Office 365 Weekly Digest | October 6 – 12, 2019

Welcome to the October 6 – 12, 2019 edition of the Office 365 Weekly Digest.

Seven features were added to the Office 365 Roadmap last week, including updates for Outlook (Android, Web), OneDrive, and SharePoint. An important Teams update, Presenter and Attendee roles in Meetings, is also included.

For the second consecutive week there were no new events listed, but there are lots of new sessions for existing series that have been added. The spotlight event of the week is the Azure Active Directory webinar “Empower your users with better IT scalability” on Thursday, October 17th at 7am and 11am Pacific.

Highlights from last week’s blog posts include the first post in a series to provide guidance on getting the most out of your meetings in Microsoft Teams, along with twelve new Teams-related videos. Details for new capabilities in Azure Active Directory are also included.

Wrapping up the post are noteworthy items such as information on recent updates to Microsoft To Do on iOS and iPadOS 13, a Microsoft IT Showcase article on how OneDrive for Business and Known Folder Move are changing how Microsoft employees save files, and details on support for Office 365 ProPlus on Windows Server 2019.


OFFICE 365 ROADMAP

DescriptionFeature IDEstimated ReleaseDetails
Outlook for Android: Time to leave notifications56408Q1 CY2020Added: 07 October 2019
Status: In development
App / Service: Outlook – Android
Receive time to leave notifications based on your current location and the location of your upcoming event on your calendar.
Microsoft Teams – Presenter and Attendee roles for Meetings51047November CY2019Added: 07 October 2019
Status: In development
App / Service: Teams
Meeting organizers will now have an option to define roles for meeting attendees: presenter and attendee. Presenters will have full control over the meeting, whereas meeting attendees cannot share content, take control, mute or remove other participants, admit people waiting in the lobby, or start/stop recordings.
Form customization in SharePoint lists and libraries56425November CY2019Added: 09 October 2019
Status: In development
App / Service: SharePoint
This feature allows users in lists and libraries to customize the order and visibility of fields on forms. Users can click “Show/Hide Fields” in the property form or the details pane to perform this customization.
Microsoft Teams – Direct Routing Enhancements56507November CY2019Added: 09 October 2019
Status: In development
App / Service: Teams
There are multiple new Direct Routing enhancements which cover a variety of important scenarios. MEDIA RELAY OVERRIDE allows customers to change their default Media Relay to match their public IP structure. MISSED CALL MESSAGE SURPRESSION enables customers to route calls to a 3rd party PBX without generating a false missed call message in Teams. SIP TESTER is a PowerShell script that can test basic configuration of your SIP deployment in Direct Routing. RINGBACK BOT enhances the ringing experience for the caller by have a setup audio ring and a second ring for when the call is established. PSTN REPORTING brings new reporting capabilities for Direct Routing.
New profile cards in both web and mobile Office 365 applications56508November CY2019Added: 09 October 2019
Status: In development
App / Service: Office 365
Profile cards, sometimes referred to as a contact card or people card, help facilitate collaboration with colleagues and external contacts. With this update, when you hover over a person’s name or image in an Office 365 web or mobile app, the profile card expands to reveal contact information, organizational relationships, and any documents a person has been working on that you have permissions to view. In Outlook.com, the profile card will also display recent email conversation.
File hover card – people who viewed56515November CY2019Added: 09 October 2019
Status: In development
App / Service: OneDrive, SharePoint
This new file hover card feature, alongside file details and actions like ‘Inside Look’ and ‘Activity,’ will show you who has viewed your files and pages in OneDrive and SharePoint. So, when someone views your file, a page or news article, that people information is displayed in the file hover card with a profile image of the viewer.
Outlook on the web – changes in Tasks56509October CY2019Added: 09 October 2019
Status: In development
App / Service: Outlook – Web
In the coming weeks, Outlook on the web will update the name of the Tasks module and the Tasks tab in My Day to To Do. The Tasks experience in the new Outlook on the web is already powered by To Do. This update better reflects our commitment to the integration between Office 365 products and gives you one app where you can find all your tasks.

UPCOMING EVENTS

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs. You can access the recorded version of this session on-demand at Run Effective Meetings with Microsoft Teams – On Demand.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

Designed specifically for Skype for Business end users, this course offers everything you need to help make the transition to Microsoft Teams. We’ll focus on the core communication capabilities you use today, chat and meetings, as well as provide an orientation to additional collaboration functionality Teams has to offer. The session is also available on demand at https://aka.ms/fromskypetoteamsondemand.

