Office 365 Weekly Digest | July 28 – August 3, 2019

Welcome to the July 28 – August 3, 2019 edition of the Office 365 Weekly Digest.

Fifteen features were added to the Office 365 Roadmap last week, with most of them Teams-related.

There are also lots of brand new events added, including a “Back to School with Microsoft Teams” series on Thursday, August 22nd. The spotlight event for this week is the “Microsoft Teams: Plan your upgrade” workshops on Tuesday, August 6th and Thursday, August 8th.

The major news from last week was the announcement of the retirement of Skype for Business Online on July 31, 2021. The focus of other blog posts from last week was the monthly “What’s New” information for Microsoft 365, Teams, OneDrive and SharePoint.

The “What’s New” theme continues in the Noteworthy items from last week, with details on new features/updates for Flow, Forms, Yammer, and Workplace Analytics. In addition, be sure to review the article with information on Windows 7 end of support and Office 365 ProPlus.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

DescriptionFeature IDEstimated ReleaseDetails
Microsoft Teams – Phone System for GCC53905August CY2019Added: 30 July 2019
Status: In development
App / Service: Teams
We are enabling Microsoft Teams Phone System for US Government Cloud Community. We expect the service to begin rolling out in September and complete in October. Capabilities that end users can take advantage of include: Call Handling Enhancements, Teams Calling Improvements for non PSTN Users, Group Call Pickup (GCP), Phone Number Blocking, Multiparty Calling without Conference License, Call Park (CP) can be used in where employees are hard to contact when they are working. Users (such as reception) can assist the caller and help connect them to the at-large employee, Shared line Appearance (SLA), and Microsoft Teams as the TEL/CallTo handler. Together, these features represent a significant milestone in how calls are handled by Microsoft Teams. Users can now easily add these different ways of working and collaborating based on their needs.
Microsoft Teams – Teams Voice Platform53939Q1 CY2020Added: 30 July 2019
Status: In development
App / Service: Teams
Enable Contact Center integration, Remote Advisor integration and Graph API for Presence
Microsoft Teams – Teams/Skype Consumer chat and calling interop53935Q1 CY2020Added: 30 July 2019
Status: In development
App / Service: Teams
Enable Teams and Skype for Consumers users to chat and make VoIP calls to each other
Microsoft Teams – Shorter Retention53936September CY2019Added: 30 July 2019
Status: In development
App / Service: Teams
Enable Compliance Administrators to set a Teams chats retention policy as low as 1 day. Note: complete deletion of the content may take additional few days, on-par with Office 365 Retention standards.
Microsoft Teams – Reverse Number Lookup53937September CY2019Added: 30 July 2019
Status: In development
App / Service: Teams
Display PSTN Callers Name based on Azure Active Directory data and/or Telco provided display name
Microsoft Teams – Dynamic E91153938September CY2019Added: 30 July 2019
Status: In development
App / Service: Teams
Enables Public Safety Answering Point to receive the current location where a Teams user is making an emergency call
Ability to markup WXP files on OneDrive for Android53912September CY2019Added: 30 July 2019
Status: In development
App / Service: OneDrive
With this feature, end users will be able to easily convert a Word, Excel or PowerPoint file to a PDF file to leverage the mark up capabilities in OneDrive mobile app.
Microsoft Teams – Screen sharing in Teams/Skype for Business interop53934September CY2019Added: 30 July 2019
Status: In development
App / Service: Teams
Enables a Teams user to share their screen in chat or VoIP call with a Skype for Business user
Outlook on the web – recurring series room availability54013August CY2019Added: 31 July 2019
Status: Rolling out
App / Service: Outlook – Web
Now when creating a recurring series, Outlook will show you the number of instances a room is free for your series so you can book with confidence.
Productivity insights in Outlook powered by MyAnalytics54010Q1 CY2020Added: 31 July 2019
Status: Rolling out
App / Service: Outlook, MyAnalytics
Productivity Insights in Outlook powered by MyAnalytics shows users insights about their recent collaboration and communication patterns and suggests ways to work more effectively.
Outlook for iOS: Create a new account53218September CY2019Added: 31 July 2019
Status: In development
App / Service: Outlook – iOS
Updated experience to simplify how you can create a new Outlook.com account from your mobile device
Microsoft Cloud App Security for GCC High Customers54016Q1 CY2020Added: 01 August 2019
Status: In development
App / Service: Cloud App Security
Availability of Microsoft Cloud App Security to O365 GCC High customers
Azure ATP for GCC High Customers54017Q1 CY2020Added: 01 August 2019
Status: In development
App / Service: Azure ATP
Availability of Azure Advanced Threat Protection (ATP) for O365 GCC High customers
Microsoft Teams – Focus Mode53190August CY2019Added: 02 August 2019
Status: In development
App / Service: Teams
Stay focused and get more done with Microsoft Teams. When a user schedules Focus Time via MyAnalytics, her presence in Teams will be changed to “Focusing” and notifications will be silenced during the focus period based on her priority access settings.
Enhanced filtering for connectors53994September CY2019Added: 02 August 2019
Status: In development
App / Service: Exchange
This feature will help organizations that have complex mail routing set ups. This basically means that your MX record does not point to Office 365 EOP and you receive mail through an inbound connector. Properly configured connectors are a trusted source of incoming mail to Office 365, but connectors aren’t necessarily the true source of messages and obfuscates the sender information. Enhanced filtering for connectors is a feature that allows you to filter email based on the actual source of messages that arrive over the connector. This is also known as skip listing and this feature will allow you to overlook, or skip, any IP addresses that are considered internal to you in order to get the last known external IP address, which should be the actual source IP address resulting in improved effectiveness. We believe that this feature will help those customers that aren’t fully leveraging EOP/ATP’s full value to show why you could or should move your MX record to EOP.

