Office 365 Weekly Digest | November 17 – 23, 2019

Welcome to the November 17 – 23, 2019 edition of the Office 365 Weekly Digest.

Six features were added to the Office 365 Roadmap last week, including updates for Outlook on the web, FindTime, Whiteboard, and Teams, specifically the Teams client for Linux.

There are no new events, but a few new sessions for existing event series. This week’s spotlight event is “Run Effective Meetings with Microsoft Teams” webinar on Tuesday, November 26th at 11am Pacific.

Highlights from last week’s blog posts include the release of the “Art of Teamwork” for Microsoft Teams, the “Office What’s New” Management Preview, and Ignite 2019 recaps for Stream and FastTrack.

Wrapping up the post are noteworthy items on the latest releases for Office 365 ProPlus, details on how to migrate from Slack to Microsoft Teams, and recent updates for Microsoft Flow and Workplace Analytics.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

DescriptionFeature IDEstimated ReleaseDetails
Teams for Linux client56219December CY2019Added: 23 November 2019
Status: In development
App / Service: Teams
The Teams client for Linux will facilitate collaboration by extending capabilities like chats, meetings, and calling to people who are operating in a Linux environment. It will also facilitate collaboration by allowing users to open and edit Office files in the Teams app.
FindTime now stores data in the user’s mailbox58210December CY2019Added: 23 November 2019
Status: In development
App / Service: FindTime
We listened to your feedback! We have re-written FindTime’s back-end service to now store collected data in the organizer’s mailbox! The voting website will now be hosted in Outlook on the web, instead of Azure. No more concerns around the data in FindTime being stored in North America outside of your tenant environment.
New Tenant Admin Privacy Controls for Microsoft Whiteboard Clients58252December CY2019Added: 23 November 2019
Status: In development
App / Service: Whiteboard
New privacy controls are available for Tenant Admins to manage organization privacy levels for Microsoft Whiteboard client applications.
Outlook on the web – Access to TeamSnap accounts in calendar57277November CY2019Added: 23 November 2019
Status: In development
App / Service: Outlook – Web
You will be able to connect your TeamSnap account to Outlook on the web so you can see those events in your Office 365 calendar.
Outlook on the web – Suggested locations56795November CY2019Added: 23 November 2019
Status: In development
App / Service: Outlook – Web
When you click on the location bar to search for a room or location, Outlook will suggest available rooms that you have used before so you can quickly find the most convenient room.
Class Insights in Teams58277Q2 CY2020Added: 23 November 2019
Status: In development
App / Service: Teams
Class Insights, powered by Education Analytics, is an analytics experience for educators who are using Teams as a digital classroom experience.

UPCOMING EVENTS

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs. You can access the recorded version of this session on-demand at Run Effective Meetings with Microsoft Teams – On Demand.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Designed specifically for Skype for Business end users, this course offers everything you need to help make the transition to Microsoft Teams. We’ll focus on the core communication capabilities you use today, chat and meetings, as well as provide an orientation to additional collaboration functionality Teams has to offer. The session is also available on demand at https://aka.ms/fromskypetoteamsondemand.

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

When: Monday, December 9, 2019 9:00am – 10:00am PT | On December 9th 12 noon eastern (9am pacific) join Microsoft’s Michael Gannotti and Pradeep Bethi, as Pradeep presents the opportunities, approaches, and resources available with the People Manager Framework. The framework is designed to help organizations increase adoption of Microsoft Teams. During the session Pradeep will be addressing the following areas: (1) How to make Teams adoption easy for end-users, (2) How and why should we think beyond chat and meeting, (3) How to create a motion for Microsoft Teams as a platform, (4) How to utilize People Manager Framework to create hockey stick adoption of Microsoft Teams, and (5) How to get funded. Along the way Pradeep will field your questions around adoption and the People Manager Framework. Don’t forget to add the event to your calendar!

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

At Microsoft, we’re on a mission to help every team become a successful team. And so, we partnered with IDEO, a global design company known for its human-centered, interdisciplinary approach. Together, we researched successful workplace teams to find out what they had in common. Then we used what we learned to create The Art of Teamwork—a new digital curriculum built around the five attributes of a successful team. And that’s not all. We’re also using the findings from the research to refine Microsoft Teams, the hub for teamwork in Microsoft 365. What’s clear from the data is that the future of workplace collaboration won’t be defined by any one technology. Instead, successful teams need collaboration tools that combine a wide range of technologies in new and innovative ways. Teams brings together chat, meetings, calling, document collaboration, and workflow into a single app—and this unique combination is catching fire.