Please join us for the Azure AD Webinar Series. Our engineering team is hosting these (free) sessions on deploying and configuring Azure Active Directory.  In this webinar, learn how Azure AD enables your users to reset their passwords securely and manage their own IT security and allows you to scale IT management of groups.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

When: Monday, October 21, 2019 9:00am – 10:00am PT | This September and October Microsoft HLS will be hosting a series of 3 Microsoft Teams AMA (Ask Me Anything) sessions. Each session will kick off with a brief update on any Teams news followed by a short 10/15-minute topic of consideration with Teams. The remaining 40-45 minutes will be wide open Q&A where our panel Microsoft Teams Technical Specialist will be on hand to answer your questions. Each session will begin at 12 noon eastern (9am pacific) and last for one hour. The focus of the second AMA session is on non-native Teams Room Systems and Microsoft Teams Meetings. Be sure to add the event to your calendar!

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Wednesday, October 23, 2019 10:00am – 11:00am PT | Microsoft CSEO is meeting the needs of an evolving, increasingly modern workplace by upgrading employees from Skype for Business to Microsoft Teams: the new hub for calls, chat, meetings, and file sharing in Office 365. After introducing users to Teams by configuring it to run alongside Skype for Business, we began upgrading employees to Teams-only mode. In this webinar, our experts will answer questions on how we used a phased approach emphasizing readiness and productivity to accelerate adoption and help ensure a smooth transition.

When: Monday, October 28, 2019 9:00am – 10:00am PT | This September and October Microsoft HLS will be hosting a series of 3 Microsoft Teams AMA (Ask Me Anything) sessions. Each session will kick off with a brief update on any Teams news followed by a short 10/15-minute topic of consideration with Teams. The remaining 40-45 minutes will be wide open Q&A where our panel Microsoft Teams Technical Specialist will be on hand to answer your questions. Each session will begin at 12 noon eastern (9am pacific) and last for one hour. The focus of the third and final AMA session is end user preparedness for Microsoft Teams. Be sure to add the event to your calendar!

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

When: Wednesday, November 13, 2019 10:00am – 11:00am PT | A cultural change is taking place at Microsoft with the implementation of Microsoft Teams as the new hub for collaboration and communication. During this roundtable, you will learn how CSEO systematically drove the adoption of Teams across the company by implementing a change management plan that actively engaged executive sponsors as well as end users, creating training and evangelism programs, and promoting the transition to Teams through a comprehensive channel strategy—all supported by metrics-driven analytical tools.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

Welcome to the first in a series of blog posts focused on helping you get the most out of your meetings with Microsoft Teams. Every day millions of people around the world rely on Teams to communicate better through meetings, calls and chat. In this series, we share best practices and highlight new communication features in Teams designed to help you and your teams stay connected and accomplish more together. Meetings have always been a cornerstone of teamwork. In fact, meetings are so vital that 37 percent of employee time is spent in meetings and many attend over 60 meetings a month. To help get the most out of meetings, we need to change the way we think about meetings. Today, a meeting is treated as a stand-alone event, and the phone and video conferencing tools many people use are designed to support that event. But our extensive user research tells us two things: first, meetings are rarely discrete events, but a series of collaborative connections; and secondly, great meetings are not just about what happens during the meeting, but also before and after. Microsoft Teams was built with this holistic approach as the central guiding principle for developing meetings. We treat meetings as an ingredient of collaboration that relies on a series of connections until the project is complete. Teams keeps all the relevant meeting content and discussions in one place so that participants can spend less time hunting down information and stay focused and engaged before, during and after meetings.

Related:

Microsoft Ignite is less than a month away and 2019 is turning out to be the year of Yammer. The event is sold out, but you can watch online if you missed your chance to be in Orlando. We’ll have a lot to share for IT Pros, Community Managers, Business Decision Makers, and end users. It’s going to be big. The session builder is now live and we have a great mix of roadmap sessions, deep dives, customer stories, and practical learning and opportunities to up-skill. Make sure you add these Yammer-focused sessions to your schedule before they fill up, especially “The Future of Yammer: Share knowledge, engage leaders, and build communities in Microsoft 365”.

We’re excited to announce the public preview of a capability to help you easily perform bulk management activities on users and groups in the Azure AD administration portal by uploading a CSV file. In addition, you can download a CSV file that lists the users, groups, or members of a group in Azure AD. With this new capability, you can complete ad-hoc tasks without having to write a PowerShell script or use repetitive manual steps. You can perform six bulk activities by uploading a CSV file including: creating users, inviting guest users, deleting users, restoring deleted users, and adding (importing) members or removing members from a group.

