Office 365 Weekly Digest | June 30 – July 6, 2019

Welcome to the June 30 – July 6, 2019 edition of the Office 365 Weekly Digest.

Six features were added to the Office 365 Roadmap last week with a split between Outlook (mobile) and Teams. One update of note is the upcoming shift to the new Outlook on the web experience as the default.

There are two new events, both Ask Microsoft Anything (AMA) sessions – one for Yammer on July 10th and one for Education on July 16th. The spotlight event for this week is the “Driving Adoption with Microsoft 365 Integrated Services” webinars on July 8th and 9th.

The June 2019 look back are the focus of last week’s blog posts, including Teams, OneDrive and SharePoint. There are also more details on the new Outlook on the web, and significant improvements to the Office app experience in virtual environments.

Noteworthy item highlights include a Microsoft IT Showcase IT Expert Roundtable on Modern Meetings, the new Question and Answer features in Yammer, General Availability of the new Microsoft Hybrid Agent, and lots of new Office videos focused on recommended security actions in the first 30 days.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

DescriptionFeature IDEstimated ReleaseDetails
Microsoft Teams – Give Feedback52884August CY2019Added: 01 July 2019
Status: In development
App / Service: Teams
Do you have suggestions on how to make Teams better? Users will now be able to share feedback directly with Microsoft from the Teams app. Simply navigate to the “Help” menu and select “Give Feedback”.
Outlook for iOS – Discover Office files45071August CY2019Added: 02 July 2019
Status: In development
App / Service: Outlook iOS
Find Office 365 files that are connected to you based on ongoing collaboration activity within your company.
Microsoft Teams – @-less mentions52966July CY2019Added: 03 July 2019
Status: In development
App / Service: Teams
Get someone’s attention in a channel conversation or a group chat with @-less mentions. Simply start typing a person’s name and select the right contact from the list of suggestions. They will receive a notification, which they can click to go directly into the point in the conversation where they were mentioned.
Microsoft Teams – Channel Cross Posting52393July CY2019Added: 03 July 2019
Status: In development
App / Service: Teams
Do you need to share information with multiple teams simultaneously? You can now post a message to multiple channels in a single step. Channels can be part of the same team or a different one. Additionally, any edits that you make to the post will be reflected across all channels.
Outlook on the web – new experience GA49202July CY2019Added: 03 July 2019
Status: In development
App / Service: Outlook Web
The new Outlook on the web will become the default experience and we will remove the opt-in toggle. With this change users will not be able to move back or see the classic experience. This change will override the PowerShell command which previously blocked the opt-in toggle.
Microsoft Intune certificate delivery for S/MIME encryption in Outlook for iOS52961Q4 CY2019Added: 03 July 2019
Status: In development
App / Service: Outlook iOS
Microsoft Intune support for delivery of S/MIME signing and encryption certificates to iOS devices for secure mobile email. S/MIME for Microsoft Outlook on iOS can be configured and enabled using Microsoft Intune app configuration. Customers will be able use S/MIME with Outlook mobile on iOS to support email authenticity (signing) and data protection (encryption).

UPCOMING EVENTS

As organizations look to roll out various services from Microsoft 365 to their users invariably 2 questions consistently pop up. 1- How do I support and educate our users to help them adopt and improve their workstreams? 2- How do the services work together and when and where do we use what in order to provide a rich collaboration platform that abstracts complexity for users? In this two-part webcast “Show Me How” series Microsoft’s Michael Gannotti will walk attendees through the use of various Microsoft 365 services and solutions to create an end-to-end, scalable, solution for training and engaging organizational employees. Session attendees can follow along step-by-step and set up their own POC/Pilot environments for testing and use. | Note: There are .ics files available for download to add the events to your calendar.

Designed specifically for Skype for Business end users, this course offers everything you need to help make the transition to Microsoft Teams. We’ll focus on the core communication capabilities you use today, chat and meetings, as well as provide an orientation to additional collaboration functionality Teams has to offer. The session is also available on demand at https://aka.ms/fromskypetoteamsondemand.

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

Designed for those who are already familiar with Microsoft Teams, our Tips and Tricks sessions offer insights, best practices and advanced functionality to help optimize how Teams can work for you. Each session will also include a few real-world examples of how customers are using Microsoft Teams today. Part 1 is focused on tips for conversations and meetings. Many of our interactions start as a simple chat. Learn how you can take those conversations to the next level, including: (1) Formatting messages to help increase response rates, (2) Managing conversations to easily track and follow-up, (3) Organizing conversations, keeping important and active chats front-and-center, (4) Expanding conversations into a full meeting experience, and more. Prefer to watch this session on your own time or simply want a refresher after attending the live training? Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Designed for those who are already familiar with Microsoft Teams, our Tips and Tricks sessions offer insights, best practices and advanced functionality to help optimize how Teams can work for you. Each session will also include a few real-world examples of how customers are using Microsoft Teams today. Organizing your workflow and projects in Teams can really help simplify productivity. Join us for Part 2 of this series, where you’ll learn tips including: (1) Implementing effective strategies creating and managing teams and channels, (2) Leveraging best practices for channel-based conversations, (3) Utilizing a personal team to manage your own productivity, (4) Designing your workspace to quickly find relevant content in Teams, and more. Prefer to watch this session on your own time or simply want a refresher after attending the live training? Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

