Office 365 Weekly Digest | August 4 – 10, 2019

Welcome to the August 4 – 10, 2019 edition of the Office 365 Weekly Digest.

There were twelve additions to the Office 365 Public Roadmap last week. Most are for Outlook on Android, with a few others for Teams and Yammer. There is one Teams feature to highlight for review and potential action, Feedback Surveys.

There are lots of new sessions for existing events/series, and one new event which is a Skype for Business to Teams upgrade Ask Microsoft Anything (AMA) session on Thursday, August 22nd at 9:00am Pacific.

Blog posts in last week’s roundup include a summary of the July 2019 updates to the Microsoft 365 Admin Center, information on how to manage Office 365 ProPlus channels and updates, the July 2019 updates for PowerApps, and a Microsoft IT Showcase on implementing a “Zero Trust” security model at Microsoft.

Noteworthy item highlights include new Microsoft Search adoption resources, information on Skype for Business phones (3PIP) support with Microsoft Teams, and details on the Unified Labeling migration.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

DescriptionFeature IDEstimated ReleaseDetails
Outlook for iOS: Delegate permissions53666Q1 CY2020Added: 05 August 2019
Status: In development
App / Service: Outlook – iOS
Share your mailbox with a delegate and assign permissions to create, read, update and delete email on your behalf from Outlook on their mobile device.
Outlook for Android: Delegate permissions53667Q1 CY2020Added: 05 August 2019
Status: In development
App / Service: Outlook – Android
Share your mailbox with a delegate and assign permissions to create, read, update and delete email on your behalf from Outlook on their mobile device.
Outlook for Android: Updated search experience on larger screens53111Q1 CY2020Added: 05 August 2019
Status: In development
App / Service: Outlook – Android
The results from tapping Search in Outlook on a device with larger screens will be configured to optimize for the larger surface and show additional contacts, upcoming events and files in portrait and across 2 panes in landscape.
Converting Pending Users to Active Users54113September CY2019Added: 06 August 2019
Status: Rolling out
App / Service: Yammer
We’re excited to share that we will be soon making “active” as the default state for new users when you deploy Yammer in your organizations or when new users join your organization.
Microsoft Teams – Use a link or code to join a team in Office 365 Government DOD54158August CY2019Added: 07 August 2019
Status: In development
App / Service: Teams
As a team owner, you can now share a link or a code with others to have them join your team. Recipients can simply paste the link into any browser to join the team or enter the code in the Enter code box after clicking Join or create a team at the bottom of the teams list.
Updates to outbound spam settings54125Q1 CY2020Added: 07 August 2019
Status: In development
App / Service: Exchange Online
We’re updating the Outbound spam settings together with the Anti-spam policy page in Security and Compliance Center (SCC). With these updates, admins will see a more streamlined Anti-spam policy page in SCC together with a number of new options in the Outbound spam filter policy. Admins will be able to set limits for the number of recipients a user can send emails to and take action when they exceed that limit. We are also adding support for custom Outbound spam policies so these settings can be scoped to the users as required. We’ll be gradually rolling this out in early September, and the roll out will be completed worldwide by the end of October.
Outlook for Android: Video Compression53292September CY2019Added: 07 August 2019
Status: Rolling out
App / Service: Outlook – Android
Outlook introduces an option to compress video attachments to reduce the size of your email messages.
Outlook for Android: Support for POP3 accounts53293September CY2019Added: 07 August 2019
Status: Rolling out
App / Service: Outlook – Android
Easily add a POP3 account to Outlook for Android.
Outlook for Android: More visibility on larger screens53294September CY2019Added: 07 August 2019
Status: Rolling out
App / Service: Outlook – Android
View more of your messages across 3 panes and a flexible reading window when using Outlook for Android on tablets. When using a DeX Station, you can open multiple messages on a larger screen and interact with Outlook using a mouse and keyboard.
Outlook for Android: Support for Samsung S Pen53116September CY2019Added: 07 August 2019
Status: Rolling out
App / Service: Outlook – Android
When using a Samsung Note device, you can use your S Pen to hover over mails, attachments, events or people and perform quick actions.
Microsoft Teams – Feedback surveys54165September CY2019Added: 07 August 2019
Status: In development
App / Service: Teams
Let us know how we are doing. From time-to-time, users will receive a survey asking them to rate their experience in Teams. Admins can control the feedback experience for users by creating and assigning policies via PowerShell.
Outlook for Android: New app for Samsung Galaxy watch53114September CY2019Added: 08 August 2019
Status: Rolling out
App / Service: Outlook – Android
See your mails and act on them with a new Outlook app for Samsung Galaxy wearables.

