detect breaches, and recover quickly using automation, and (5) Streamline your operational processes and understand your security posture. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

In June 2019, we’re announcing updates to Microsoft Cloud App Security and Azure Active Directory (Azure AD) Conditional Access policies that help you improve your organization’s security posture, updates to Microsoft Teams and Yammer that help you meet compliance obligations, updates to PowerPoint Designer that help you build visually impactful presentations, and updates to Outlook that help keep you in your workflow.

As the communication and collaboration hub in Microsoft 365, Teams is now in use in more than 500,000 organizations. So far, Teams has been included in new Office 365 Business, Office 365 Business Premium, Microsoft 365 Business and Office 365 ProPlus monthly installations with positive customer feedback. Now, we’re including Teams in the Monthly builds for existing installations. Starting on July 9, 2019, Click-to-Run will install the Teams client for all PCs on the monthly channel, and the client will update itself regularly from that point onward. This will be a gradual rollout over several weeks, so not all existing installations will immediately get Teams added when Office is updated. Since everyone in the organization needs to communicate and collaborate, it’s important to make Teams available to all end users. If you have devices on multiple update channels, you can proactively add Teams to all your devices. We’ve published guidance to help you plan your rollout. While we strongly encourage customers to adopt Teams, we also want to enable them to deploy at their own pace. If they wish to exclude Teams from your installation or disable auto-start on user PCs, they are fully in control. Teams starts automatically by default. If you decide to change this behavior, you must do it before Teams is deployed. | Resource: Deploy Microsoft Teams with Office 365 ProPlus

We are providing an update on bringing Microsoft Kaizala capabilities into Microsoft Teams. In April 2019, we announced plans to bring Kaizala together with Teams, enabling customers to use Teams to connect and coordinate with their extended networks – such as partners, suppliers, customers, and citizens – whether or not they are managed in your Azure Active Directory (AAD) environment. We will be adding Kaizala Pro capabilities to Teams over the next 12-18 months, ultimately replacing the Microsoft Kaizala service and making Microsoft Teams the primary client in Office 365 and Microsoft 365 for communication with both internal employees and people in your extended networks. The first set of Kaizala Pro capabilities will be available in Teams by the end of calendar year 2019 and includes Kaizala Actions as built-in apps in Teams, such as checklist, training, and quiz. By the end of calendar year 2020, additional capabilities will be added to Teams, including custom apps, flexible group types, and open directory capabilities for identity and authentication, which enables communications with anyone on Teams, whether or not they are managed in your Azure Active Directory. Once these new capabilities are part of Teams, Kaizala customers will be able to start transitioning to Teams. Meanwhile, Kaizala will continue as a standalone service, which we will continue to support and update. The free Kaizala app is available through the Android and iOS stores, and Kaizala Pro is available in eligible Office 365 and eligible Microsoft 365 service plans.

Planner comes with some pretty cool out-of-the-box tools for keeping your team on track. In-app features like red highlights for late tasks and color-coded labels provide visual cues for quickly finding tasks that need attention. There’s also the Charts view, which gives you different visual representations of progress, especially now with charts filtering. But there may be times when the simplicity of these tools—and simplicity is our goal with Planner—isn’t quite enough. For more robust plan options, you can now export your entire plan to Microsoft Excel. From conducting more detailed analysis to sharing your plan’s status, Export to Excel gives you a broad range of additional capabilities for keeping your plan on schedule and your plan’s stakeholders up to date.

The Workplace Analytics team is excited to announce our feature updates for June (see past blog articles here). In this update, you’ll discover the latest, including: (1) Organizational effectiveness analyses, and (2) Parallelize HR upload. By using the Organizational effectiveness feature, an analyst can find answers to the question of how the most effective people collaborate differently than their peers. The immediate goal of this kind of analysis is to help uncover the unique workplace-collaboration traits that help these people succeed. A larger goal would be to use these insights to spread these behaviors. We have streamlined the procedure for setting up Workplace Analytics so that Workplace Analytics admins can accomplish it in a single uninterrupted sequence. Previously, the Workplace Analytics admin would verify licenses and roles, create privacy settings, and then wait to upload organizational data until after the extraction of collaboration data from Office 365. This waiting step has been removed; the admin can now start the upload of HR data right after confirming privacy settings, while collaboration-data extraction happens in the background. Although the organizational-data upload steps remain the same, the concurrent collaboration data extraction lets admins complete setup more efficiently.

The web has become an integral platform for Office and how we at Microsoft serve our customers. We fundamentally believe that Office is way more than just the desktop apps and that each of our platforms is critical to our long-term success. We’ve come a long way with our web solution over the past few years and we will continue to invest aggressively to make Office on the web the best productivity experience it can be. Today, the web is at the forefront of innovation for Office. Our engineering teams have found that using the web to quickly land and refine new features based on user data is helping us respond to customer demands and deliver better experiences. As a result, many of the most important recent innovations for Office have been born on the web. Here are four recent examples of Office capabilities that came first to the web that are now helping shape the Office experience across each of its platforms: (1) Ideas, (2) New Collaboration Capabilities, (3) Office start experience, and (4) Simplified ribbon. | Related: Recommended Documents in Office apps and Version History in Office for the web


NOTEWORTHY

Format: Video (8 minutes) | This month, we’re announcing updates to Microsoft Cloud App Security and Azure AD Conditional Access that help you improve your organization’s security posture, updates to Microsoft Teams and Yammer that help you meet compliance obligations, updates to PowerPoint Designer that help you build visually impactful presentations, and updates to Outlook that help keep you in your workflow. Also new this month: Vivian and Arthur! As you noticed last month, we’re working to transition this series to a different format. Thanks for bearing with us! This June episode isn’t perfect, but we wanted to make sure you got the information you need. We’re listening and would love your feedback as we continue to evolve the series. Learn more about what’s new in June 2019 at http://msft.social/4jX3FQ.

Format: Video (61 mins) | For today’s mobile workforce, providing users with access to the content they need at any time, from any place, and on any device is important. During this webinar, experts from the Microsoft Core Services Engineering and Operations (CSEO) team answered audience questions about our strategy for file management.

NEW! Check out our latest white papers to help you learn how to use Microsoft 365 and SharePoint to transform your organizational data, analytics and reporting. The new whitepapers are: (1) Using SharePoint and Teams as a Modern Dashboarding Platform, (2) Using SharePoint as a data source for Modern Reporting, and (3) Using Power BI with Complex SharePoint Field Types.

Need some cool new Yammer resources to help with the launch or adoption of Yammer at your organization? Look no further. We’ve recently published loads of new content for you, including resources for employee engagement, leadership engagement, a new employee onboarding playbook, a live events playbook, a guide on hosting a “YamJam” event, “superpower” gifs, new Office 365 product logos, and more.

There are several new videos added to our Office Videos channel:

One of our most popular features in Azure Active Directory is Conditional Access which provides the flexibility to enable additional security controls before granting access. It is typically deployed first with Azure multifactor authentication (MFA). Then customers take a deeper look at some of the more advanced controls such as device type, client app, and session controls. Once users become members of several policies, it begs the question which controls are applied first. Which one wins? Read on as Andres from our Get to Production team answers the most common set of questions to help you understand how Conditional Access works under the hood.

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