Office 365 Weekly Digest | July 7 – 13, 2019

Welcome to the July 7 – 13 2019 edition of the Office 365 Weekly Digest.

There were nineteen features added to the Office 365 Roadmap last week, with most related to SharePoint and Stream. Each of the Outlook versions (Android, iOS and Web) and Microsoft Forms have a single feature added this week.

New events for this week’s post include security-focused customer immersion experience sessions. This week’s spotlight event is the Microsoft Education AMA (Ask Microsoft Anything) on Tuesday, July 16th at 9am Pacific.

Highlights from last week’s blogs include a big numbers announcement for Microsoft Teams, a new feature that empowers security teams to report suspicious emails to Microsoft and receive instant feedback, and a preview for updates to Shared Calendars in Outlook for Windows.

Wrapping up the post are noteworthy items like the guest sharing settings reference across Microsoft 365, information on how to eliminate passwords, Office 365 message attribution, and the security framework used by Microsoft.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

DescriptionFeature IDEstimated ReleaseDetails
Outlook on the web – Filters in room booking53084July CY2019Added: 09 July 2019
Status: In development
App / Service: Outlook – Web
Now when creating a meeting you can browse for more rooms and Outlook will now show you the features for each room (which can be set up by the organization’s admin) and you can filter rooms based on them. Features could include: location (floor/building), AV capabilities, or, capacity.
Edit videos in Microsoft Stream53211August CY2019Added: 11 July 2019
Status: In development
App / Service: Stream
Trim the beginning and ending of your videos in Microsoft Stream.
New vertical sections53195July CY2019Added: 11 July 2019
Status: Rolling out
App / Service: SharePoint
Now modern SharePoint pages can have vertical sections.
SharePoint pages: On page anchors53198July CY2019Added: 11 July 2019
Status: Rolling out
App / Service: SharePoint
Now you can add links to headings within the content of a single page.
Access a PowerApps custom form in SharePoint without a license53219July CY2019Added: 11 July 2019
Status: Rolling out
App / Service: SharePoint
When users send invites for custom PowerApps forms in SharePoint to Office 365 guest users, the guests gain the same access as everyone else.
Dynamic Data updates for Embed and List Properties web parts53220July CY2019Added: 11 July 2019
Status: Rolling out
App / Service: SharePoint
Users can now more easily connect the Embed and List properties web parts with a list to create dynamic solutions.
Recycle Bin for Microsoft Stream Videos53140July CY2019Added: 11 July 2019
Status: In development
App / Service: Stream
Microsoft Stream videos will be saved in a recycle bin for 30 days after initial deletion.
Upload and record videos with the Stream Mobile App53144July CY2019Added: 11 July 2019
Status: Rolling out
App / Service: Stream
Upload videos to stream from your mobile device, or record new ones using the Microsoft stream mobile app.
Embed Microsoft Stream videos in PowerPoint53145July CY2019Added: 11 July 2019
Status: Rolling out
App / Service: Stream, PowerPoint
Embed Microsoft Stream videos in PowerPoint presentations
Replace video and retain existing URL49534July CY2019Added: 11 July 2019
Status: In development
App / Service: Stream
Replace existing videos without changing the URL used to access the video.
Page Edit Undo/Redo53192Q2 CY2019Added: 12 July 2019
Status: Rolling out
App / Service: SharePoint
Now you have the option to undo changes while authoring your pages
Outlook on the web – see your tasks and calendar in your inbox53288August CY2019Added: 12 July 2019
Status: In development
App / Service: Outlook – Web
Outlook is bringing the ability to see your tasks and calendar in your inbox, now you can see what your day looks like and check what outstanding tasks you have without leaving your email.
Button and Call-to-Action web parts53221July CY2019Added: 12 July 2019
Status: Rolling out
App / Service: SharePoint
The Button web part and Call-to-Action web part allow you to provide text on a button that will load content for the page viewer to consume. The Call-to-Action web part can add text or an image.
World clock & Weather updates53222July CY2019Added: 12 July 2019
Status: Rolling out
App / Service: SharePoint
Adding a world clock web part and updating the weather web part’s functionality.
News gets hero tiles as a layout53228July CY2019Added: 12 July 2019
Status: Rolling out
App / Service: SharePoint
A layout similar to the Hero web part is now available in News.
Highlighted Content with Advanced Query filtering53229July CY2019Added: 12 July 2019
Status: Rolling out
App / Service: SharePoint
Users can now add their own KQL or CAML code with the new advanced query option
Updated settings interface for OneDrive mobile app( iOS)53230July CY2019Added: 12 July 2019
Status: In development
App / Service: OneDrive – iOS
App settings page will be refreshed to make configurations simple and more accessible. “Camera Upload” settings will also be updated to give users more control over various features.
Automatic phishing detection52927July CY2019Added: 12 July 2019
Status: Rolling out
App / Service: Forms
Microsoft Forms, a simple, lightweight app that lets you easily create surveys, quizzes, and polls. In order to make Forms a more secure service, we are going to enable automatic phishing detection to prevent our customers from losing sensitive data via phishing forms. For more information for end users, go here.
Outlook for Android: Report spam and phishing messages53117Q1 CY2020Added: 12 July 2019
Status: In development
App / Service: Outlook – Android
Report spam and phishing messages as soon as you notice them in your inbox.