UPCOMING EVENTS

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Designed specifically for Skype for Business end users, this course offers everything you need to help make the transition to Microsoft Teams. We’ll focus on the core communication capabilities you use today, chat and meetings, as well as provide an orientation to additional collaboration functionality Teams has to offer. The session is also available on demand at https://aka.ms/fromskypetoteamsondemand.

Designed for those who are already familiar with Microsoft Teams, our Tips and Tricks sessions offer insights, best practices and advanced functionality to help optimize how Teams can work for you. Each session will also include a few real-world examples of how customers are using Microsoft Teams today. Part 1 is focused on tips for conversations and meetings. Many of our interactions start as a simple chat. Learn how you can take those conversations to the next level, including: (1) Formatting messages to help increase response rates, (2) Managing conversations to easily track and follow-up, (3) Organizing conversations, keeping important and active chats front-and-center, (4) Expanding conversations into a full meeting experience, and more. Prefer to watch this session on your own time or simply want a refresher after attending the live training? Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Designed for those who are already familiar with Microsoft Teams, our Tips and Tricks sessions offer insights, best practices and advanced functionality to help optimize how Teams can work for you. Each session will also include a few real-world examples of how customers are using Microsoft Teams today. Organizing your workflow and projects in Teams can really help simplify productivity. Join us for Part 2 of this series, where you’ll learn tips including: (1) Implementing effective strategies creating and managing teams and channels, (2) Leveraging best practices for channel-based conversations, (3) Utilizing a personal team to manage your own productivity, (4) Designing your workspace to quickly find relevant content in Teams, and more. Prefer to watch this session on your own time or simply want a refresher after attending the live training? Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

The average employee spends approximately 30% of their working life in meetings. But meetings in Microsoft Teams are designed to be flexible and enable different types of connections for all the ways that work needs to get done. For users who are familiar with Microsoft Teams but want to better understand and optimize the Teams meeting experience, this session provides guidance into how to create spontaneous and scheduled meetings, leverage the pre, during and post-meeting features, identifying supported devices, and more.

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization. IT Admins are the primary audience for this session.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this sessions is IT Admins.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Thursday, August 22, 2019 from 8:00am – 11:00am Pacific | You are cordially invited to our free Microsoft Teams for Education online event. We will be sharing helpful tips to make the most of Teams in the new school year. We welcome you to attend all or as many of the events as you’d like and don’t forget to share with your friends and colleagues. Each event (listed below) is 30 minutes in duration and hosted directly by the Microsoft Teams Product Group.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

When: Monday, August 26, 2019 at 9:00am PT | With the recent announcement around end of life for Microsoft’s Skype for Business Online, the transition from SfB to Microsoft Teams is top of mind for many organizations. Organizations that have not already started down the migration route are now taking a long hard look at how to prepare and execute on a migration. To help customers prepare join this interactive session that will cover: (1) What are the Teams Modes and why do they matter?, (2) A “simple” vision of transition using a phased approach that works well in the real world, and (3) Real world examples of transitions from Skype for Business to Microsoft Teams. Add the event to your calendar, or alternately you can join the broadcast event.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

We’re announcing that Skype for Business Online will be retired on July 31, 2021. This post provides details on the retirement plan, a brief explanation of why we’re making this announcement now, and a summary of what we’re doing to help customers migrate to Teams. Skype for Business Online will be retired on July 31, 2021, and after that date the service will no longer be accessible. Between now and then, current Skype for Business Online customers will experience no change in service, and they’ll be able to continue to add new users as needed. However, starting September 1, 2019, we will onboard all new Office 365 customers directly to Teams for chat, meetings, and calling. Please note that the Skype Consumer service and Skype for Business Server will both be unaffected by this announcement. And when you’re ready to get started, we offer a comprehensive set of technical guidance and planning resources, including a proven success framework, best practices, planning documents, free instructor-led training, and FastTrack onboarding assistance for eligible subscriptions. | Related: Transitioning From Skype to Teams – How Microsoft Can Help

In July 2019, we announced updates to Azure Active Directory (Azure AD) and Microsoft Defender Advanced Threat Protection (ATP) to help improve your security posture, updates to Microsoft Teams and Outlook on the web to help you be more productive, and updates to Desktop Analytics and Office 365 ProPlus to streamline IT management and improve efficiency.