UPCOMING EVENTS

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Designed specifically for Skype for Business end users, this course offers everything you need to help make the transition to Microsoft Teams. We’ll focus on the core communication capabilities you use today, chat and meetings, as well as provide an orientation to additional collaboration functionality Teams has to offer. The session is also available on demand at https://aka.ms/fromskypetoteamsondemand.

Designed for those who are already familiar with Microsoft Teams, our Tips and Tricks sessions offer insights, best practices and advanced functionality to help optimize how Teams can work for you. Each session will also include a few real-world examples of how customers are using Microsoft Teams today. Part 1 is focused on tips for conversations and meetings. Many of our interactions start as a simple chat. Learn how you can take those conversations to the next level, including: (1) Formatting messages to help increase response rates, (2) Managing conversations to easily track and follow-up, (3) Organizing conversations, keeping important and active chats front-and-center, (4) Expanding conversations into a full meeting experience, and more. Prefer to watch this session on your own time or simply want a refresher after attending the live training? Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Designed for those who are already familiar with Microsoft Teams, our Tips and Tricks sessions offer insights, best practices and advanced functionality to help optimize how Teams can work for you. Each session will also include a few real-world examples of how customers are using Microsoft Teams today. Organizing your workflow and projects in Teams can really help simplify productivity. Join us for Part 2 of this series, where you’ll learn tips including: (1) Implementing effective strategies creating and managing teams and channels, (2) Leveraging best practices for channel-based conversations, (3) Utilizing a personal team to manage your own productivity, (4) Designing your workspace to quickly find relevant content in Teams, and more. Prefer to watch this session on your own time or simply want a refresher after attending the live training? Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

The average employee spends approximately 30% of their working life in meetings. But meetings in Microsoft Teams are designed to be flexible and enable different types of connections for all the ways that work needs to get done. For users who are familiar with Microsoft Teams but want to better understand and optimize the Teams meeting experience, this session provides guidance into how to create spontaneous and scheduled meetings, leverage the pre, during and post-meeting features, identifying supported devices, and more.

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization. IT Admins are the primary audience for this session.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this sessions is IT Admins.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs. You can access the recorded version of this session on-demand at Run Effective Meetings with Microsoft Teams – On Demand.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

When: Thursday August 22, 2019 at 9:00am PT | We are very excited to announce a Skype for Business Online to Teams Upgrade ‘Ask Microsoft Anything’ (AMA). An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. This AMA gives you the opportunity to connect with members of the product teams who will be on hand to answer your questions and listen to feedback. Join in the Microsoft Teams AMA space, or add the event to your calendar. We look forward to seeing you there!

When: Thursday, August 22, 2019 from 8:00am – 11:00am Pacific | You are cordially invited to our free Microsoft Teams for Education online event. We will be sharing helpful tips to make the most of Teams in the new school year. We welcome you to attend all or as many of the events as you’d like and don’t forget to share with your friends and colleagues. Each event (listed below) is 30 minutes in duration and hosted directly by the Microsoft Teams Product Group.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

When: Monday, August 26, 2019 at 9:00am PT | With the recent announcement around end of life for Microsoft’s Skype for Business Online, the transition from SfB to Microsoft Teams is top of mind for many organizations. Organizations that have not already started down the migration route are now taking a long hard look at how to prepare and execute on a migration. To help customers prepare join this interactive session that will cover: (1) What are the Teams Modes and why do they matter?, (2) A “simple” vision of transition using a phased approach that works well in the real world, and (3) Real world examples of transitions from Skype for Business to Microsoft Teams. Add the event to your calendar, or alternately you can join the broadcast event.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

Updated: 08 August 2019 | The July 2019 updates for the Microsoft 365 admin center are now published. The most important update is the new design for the Message Center, which is very clean. There are also updated and new options for viewing, filtering and acting on message center notifications. In addition, there is new intelligence for the navigation pane, exciting changes to the setup pages, updates to billing and subscriptions, simplified multi-factor authentication wizard for admin accounts, and the application of the new style to the deleted users and guest users pages.