UPCOMING EVENTS

Designed specifically for Skype for Business end users, this course offers everything you need to help make the transition to Microsoft Teams. We’ll focus on the core communication capabilities you use today, chat and meetings, as well as provide an orientation to additional collaboration functionality Teams has to offer. The session is also available on demand at https://aka.ms/fromskypetoteamsondemand.

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

Designed for those who are already familiar with Microsoft Teams, our Tips and Tricks sessions offer insights, best practices and advanced functionality to help optimize how Teams can work for you. Each session will also include a few real-world examples of how customers are using Microsoft Teams today. Part 1 is focused on tips for conversations and meetings. Many of our interactions start as a simple chat. Learn how you can take those conversations to the next level, including: (1) Formatting messages to help increase response rates, (2) Managing conversations to easily track and follow-up, (3) Organizing conversations, keeping important and active chats front-and-center, (4) Expanding conversations into a full meeting experience, and more. Prefer to watch this session on your own time or simply want a refresher after attending the live training? Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Designed for those who are already familiar with Microsoft Teams, our Tips and Tricks sessions offer insights, best practices and advanced functionality to help optimize how Teams can work for you. Each session will also include a few real-world examples of how customers are using Microsoft Teams today. Organizing your workflow and projects in Teams can really help simplify productivity. Join us for Part 2 of this series, where you’ll learn tips including: (1) Implementing effective strategies creating and managing teams and channels, (2) Leveraging best practices for channel-based conversations, (3) Utilizing a personal team to manage your own productivity, (4) Designing your workspace to quickly find relevant content in Teams, and more. Prefer to watch this session on your own time or simply want a refresher after attending the live training? Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

The average employee spends approximately 30% of their working life in meetings. But meetings in Microsoft Teams are designed to be flexible and enable different types of connections for all the ways that work needs to get done. For users who are familiar with Microsoft Teams but want to better understand and optimize the Teams meeting experience, this session provides guidance into how to create spontaneous and scheduled meetings, leverage the pre, during and post-meeting features, identifying supported devices, and more.

As an existing Skype for Business customer, we understand that upgrading to a new technology can be confusing and are committed to supporting you on your journey to Microsoft Teams. Through our two upgrade classes, you will find everything you need to plan and implement your upgrade. Part 1 is focused on upgrade planning and user readiness. Targeting project stakeholders with accountability for Skype for Business to Teams upgrade success and user readiness/change managers, this session serves as the foundation for your upgrade planning, including: (1) An overview of our proven, upgrade success framework, (2) Real-world customer examples, (3) Insights into facilitating user readiness and upgrade acceptance, and (4) Orientation to key upgrade guidance resources.

As an existing Skype for Business customer, we understand that upgrading to a new technology can be confusing and are committed to supporting you on your journey to Microsoft Teams. Through our two upgrade classes, you will find everything you need to plan and implement your upgrade. Part 2 is understanding coexistence and interoperability. Designed for the IT Pro/technical experts implementing the migration from Skype for Business to Teams, this session will arm you with the information you need to know before migrating your users, including: (1) End user experiences during the upgrade, (2) Available journey options an organization can take from online or on-premises as the starting point, and (3) Routing and federation experiences.

When: Tuesday, July 16, 2019 at 9am PT | With the last school year coming to a close and the next school years preparation just beginning, you may have questions about Microsoft Education. We will have team members from Microsoft OneNote, Microsoft Teams and Windows to help with your questions about Education. An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. This AMA gives you the opportunity to connect with members of the product teams who will be on hand to answer your questions and listen to feedback. Join in the Education AMA space, or add the event to your calendar. We look forward to seeing you there!

