Office 365 Weekly Digest | October 27 – November 2, 2019

Welcome to the October 27 – November 2, 2019 edition of the Office 365 Weekly Digest.

In the week prior to Ignite 2019, there were only two features added to the Office 365 Roadmap last week, including Sensitivity Labels for Microsoft Teams. Based on previous years, this is likely the “calm before the storm” with numerous updates expected in the coming weeks.

There are no new events, but a few new sessions for existing event series. This week’s spotlight event is the Microsoft Ignite Live Show, kicking off on Monday, November 4th at 9:00am ET.

Blog posts in last week’s roundup include information on the new file and sharing experiences in Microsoft Teams, the October 2019 roadmap recaps for OneDrive and SharePoint, the general availability of user activity based expiration policies for Office 365 Groups, and some additional product-specific Ignite sessions.

Noteworthy item highlights include the recording for a recent Microsoft IT webinar on upgrading from Skype for Business to Microsoft Teams, the worldwide rollout of the new Microsoft Project, FastTrack assistance for Microsoft Defender ATP and Office 365 ATP, and the public preview of staged rollout to cloud authentication.


OFFICE 365 ROADMAP

DescriptionFeature IDEstimated ReleaseDetails
Cortana Briefing email57204Q2 CY2020Added: 30 October 2019
Status: In development
App / Service: Office 365
Cortana Briefing email helps users be better prepared for their meetings, stay on top of their tasks and protect time for independent work.
Microsoft Teams – Sensitivity Labels57275November CY2019Added: 01 November 2019
Status: In development
App / Service: Teams
Regulate who can access teams in your organization. Sensitivity labels created in the security and compliance admin center can now be used to control the privacy and guest access settings of the team. Users can select the appropriate label when creating a new team.

UPCOMING EVENTS

When: Monday, November 4, 2019 – Thursday, November 7, 2019 | Watch the Microsoft Ignite live show on the event website: https://www.microsoft.com/ignite. Catch announcements on the latest technologies, view the most popular talks, get behind-the-scenes interviews with product engineers and see how to access to the 1,000+ technical sessions being streamed live during Microsoft Ignite. Microsoft CEO, Satya Nadella, kicks things off on Monday, November 4th at 9:00am ET with his Vision Keynote. There are additional live show sessions on Tuesday, November 5th and Wednesday, November 6th. Microsoft Ignite will be brought to you with all the sessions you want to see and exclusive interviews with leaders you want to hear from. Stream select sessions live and deep dive in the future of technology. Don’t forget to add the Microsoft Ignite Live Show to your calendar!

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs. You can access the recorded version of this session on-demand at Run Effective Meetings with Microsoft Teams – On Demand.

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Designed specifically for Skype for Business end users, this course offers everything you need to help make the transition to Microsoft Teams. We’ll focus on the core communication capabilities you use today, chat and meetings, as well as provide an orientation to additional collaboration functionality Teams has to offer. The session is also available on demand at https://aka.ms/fromskypetoteamsondemand.

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Wednesday, November 13, 2019 10:00am – 11:00am PT | A cultural change is taking place at Microsoft with the implementation of Microsoft Teams as the new hub for collaboration and communication. During this roundtable, you will learn how CSEO systematically drove the adoption of Teams across the company by implementing a change management plan that actively engaged executive sponsors as well as end users, creating training and evangelism programs, and promoting the transition to Teams through a comprehensive channel strategy—all supported by metrics-driven analytical tools.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

Microsoft 365 is the best place to put your files. It delivers intelligent files experiences across apps – including SharePoint, Microsoft Teams, Outlook, Yammer, and Office – on the web, desktop, and mobile apps. Individuals, teams, and organizations share and work together from a single source of truth seamlessly, across applications and devices – turbocharged with AI and protected by industry-leading security and compliance. We’re excited to announce numerous file experiences and sharing updates for Microsoft 365: (1) New file experiences in Microsoft Teams, (2) New sharing experience in Microsoft Teams, and (3) New file experiences and sharing in Outlook (web and mobile). The rich, new files experience now appears within Teams when working within the Files tab of a channel.