The average employee spends approximately 30% of their working life in meetings. But meetings in Microsoft Teams are designed to be flexible and enable different types of connections for all the ways that work needs to get done. For users who are familiar with Microsoft Teams but want to better understand and optimize the Teams meeting experience, this session provides guidance into how to create spontaneous and scheduled meetings, leverage the pre, during and post-meeting features, identifying supported devices, and more.

As an existing Skype for Business customer, we understand that upgrading to a new technology can be confusing and are committed to supporting you on your journey to Microsoft Teams. Through our two upgrade classes, you will find everything you need to plan and implement your upgrade. Part 1 is focused on upgrade planning and user readiness. Targeting project stakeholders with accountability for Skype for Business to Teams upgrade success and user readiness/change managers, this session serves as the foundation for your upgrade planning, including: (1) An overview of our proven, upgrade success framework, (2) Real-world customer examples, (3) Insights into facilitating user readiness and upgrade acceptance, and (4) Orientation to key upgrade guidance resources.

As an existing Skype for Business customer, we understand that upgrading to a new technology can be confusing and are committed to supporting you on your journey to Microsoft Teams. Through our two upgrade classes, you will find everything you need to plan and implement your upgrade. Part 2 is understanding coexistence and interoperability. Designed for the IT Pro/technical experts implementing the migration from Skype for Business to Teams, this session will arm you with the information you need to know before migrating your users, including: (1) End user experiences during the upgrade, (2) Available journey options an organization can take from online or on-premises as the starting point, and (3) Routing and federation experiences.

When: Wednesday, July 10, 2019 at 9am PT | New capabilities and features such as Live Events, integration with SharePoint, question and answer, rich text formatting, and more are now available, and you might have questions and feedback about all things related to Yammer. An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. This AMA gives you the opportunity to connect with members of the product teams who will be on hand to answer your questions and listen to feedback. Join in the Yammer AMA space, or add the event to your calendar. We look forward to seeing you there!

When: Tuesday, July 16, 2019 at 9am PT | With the last school year coming to a close and the next school years preparation just beginning, you may have questions about Microsoft Education. We will have team members from Microsoft OneNote, Microsoft Teams and Windows to help with your questions about Education. An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. This AMA gives you the opportunity to connect with members of the product teams who will be on hand to answer your questions and listen to feedback. Join in the Education AMA space, or add the event to your calendar. We look forward to seeing you there!

During this session, you will have the opportunity to experience Windows 10, Office 365 and Microsoft’s newest collaboration tool: Microsoft Teams. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will explore how to use Microsoft Teams and Office 365 to: (1) Create a hub for team work that works together with your other Office 365 apps, (2) Build customized options for each team, (3) Keep everyone on your team engaged, (4) Coauthor and share content quickly, and (5) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

This 2-hour hands-on session will give you the opportunity to try Microsoft technology that secures your digital transformation with a comprehensive platform, unique intelligence, and partnerships. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Detect and protect against external threats by monitoring, reporting and analyzing activity to react promptly to provide organization security, (2) Protect your information and reduce the risk of data loss, (3) Provide peace of mind with controls and visibility for industry-verified conformity with global standards in compliance, (4) Protect your users and their accounts, and (5) Support your organization with enhanced privacy and compliance to meet the General Data Protection Regulation. Each session is limited to 12 participants, reserve your seat now.

Join us for a hands-on introduction to Microsoft 365 Compliance features and an opportunity to experience powerful solutions across the data lifecycle of assess, protect and respond. During this 2-hour interactive session, you will explore how to: (1) Understand your compliance from a single pane of glass, (2) Make identity the new perimeter, (3) Discover and govern sensitive data across clouds, devices and apps, (4) Recognize attacks, detect breaches, and recover quickly using automation, and (5) Streamline your operational processes and understand your security posture. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

It is officially the summertime in Seattle, and Microsoft Teams is celebrating by continuing to release a ton of exciting and important features for Microsoft Teams’ users and organizations. Highlights include: (1) To enable an easier installation process Microsoft Teams desktop app coming to existing installs of Office 365 ProPlus and Microsoft/Office 365 Business/Business Premium, (2) Avoid conflicts of interest with Information Barriers, (3) Introducing Announcements in Team channels to help you make your point, (4) Add up to 100 people to a Group Chat, (5) Manage the discovery of Private Teams in the way that works best for your organization, and many more.