During this session, you will have the opportunity to experience Windows 10, Office 365 and Microsoft’s newest collaboration tool: Microsoft Teams. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will explore how to use Microsoft Teams and Office 365 to: (1) Create a hub for team work that works together with your other Office 365 apps, (2) Build customized options for each team, (3) Keep everyone on your team engaged, (4) Coauthor and share content quickly, and (5) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

When: Monday, July 22, 2019 at 9am PT | This webcast will provide step-by-step guidance in setting up several scenarios for integrating Microsoft Stream Videos (both on demand and Live Events) with Microsoft Forms for knowledge check quizzes and surveys. Additionally, attendees will learn how to further leverage these integrated assets within the previously covered Integrated User Training and Support Solution (based on Learning Pathways) as well as integrating directly into Microsoft Teams! Also at the conclusion of this one hour webcast, attendees will be provided access to the session slides as well as a step-by-step document that will guide users through the how to steps with in depth process documentation, screen shots, and subsequent resources.

Join us for a hands-on introduction to Microsoft 365 Compliance features and an opportunity to experience powerful solutions across the data lifecycle of assess, protect and respond. During this 2-hour interactive session, you will explore how to: (1) Understand your compliance from a single pane of glass, (2) Make identity the new perimeter, (3) Discover and govern sensitive data across clouds, devices and apps, (4) Recognize attacks, detect breaches, and recover quickly using automation, and (5) Streamline your operational processes and understand your security posture. Each session is limited to 12 participants, reserve your seat now.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

Two years ago this week, we launched Microsoft 365, an integrated set of apps and services designed to help customers transform workplace collaboration, streamline business processes, and protect critical information. At the center of Microsoft 365 is Microsoft Teams, the hub for teamwork that combines chat, video meetings, calling, and files into a single, integrated app. More than 13 million people now use Teams on a daily basis—and more than 19 million people use it weekly. With availability in 53 languages across 181 markets, Teams is powering teamwork for customers around the world. As part of extending Teams to every worker across all industries, we’re announcing new capabilities in four areas that make it easier for customers to use Teams to communicate and collaborate – (1) Prioritize time-sensitive communication, (2) Easily manage communications within and across teams, (3) Make it easier for Firstline Workers to manage their schedules and receive updates, (4) IT administrators: Easily deploy the Teams client and manage policies for everyone in your organization.

Related:

One of the frequent requests we hear from Office 365 customers is the ability for security teams to easily report suspicious email messages or content to Microsoft and get feedback. We’re super excited to announce that we’re rolling out this capability to customers world-wide. This builds on a powerful capability Office 365 already supports – the ability for end users to report suspicious emails to their security teams and Microsoft. With the feature set we’re announcing today, security teams that want to defer reporting issues to Microsoft until after they have reviewed the messages themselves can now do so. What’s more – security teams can get immediate feedback on these submissions within the Office 365 Security and Compliance Center, dramatically reducing the time to investigate and response to issues and take corrective actions.

Earlier this year we announced the general availability of Live Events in Microsoft 365 and shared news at SharePoint Conference 2019 about our efforts to make these events easy to create and produce without leaving Yammer. We’re now excited to share that the new scheduling experience is rolled out worldwide! For a quick start guide on how to produce and host these events, check out our recent blog post or go deep with our Live Events in Yammer Playbook.

Microsoft is continuing to invest in Outlook for Windows calendar capabilities to assist customers in managing their time and connecting with people who help them achieve more. We are introducing an opportunity for Office 365 customers to preview new shared calendar capabilities aimed at improving the speed and reliability of how they sync. We are excited to bring you these changes and are eager to get your feedback before we update the default shared calendar experience. If you are a delegate on someone else’s calendar, if you manage a shared calendar for a conference room, we want your feedback! We’re improving how we synchronize changes you make on a shared calendar to the calendar owner and to everyone else who views that calendar. For example, if you’re a delegate for your manager’s calendar, you can be confident that the shared calendar meetings and appointments you see in your Outlook calendar matches what your manager sees on their calendar.

Microsoft Intune is excited to announce the general availability of administrative templates support for Windows 10 device configuration profiles. This feature received wide adoption during the public preview because it helps Windows administrators use the settings they are familiar with in group policy editor when they transition to cloud-attached management. In the general release, we deliver one of the most requested feedback from the public preview: support for more settings. Administrative templates will be adding an over 2500 settings to the Intune console, covering Windows, OneDrive and Office, in a user interface that is similar to group policy editor.

Many organizations have dedicated diversity and inclusion (D&I) programs or initiatives in place, or it is something that is on the roadmap. For those yet to get started, or for those who want to take their D&I program to the next step, Yammer offers your employees a voice and a channel to express their concerns and ask questions. This may seem frightening at first, but it’s important to recognize the challenges and anxieties employees face trying to express such concerns in a professional environment. This is your opportunity to help define and shape your culture of employee engagement, and help be an ally to your peers facing challenges in the workplace. And while some of these conversations may be hard to talk about, the benefits of having open and transparent discussions builds trust that outweighs the risks.