With Microsoft Teams, you can actively connect and collaborate in real time to get things done. Have a conversation right where the work is happening, whether coauthoring a document, having a meeting, or working together in other apps and services. Teams is the place to iterate quickly on a project, work with team files, and collaborate on shared deliverables. However, some places need additional security. For example, places for collaboration within departments dealing with sensitive information or groups of people need to restrict access, prevent others from even requesting access, and protect the files stored there even if they leave the team. The new Teams for highly regulated data scenario (https://aka.ms/m365esecureteams) steps you through: (1) Creating a private team, (2) Configuring additional restrictions on the underlying SharePoint site, (3) Creating a Data Loss Prevention (DLP) policy for a retention label and to block sharing outside the organization, and (4) Configuring a sensitivity label for the team for encryption and permissions.

The OneDrive team is busy preparing for Ignite and we can’t wait to share some amazing announcements with you next week. In the meantime, here are the latest functionalities that landed in production in the month of October-2019: (1) File sharing experience in Outlook Web app, (2) Markup capabilities for Office on Android, (3) External Sharing Reports, (4) Cross volume moves with PC folder backup, and (5) Per machine install of Sync Client- GA.

This post includes all the SharePoint and related tech updates that rolled out in October 2019. This is the all-inclusive roadmap release recap for all things SharePoint and related technology. Highlighted features include the SharePoint Site URL rename capability, the new, redesigned SharePoint start page, information on the Microsoft acquisition of Mover, support for SharePoint Server 2010 in the SharePoint Migration Tool (SPMT), the ability to trim the beginning and end of videos in Microsoft Stream, differential sync for all file types in OneDrive for Business, and many more. All the features listed below began rolling out to Targeted Release customers in Office 365 as of October 2019 (possibly early November 2019).

We are happy to announce the general availability of User Activity based Expiration Policy for Office 365 groups. This means any active groups covered by the expiration policy will be automatically renewed. The current Expiration policy allows you to set an expiration time frame for selected or all Office 365 groups. After the defined group lifetime, owners are asked to renew them if they are still needed. With this newly added intelligence, groups which are being actively used will be automagically renewed. This preempts the need for any manual action on the part of the group owners. This is based on user activity in groups across Office 365 apps like Outlook, SharePoint, Teams, Yammer, and others. Group owners will continue to have the manual “delete”, “renew” option for granular control. Like before, groups which aren’t renewed (either automatically based on activity or manually) will be soft deleted. Groups in “Soft-delete” state can still be restored within 30 days, after which the content is deleted permanently. | Resource: Office 365 Groups Expiration Policy

If you’re one of over 25,000 individuals attending Microsoft Ignite and interested in learning what’s new in Microsoft security, productivity and IT, come discover the latest in Outlook. Explore new ways your leading productivity app and personal organizer helps you stay in control of your day with intelligent technology and updates across Email, Search, Calendar and Security. There’s over 15 sessions dedicated to Outlook on the web, Windows, Mac and mobile, in addition to related sessions in AI, Security and Microsoft Teams. To kick things off, don’t miss the Modern Workplace keynote address for a special announcement about what’s new in your inbox. We are introducing two labs where you can come and try out the latest from Outlook and Exchange. The Outlook product group and MVPs are excited to share what they’ve been working on. And don’t forget these sessions will be streamed live, recorded and available on demand.

Related:


NOTEWORTHY

Microsoft IT is meeting the needs of an evolving, increasingly modern workplace by upgrading employees from Skype for Business to Microsoft Teams: the new hub for calls, chat, meetings, and file sharing in Office 365. After introducing users to Teams by configuring it to run alongside Skype for Business, we began upgrading employees to Teams-only mode. In this webinar, our experts answered questions on how we used a phased approach emphasizing readiness and productivity to accelerate adoption and help ensure a smooth transition.