Related:

Microsoft Teams continues to gain momentum and popularity, with more than 13 million people using Teams on a daily basis. We on the product team couldn’t be happier to continually bring our users exciting features to make their jobs easier. After all, helping to drive workplace collaboration and build inclusive team culture is our job! Highlights include: (1) priority notifications, (2) @-less mentions, (3) channel moderation, (4) live events usage reports, (5) Network Planner preview, (6) time clock in Teams Shifts, and more!

Related:

Some of the exciting OneDrive features announced at the SharePoint Conference 2019 have started rolling out! This post includes a list of the latest functionalities that landed in production in July 2019, including: (1) 360° image viewer capability for OneDrive, (2) Updates to file card in OneDrive and SharePoint, (3) Per-Site Anyone Link Expiration Policy, (4) Full Microsoft Intune support for OneDrive, and (5) OneDrive mobile updates.

July brought the heat to many cities across the world, so we at Microsoft thought we’d bring a little heat of our own via SharePoint and related tech updates that rolled out this month. This is the all-inclusive recap for all things SharePoint and related technology. There are several improvements for SharePoint page/news authoring, site footer controls, and an updated site usage page. Other new features include quick edit improvements for SharePoint lists / document libraries, bulk approvals for SharePoint workflow items, and enhancements to the preservation hold library. There is also a new cloud document sharing experience via Outlook on the web, a OneDrive mobile app refresh for iOS, and more. All the features listed below began rolling out to Targeted Release customers in Office 365 as of July 2019 (possibly early August 2019). | Related: Enhanced Quick Edit for SharePoint lists and libraries


NOTEWORTHY

Support for Windows 7 will end on January 14, 2020 and your experience may be different depending on your version of Office. Office 365 is governed by the Modern Lifecycle Policy which requires customers to stay current as per the servicing and system requirements for the product or service including using Office 365 on a Windows operating system that is currently in support. Using Office 365 on older, unsupported operating systems may cause performance and reliability issues over time. After January 14, 2020, you won’t receive new feature updates to Office 365 ProPlus. However, Office security updates will continue until January 2023. All Office security updates will stop after this date. As a valuable Office 365 subscriber, we want to continue to provide a stable Office 365 experience. Therefore, if you’re using Office 365 on a computer running Windows 7 we strongly recommend you move to Windows 10.

Delivering data insight and intelligence is essential to reinventing your business processes. SharePoint provides a great system to aggregate data and documents, and to integrate Power BI based reports and dashboards across SharePoint employee experiences and Microsoft Teams. That’s why we’re pleased to share these three new white papers to help you learn how to deliver better Power BI reports throughout Microsoft 365: (1) Using SharePoint and Teams as a Modern Dashboarding Platform, (2) Using SharePoint as a data source for Modern Reporting, and (3) Using Power BI with Complex SharePoint Field Types.

Yammer’s mission is to “empower and connect every person across an organization to maximize their impact.” With this in mind, we’ve built a full-featured mobile app with a sleek user experience so you have the tools you need wherever you are. Here are some of the improvements that we have shipped recently and a peek at what’s on the horizon. There is a brand new look for mobile, user friendly feeds and conversations, availability of live events on Android and iOS, Q &A, and more.

The Workplace Analytics team is excited to announce our feature updates for July. In this update, you’ll discover the latest, including: (1) Explore page redesigned, (2) Teams collaboration, and (3) Reclassify external domains.

We recently released the new Copy and Paste feature and streamlined flow experience, and there are several other key updates that are now available. These updates include the addition of several highly-requested features to the SharePoint connector, the ability to use Flow with Azure DevOps, Guest user support, a couple of authoring improvements, and four new connectors.

Recently we have brought more innovative capabilities to help users create forms faster and more professionally. Microsoft Forms now intelligently offers theme recommendations and supports section branching, one of the most demanded features by the users. We also continue bringing Forms closer to other everyday Office apps to help users stay in the flow and create quizzes and polls right where they are – Quick Poll add-in is now available for Outlook app and users can now create a quiz from Outlook.com. Read on to learn more.

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