Teams phones were first announced just over two years ago, and we are pleased to see the acceleration within this category. With several phones now available from our hardware partners, customers have a wide selection to choose from. We continue to work with our phone hardware partners to help customers transition to native Teams phones by having dedicated partner-led programs. Customers can contact their partner account team to learn more about the various trade-in and buy-back offers available. Following the recent announcement highlighting the end of support for Skype for Business phones, customers are able to begin their device refresh to Teams phones. With a complete range of devices built for common areas and personal office spaces, customers will be able to fit any space with the right phone. The momentum in Teams phones availability solidifies our hardware partners’ commitment to Teams and Microsoft calling services.

Recently at Microsoft Ignite, we announced new capabilities that put you in control of your users’ experience with the What’s New section of the Office desktop app Help pane. These capabilities are currently in Preview, and we plan to make them generally available (GA) early next year. Between now and GA, we’d like to invite you to try the Preview and let us know what you think. Each release of Office includes new and improved features. The What’s New content in the Office desktop apps highlights an editorially curated list of new features being released for that application, with a short description, and often a picture or a video to help customers learn how to use the feature.​ This content is created by the team that is releasing the feature. An example of this content is shown below. Historically, Microsoft has chosen which set of features are promoted to end users in the What’s New section of Help. The Office What’s New Management Preview puts you in control by allowing your organization to decide which features are shown to or hidden from end users in the Office desktop app. It gives you visibility into new content for each release version and channel, along with the capability to hide or show each feature’s What’s New content.

Jump on in and catch up on everything from Ignite 2019 from the Microsoft Stream product team. All the recordings and slides are now available for you to download and watch. Sessions highlighted in this post are: (1) What’s new and what’s next for Microsoft Stream, (2) Microsoft Stream under the hood: Architecture, administration and compliance, (3) Customer showcase and Q & A: Enriching culture and driving a more engaged workforce.

Our FastTrack and Microsoft 365 adoption experts delivered a combined 17 sessions at this year’s event, covering deployment, migration, and adoption best practices and how FastTrack can help you realize business value from your cloud solutions. If you missed one of our sessions or weren’t able to attend this year’s event, check out the session recordings and presentations below. Our experts were also excited to engage with so many of you at our booths in the Hub about your specific deployment, migration, adoption, and other technical blockers. It was great engaging with so many of you in Orlando at Ignite 2019. Be sure to check out this year’s session recordings and FastTrack resources. We look forward to seeing you during Microsoft Ignite | The Tour, a series of free, two-day events coming to 30 cities across the globe.


NOTEWORTHY

Updated: 22 November 2019 | Office 365 ProPlus is updated on a regular basis with new features, security updates, and non-security updates. These updates are released by using update channels. For each release in each update channel, there is a version and build number assigned to it. The Monthly, Semi-Annual (Targeted), and Semi-Annual channels were updated on November 22, 2019.

Published: 21 November 2019 | This article walks you through the journey of moving to Microsoft Teams from Slack. When planning your organization’s move to Teams from Slack, it’s important to decide what you need to keep (if anything). We’ll start off by describing what types of data can be migrated and then walk you through how to assess your needs, plan your move, and then make the move. Your Slack service plan will determine what you can and can’t migrate. For example, some Slack service plans only let you export public channels history and files, other require a DocuSign request to include Private Channels and Direct Messages.

The Workplace Analytics team is excited to announce our feature updates for November 2019. In this update, you’ll discover the latest features, including: (1) Power BI – Workplace Analytics connector, (2) Redesigned Data sources page, and (3) Solutions feature renamed “plans”.

At Ignite we announced the new Power Automate name for Microsoft Flow — and the UI flows feature, bringing Robotic Process Automation (RPA) into the platform. But that’s not all — there are several other updates in the month of October that we would like to share! Additional updates include performance adjustments, new Flow checker rules, a new built-in action called “Run a Child Flow”, and improvements to the OneDrive and SharePoint connectors, as well as twenty-eight new connectors!

Yet another Ignite follow up blog to share with you today! Sign-in with Google social IDs for B2B users is now generally available—making the experience for your invited Gmail users more seamless and secure. Azure AD B2B Collaboration continues to be a hugely popular tool for organizations of every size to collaborate with guest users. Azure AD’s support for Google social IDs makes collaboration even more seamless, enabling your partners to securely use their existing Google identities to collaborate with you. No need for them to create and manage a new account! Some additional enhancements include: (1) Invited @googlemail.com users can also sign-in with their Google social IDs, (2) Google users can seamlessly sign-in and collaborate on all four clients of Teams: desktop, web browser, iOS, and Android, and (3) Teams support for Google users across common and tenanted authentication endpoints, like teams.microsoft.com.

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