With Microsoft 365, the world’s productivity cloud, we’re using the power of the cloud to help people and organizations achieve more. Last year, we shared our new vision for work management designed specifically to help teams collaborate on projects more efficiently and achieve more together. We’re announcing a major step toward achieving this vision with the general availability of the new Microsoft Project along with a new subscription plan! Collaborating in teams and projects has become an integral part of our work experience. Businesses increasingly rely on project teams to advance strategic initiatives, drive change, and solve tough problems. But keeping projects on track isn’t easy, especially when teams are working on multiple workstreams to achieve aggressive goals on tight deadlines. The new Project is designed to be both simple and powerful, so anyone can get started quickly and take control of any project right away. Project offers a redesigned user experience that is simple and intuitive. Teams can quickly add new members and set up tasks, and then easily switch between grids, boards, or timeline (Gantt) charts to track progress. And because Project is part of the Microsoft 365 family, project teams can save time and do more with built-in connections to familiar apps like Microsoft Teams and Office.

Microsoft Defender ATP and Office 365 ATP are two critical components of the suite of Microsoft security products that work seamlessly together to provide protection across the entire attack kill chain, using built-in intelligence from the Microsoft Intelligent Security Graph to protect identities, email, applications, endpoints, and data from evolving threats. At Microsoft, we are fully committed to helping customers realize the value of our Microsoft 365 security solutions by deploying them more quickly to address their business needs. FastTrack is responsible for making this commitment a reality by advising and supporting customers during the deployment of their technologies. We are now expanding the support we already provide for securing identities to email and endpoints with remote deployment guidance for customers that want to leverage advanced tools to secure their email and endpoints. Together, identity, email and endpoints represent the three most common entry points for attackers. The FastTrack team provides remote guidance, engaging directly with customers or partners. This is an ongoing benefit throughout the life of the subscription, delivered by Microsoft and approved partners. This service is initially available in English only. Worldwide availability and additional language support is scheduled for early 2020.

Over the past several months you’ve told us that adding Conditional Access to Microsoft 365 Business would help it secure SMB customers more comprehensively. We are excited to announce the availability of Conditional Access for Microsoft 365 Business subscribers, enabling small and medium-sized businesses to enforce granular control on how company resources are accessed. Conditional Access policies and configurations available to Microsoft 365 Business subscribers are the same as those available to Azure Active Directory Premium P1 subscribers. By configuring Conditional Access policies you can maintain control over how and where your company data is accessed, making your business more secure. You can define exact criteria for who can gain access and block those who don’t meet the criteria. The criteria can be based on factors like the type of device, app and location. | Related: Windows Virtual Desktop now available for Microsoft 365 Business Subscribers

Microsoft understands that people have choices when it comes to their preferred apps as well as the devices they carry in their pocket. For those who go for Apple devices, we recently introduced Outlook for iOS updates for iOS 13, the WatchOS as well as the iPadOS that takes productivity to a whole new level for scenarios best suited to larger displays. Our goal is for Outlook to be your email and calendar app of choice on your Apple mobile devices. As your trusted organizer, to help balance your time and easily stay on top of what matters, Outlook for iOS is uniquely crafted to make you feel at home on your device of choice. Built for power and simplicity, we continue to carefully design mobile user experiences that are fluid and aligned with the elements core to the device, building upon the native design patterns. If you choose Apple devices, we hope you love these Outlook updates and choose Outlook for iOS as your preferred email and calendar app. With your email, calendar, and Office 365 documents in one secure app on your Apple device of choice, Outlook is more than an inbox.

We’re excited to announce that the staged rollout to cloud authentication is now available in public preview. This feature allows you to migrate your users’ authentication from federation—via AD FS, Ping Federate, Okta, or any other federation on-premises system—to cloud authentication in a staged and controlled manner. More than 100 customers have used this feature to successfully cutover to cloud authentication during our private preview. Moving your Azure AD authentication from federation on-premises to the cloud allows you to manage user and device sign-in from your control plane in Azure AD. You’ll benefit from reducing the dependency on on-premises infrastructure, which typically includes a farm of servers and proxies that need to be accessible from the internet. You won’t need to worry about patching of servers, availability and reliability of the authentication service, or managing ports on a firewall. In addition, you could also use staged rollout to move from a federated cloud identity provider to Azure AD authentication. This helps you to avoid a cutover of your entire domain and selectively testing on a group of users to use cloud authentication capabilities like Azure Multi-Factor Authentication (MFA), Conditional Access, Identity Protection for leaked credentials, Identity Governance, and others.

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