We’re excited to announce that 16 new built-in roles for Azure AD—including the highly requested Global reader—are now in public preview. We heard from you that daily admin tasks shouldn’t require you to be a Global administrator. And we couldn’t agree more! These new roles allow you to delegate administration tasks and reduce the number of Global administrators in your directory. These roles are available globally for all subscriptions. Global reader is a read-only version of the Global administrator role, which allows you to view all settings and administrative information across Microsoft 365. You can use the Global reader role for planning, audits, and investigations. Global Reader can also be used with other limited administrative roles, such as Exchange administrator, making it easier to work without Global administrator privileges. Global reader is in public preview and is supported across virtually all Microsoft 365 services. Support for viewing SharePoint Online settings and administrative information is on the way. Check out the documentation, which contains full details and will be updated as we make changes and enhancements. Other newly built-in roles include the Authentication administrator and Privileged authentication administrator roles for granting granular permissions for credential management, as well as a set of roles for managing Azure AD B2C.


NOTEWORTHY

The latest Microsoft To Do features for iOS or iPadOS 13 added this week include: (1) dark mode, (2) drag and drop on iPad, (3) see a preview in Notes, (4) drag steps into a list and turn them into tasks, and vice versa. Continue reading for more details on each of these updates…

Updated: 09 October 2019 | Within Microsoft, there are some entrenched employee habits that make the company what it is, like living in email, dressing casually, and project managing a solution for every problem. Also high on that list? Saving files locally, a habit that has stuck with a company that grew up around Windows and its system of using folders to store and organize files. Now, the company wants its employees to store everything in the cloud on OneDrive for Business, where it’ll be more secure and easy to access, plus several other reasons that will be shared below. But first, about changing the entrenched habit of clicking File, Save As, and then navigating to your favorite folder on drive C. Microsoft IT worked with the Microsoft OneDrive Sync team to deploy a feature called Known Folder Move (also available to external customers) that makes it possible for employees to save documents, and pictures to their file folder system the same way they always have. The only difference when they save their content via that familiar local drive file path is that their content also will automatically save to OneDrive for Business. Known Folder Move very specifically mimics the exact motions that employees (and all Windows users) have used for decades to save files—the only difference is now Microsoft and its employees enjoy the security and convenience of having their content automatically saved in the cloud.

Although designed for enterprise organizations (those with more than 500 employees), Microsoft 365 Enterprise can also be used by medium and smaller businesses that: (1) Have more than 300 employees, the limit for Microsoft 365 Business, (2) Need Office 365 ProPlus, Windows 10 Enterprise licenses, or advanced threat protection and identity management. To meet this challenge, the Foundation infrastructure for non-enterprises article provides a streamlined and simplified deployment so that non-enterprises can benefit from the integration and security of Microsoft 365 Enterprise. You step through the six phases of the foundation infrastructure, configuring global settings and settings tied to groups. The result is a configured infrastructure and a set of groups that you use to manage elements of security and the onboarding of employees.

We’re introducing Office 365 ProPlus support for Windows Server 2019 customers with on-premises and Azure deployments. We’ve also enabled customers to immediately download and leverage FSLogix functionality, including the Office 365 Container, to enhance the speed and performance around user profile data in non-persistent virtualized environments. This continues our commitment to enhance the Office experience in local and virtualized environments and improves the end user experience in non-persistent virtualized environments. Our priority is to continue to deliver a great Office experience in on-premises virtualized environments; we have updated our Office 365 support requirements and Windows Server support documentation to reflect Office 365 ProPlus support for Windows Server 2019. We recommend taking the following steps as a best practice: (1) Run Office 365 ProPlus on Windows Server 2019, (2) Leverage flexibility of Windows Server 2019 to implement single and multi-session capabilities, (3) Deploy FSLogix to ensure smooth user profile roaming and end user experience at log on, and (4) Use OneDrive with the Files On-Demand capabilities for optimized storage and retrieval of user files. | Related: Windows Virtual Desktop now available for Microsoft 365 Business Subscribers

3 thoughts on “Office 365 Weekly Digest | October 6 – 12, 2019

    • Hi Conrad – many thanks for letting me know! Not sure what happened there, but they are now fixed. Thanks again 🙂

      Like

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