NOTEWORTHY

Published: July 9, 2019 | This article provides a reference for the various settings that can affect guest sharing for the Microsoft 365 workloads: Teams, Office 365 Groups, SharePoint, and OneDrive. These settings are located in the Azure Active Directory, Microsoft 365, Teams, and SharePoint admin centers.

Looking to polish your survey with some visuals? Adding a background image is a great way to capture interest and increase responses from the moment a user clicks on your survey link. We’re thrilled to announce a better, yet faster, way to add background images with Theme Ideas. Once you enter a title, you’ll see a flash icon on the “Theme” button, which indicates there are recommended background images for your form. The theme of your form will also automatically update to best match the background image.

Anyone who uses the internet knows the hassles of using a user name and password to access their own information, whether it’s their banking, online shopping, social media, medical information, etc. If you’re a CIO, a CISO, or any other exec at a company who is thinking about digital security, the user name/password paradigm is more than a hassle, it’s a true security challenge, which keeps many of us up at night. Deploying a companywide strategy for eliminating passwords isn’t easy, but it’s also probably not as hard as you think, either. When I told our senior leaders (within Microsoft) that we’d be eliminating passwords in about 24 months, they applauded. When I said getting there would temporarily disrupt support for select line of business apps and devices, they had questions. What I share with you today is based on what we’ve learned in this process. | Related: New Azure Active Directory capabilities help you eliminate passwords at work | Your Pa$$word doesn’t matter

At Microsoft, we believe that clarity is paramount. To help explain our security strategy, we devised a simple metaphor to illustrate the framework we use to drive digital security within the company: a three-legged stool atop a solid foundation. The six sections that make up this stool and foundation are essentially our investment pillars; in other words, what we do to “run the factory.” This is the same framework we use to talk to our enterprise customers as well as to Microsoft’s board of directors. The way we think about the stool is that it’s built on a foundation of Risk Management and Assurance to help ensure that security requirements are met. Next are the stool’s three legs: Data and Telemetry, Identity Management, and Device Health, which must work in concert to sustain Information Protection, the seat on the stool. The important thing to remember is that all of the supporting pieces are needed to sustain Information Protection. If one leg breaks or if the foundation cracks, the stool will become unstable and collapse, meaning Information Protection is at risk. Each piece needs the others to stay upright. To explain our security strategy around the framework of the security stool, we developed a webinar series, “Speaking of security“. Each webinar has interviews with service owners and SMEs from Core Services Engineering and Operations (CSEO) and questions from the audience. The webinars go into detail on each of the six pieces of the security stool, which Bret Arsenault, Microsoft’s Chief Information Security Officer (CISO), outlines in the first episode. We also dig in with each expert on the hot topics and the most frequently asked security questions that we receive from customers. We’ve made this popular webinar series available on-demand, including PDF files of the slide decks we present during the webinar.

Exchange message transport & routing has at times been a bit challenging to understand. Whether it was the X400 based Mail Transport Agent (MTA), Open Shortest Path First (OSPF) based routing in Exchange 2000+, or the effect of Database Availability Groups (DAGs) on mail delivery and resilience. Of course if your mailboxes are completely hosted in Office 365, then this is no longer your problem to worry about. But for many of our customers, Hybrid or some form of coexistence is still a concern. If your Office 365 mail routing is anything but the most basic case, you probably need to know a little something about how we do message attribution. One of the harder things to wrap your mind around is how Office 365 attributes messages to particular organizations (tenants). Office 365 is a completely multi-tenant environment – meaning virtually all infrastructure can be shared with other tenants. This includes IP addresses, certificates, transport servers to name just a few components. When a message arrives at Office 365, one of the first things we need to do is figure out which organization it belongs to. At first, this sounds simple – just look at the recipient, right? Well, it is more complicated than that, because of Hybrid and complex routing scenarios.

Based on our work with consumers and organizations of all sizes, across more than 800 million Windows devices, we’ve learned that it’s easier to deploy Windows 10 when using the powerful intelligence of the cloud and machine learning. Since the Windows 10 April 2018 Update release, we’ve leveraged artificial intelligence (AI) at scale to improve the quality and reliability of our release rollouts. And along the way, we’ve learned the best ways to help ensure devices have a positive update experience. We’re making these same learnings available to organizations through the public preview of Desktop Analytics, which is available now. Desktop Analytics provides the insight and automation you need to efficiently get current and stay current. Desktop Analytics is a cloud-connected service that integrates with System Center Configuration Manager and will integrate with Microsoft Intune in the near future. With Desktop Analytics, it’s easier to deploy with confidence and keep your PCs up to date with the latest Windows 10 capabilities your employees need.

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