Microsoft recommends enterprise customers include validation as a part of their Office 365 ProPlus deployment processes. Microsoft provides “channels” which control the rate of change in terms of features and quality fixes. For most customer deployments this means a minimum of two channels such as Semi-Annual Channel and Semi-Annual Channel (Targeted). Many IT Pros broadly deploy a single channel (usually Semi-Annual Channel) and leverage group policy to assign validation computers to faster channel such as Semi-Annual Channel (Targeted). In this way, IT Pros can preview what’s coming four months prior to production release. The goal of the blog is to provide clarification around the mechanics on how Office 365 ProPlus processes channel change requests.

The objective of this blog is to provide context around end user behavior during update scenario and clarify when and how Office updates are applied. The goal is to ensure Office 365 ProPlus is serviced every month to address security and deliver features based on cadence suitable for our customers. The point of the channels is to define the timing when those cumulative builds include features and fixes in addition to security. Note: This blog will focus primarily on update process. Deployment of Office 365 ProPlus is out of scope and will assume Office 365 ProPlus is already installed on the machine.

Published: August 6, 2019 | Zero Trust access architecture addresses the modern security challenges that come with cloud migration and a mobile workforce. By implementing Zero Trust, Microsoft takes a layered approach to secure corporate and customer data. Microsoft’s phased implementation of Zero Trust centers on strong user identity, device health verification, validation of application health, and secure, least-privilege access to corporate resources and services.

With summer vacations and much of the team spending time in Atlanta at the Microsoft Business Applications Summit we don’t have as many features this month….but the features we shipped are amazing! For July the PowerApps team released over 9 new features and enhancements for making your application creation experience even more productive, fun and a special focus this month, enabling PowerApps development integration with your DevOps workstreams! If you don’t want to wait for this blog post you can always can view a roll up of the upcoming features here: https://aka.ms/businessappsreleasenotes and more fine grained PowerApps weekly release information here: https://aka.ms/PAWeeklyReleaseNotes.


NOTEWORTHY

We’ve recently published a new set of adoption resources for Microsoft Search in Bing to include ready to use, localized adoption kits. The Microsoft Search in Bing adoption kits include several ready to use templates for email, Teams, Yammer, and SharePoint to help your Office 365 users understand how Microsoft Search in Bing helps them be more productive every day. You’ll be set up for a successful roll-out, no matter what your business challenges. Here you’ll also find the latest news and announcements for Microsoft Search, ready to use presentations and illustrations, and other resources to help drive usage and adoption of Microsoft Search in Microsoft 365 and beyond.

We recently announced that Skype for Business Online will be retired on July 31, 2021, and we’re encouraging existing customers to start planning their migrations to Teams. This blog post answers questions about Teams support for Skype for Business phones, also known as 3rd Party IP or 3PIP phones. Skype for Business Online customers who move to Teams can continue using their 3PIP phones with some functionality limitations until July 31st, 2023. After July 31st, 2023, we will no longer support 3PIP phones on Teams. To ensure business continuity, these phones should be replaced with native Teams certified phones. We are continuously working on enhancing the feature set available on Teams phones.

Office 365 Data Loss Prevention (DLP) enables you to create policies to help prevent the inadvertent or inappropriate sharing of documents and emails containing sensitive information. DLP policies can leverage a broad range of over 90 built-in sensitive information types to detect common data types, such as financial data, PII and health-related information. Organizations can also choose to create custom sensitive information types to detect information specific to their organization’s needs – based on patterns, supporting evidence (keywords such as employee, badge, ID, and so on), character proximity (how close evidence is to characters in a particular pattern), and confidence levels. Exact Data Match (EDM) is a new capability that enhances custom sensitive information types to help accurately target detection of your exact and unique sensitive content.

Unified labeling is here and it is the next step in the Microsoft Information Protection story. Each new Microsoft product and service that utilizes classification and protection capabilities (and 3rd party ones using MIP SDK capabilities) will require unified labeling. Because of this, now is the time to execute a migration to this service as there is zero risk when done properly following our recommended steps. The primary migration plan is to migrate labels from the Azure Information Protection blade in the Azure portal to the Office 365 Security & Compliance Center, re-create your label policies, conditions and deploy the latest unified labeling client as a new installation or in-place upgrade to the Azure Information Protection client (classic). If you want to understand why this is necessary and why the migration plan is not as complicated as it initially sound, please continue to review the information contained in this blog. Note: Unified labeling support is only available for commercial cloud tenants.

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