As we wrap up an exciting quarter filled with innovations and announcements, we have some great new features to share with you. Here are the latest and greatest features that landed in production in the month of June 2019: (1) Password protected Anyone sharing links, (2) New files experience in Outlook mobile, (3) External sharing with AAD B2B (Preview), and (4) OneDrive sync client B2B sync across organizations.

We’ve got a lot of change management info to share with you from this last month. This is the all-inclusive recap for all things SharePoint and related technology. Features that inform and engage with dynamic employee experiences include Yammer Q&A features, Yammer files in Office 365 Groups are now stored in SharePoint, and the SharePoint hub sites limit was raised to 2000. There are also teamwork updates across SharePoint sites, OneDrive and Microsoft Teams including the ability to configure OneDrive to automatically sync SharePoint team site shared libraries, Microsoft Search comes to OneDrive, etc. All the features listed in this post began rolling out to Targeted Release customers in Office 365 as of June 2019 (possibly early July 2019). | Resource: Planning your SharePoint hub sites

During Ignite 2018 we announced an opt-in experience so you could try the new Outlook on the web, give us feedback, and help us shape the changes in one of the most used productivity apps in the world. To those who tried the new experience during this opt-in period and submitted feedback and suggestions, thank you! During the last 8 months, thanks to you, we’ve made many improvements throughout the product and today we are excited to announce the new Outlook on the web is ready. Email is the heart of Outlook and where people spend a significant part of their day. We have designed the new mail experience around you and the people that are important to you – You can personalize your experience, have a little fun, do things faster, and keep those people front and center with new and updated features such as: (1) Categories, (2) Dark mode, (3) Favorites, (4) Calendar search, (5) Snooze an email, and more. Note: Starting in late July, Targeted Release customers will notice that the opt-in toggle has been removed and they can only see the new experience.

Microsoft 365 is designed to help organizations digitally transform workplace collaboration. Many customers use virtualization, and they’re always looking for ways to cut costs and improve the user experience. To help, we acquired FSLogix last November, and now we’re pleased to announce four new capabilities to further improve the user experience in virtualized environments: (1) FSLogix technology, which improves the performance of Office 365 ProPlus in multi-user virtual environments, is now available at no additional cost for Microsoft 365 customers, (2) Windows Server 2019 will add support for OneDrive Files On-Demand in the coming months, (3) Office 365 ProPlus, our flagship Office experience, will be supported on Windows Server 2019, and (4) We’ve added new capabilities to Outlook, OneDrive, and Microsoft Teams in Office 365 ProPlus to improve the user experience in a virtualized environment.


NOTEWORTHY

Format: Video (60 mins) | At Microsoft, modern meetings give employees the right tools to share ideas and make decisions across locations, environments and devices. In this webinar you will learn about our modern meeting strategy and how Microsoft Core Services Engineering and Operations (CSEO, formerly Microsoft IT) deploys, manages, monitors and supports services for the collaboration application Microsoft Teams and the smart meeting-room solution Microsoft Teams Rooms.

Capturing and disseminating knowledge is crucial to organizations and a key area of development for Yammer. We’re excited to announce that question and answer in Yammer is rolling out to all Office 365 tenants. We announced this at the SharePoint Conference in May, and the experience will become available to all groups and live events in Yammer over the next few days. A large number of questions get asked in Yammer, meaning it can be hard to distinguish requests for help from general conversations. Question and answer in Yammer enables you to start a conversation in the question format from the browser or mobile app. Unique styling helps everyone identify which posts need answers. In the coming weeks, you’ll also be able to filter to see only questions and unanswered questions.

We’re delighted to announce that Microsoft Hybrid Agent has reached General Availability! We first talked about this agent nearly two years ago at Ignite and we’re very happy to have reached this important milestone. The Agent has been available in Preview for quite some time as you probably know, and in that time over 250,000 mailbox moves have been initiated through the Agent. That’s amazing to us, given we often hear customers are hesitant to use Preview code in production. Well, with this Preview we’ve proven it works (honestly, you’ve all proven it works by setting it up and moving mailboxes with it), so anyone who was holding out, now’s the time to start using the Agent.

Microsoft Forms Pro is a simple to use, yet robust enterprise-survey solution that integrates with Office 365, Dynamics 365, and the Power Platform. It’s built on Microsoft Forms for Office 365 with new, advanced survey capabilities to further support business survey solutions, including point-and-click simplicity to create and send custom surveys, integration with your business processes, and AI-assisted features that provide a deep-level of insights across transactional and behavioral data. Microsoft Forms Pro is included as part of the Dynamics 365 Enterprise license, providing up to 2,000 survey responses per month per tenant with additional capacity available for purchase. Forms Pro is also available to users who do not have Dynamics 365 Enterprise and users in an Office 365 tenant.

Newly Released Videos!

A new series of videos has been added to our Office Videos channel. These videos are focused on recommended actions for the first 30 days from the Security Adoption Roadmap:

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