Office 365 Weekly Digest | November 24 – 30, 2019

Welcome to the November 24 – 30, 2019 edition of the Office 365 Weekly Digest.

There were eight features added to the Office 365 Roadmap last week, including updates for OneDrive (on macOS), Teams, Forms and Office 365 Message Encryption.

There are a few new sessions for existing event series, along with one new event – an Office ProPlus Deployment Ask Microsoft Anything (AMA) session on Tuesday, December 10th at 9am Pacific. The spotlight event of the week is the Customer Immersion Experience session “Seamless Collaboration with Microsoft Teams” on Tuesday, December 3rd at 12pm Pacific.

Blog posts in last week’s roundup include a summary of what’s new in Microsoft 365 for November 2019, a new Teams deployment video series with an IT Admin focus, the latest updates for Microsoft Forms and an Ignite 2019 recap for Office 365 Groups.

Noteworthy item highlights include the November 2019 “What’s new in Microsoft 365” video update, a Microsoft IT Expert Roundtable on Microsoft’s transition to Teams, an Ignite 2019 recap for Visio, and general availability of Azure AD entitlement management.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

DescriptionFeature IDEstimated ReleaseDetails
Conditional access for macOS16636December CY2019Added: 27 November 2019
Status: In development
App / Service: OneDrive – macOS
OneDrive for Mac now respects conditional access for policies such as forced MFA, location based IP range filtering, and device compliance (as managed by Azure Intune). Devices that do not fulfill the conditional access requirements will not be able to sync content.
Forms Repeated Phisher Handling59216December CY2019Added: 27 November 2019
Status: Rolling out
App / Service: Forms
This feature restricts repeated offenders who are trying to phish. Microsoft Forms Team will block users who have two or more confirmed phishing forms from distributing forms and collecting responses. Global and security admins will be informed and can unblock restricted users via the Restricted User Portal.
Media optimization for Microsoft Teams Calling and Meetings for Citrix VDI56626December CY2019Added: 27 November 2019
Status: In development
App / Service: Teams
We are delivering an optimized media experience for Microsoft Teams Calling and Meetings in Citrix on-premises, Citrix Cloud, or Azure-hosted VDI environments.
Mute meeting chats in Teams54637November CY2019Added: 27 November 2019
Status: In development
App / Service: Teams
By default meeting chats in Microsoft Teams will be muted until you either send a message in the chat, or join the online meeting. This will reduce notifications, but still allow you to keep track of the conversation.
Office 365 Message Encryption: updates to enhance authenticity of OME emails59001Q2 CY2020Added: 27 November 2019
Status: In development
App / Service: O365 Message Encryption
We are planning on rolling out a few updates to Office 365 Message Encryption that is aimed at enhancing the authenticity of Office 365 Message Encryption emails. Please read below the upcoming updates and the related actions to prepare for these changes. (1) Updated email layout to recipients who receive the branded experience, (2) OME Portal emails and one-time passcode (OTP) emails can be sent from your organization’s domain, and (3) Improvements to reduce likelihood of mail servers marking OME mails as spam Other updates in the release include capturing NDR from OME portal emails.
Proof of disposal for records59217December CY2019Added: 27 November 2019
Status: In development
App / Service: Office 365
We’re adding a new feature which will retain a list of all records (declared using retention labels) disposed for a longer period.
Recommended Profiles for EOP and Office 365 ATP Security59220December CY2019Added: 27 November 2019
Status: In development
App / Service: Office 365, Exchange Online
Although we empower security administrators to customize their security settings, there are two security levels in Exchange Online Protection and Office 365 Advanced Threat Protection that we recommend: Standard and Strict. Each customer’s environment and needs are different, but we believe that these levels of mail filtering configurations will help prevent unwanted mail from reaching your employees’ inbox in most situations. We will be automatically updating profiles for our smaller customers who want us to manage these settings for them, but for others, we want to enable the admins to easily configure these for their users. Recommended Profiles will allow admins to take these settings and apply them to a defined set of users on one place.
Single Sign On with Office59235December CY2019Added: 27 November 2019
Status: In development
App / Service: OneDrive – macOS
The OneDrive sync client now shares credentials between the rest of the Office suite on macOS. Accounts that have been signed into Office will be a selectable option in OneDrive when adding a new account, allowing a user to setup without prompting for password and credentials. Similarly, accounts that have been signed into OneDrive will be available in the Office applications to sign in with.

UPCOMING EVENTS

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs. You can access the recorded version of this session on-demand at Run Effective Meetings with Microsoft Teams – On Demand.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Designed specifically for Skype for Business end users, this course offers everything you need to help make the transition to Microsoft Teams. We’ll focus on the core communication capabilities you use today, chat and meetings, as well as provide an orientation to additional collaboration functionality Teams has to offer. The session is also available on demand at https://aka.ms/fromskypetoteamsondemand.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

When: Monday, December 9, 2019 9:00am – 10:00am PT | On December 9th 12 noon eastern (9am pacific) join Microsoft’s Michael Gannotti and Pradeep Bethi, as Pradeep presents the opportunities, approaches, and resources available with the People Manager Framework. The framework is designed to help organizations increase adoption of Microsoft Teams. During the session Pradeep will be addressing the following areas: (1) How to make Teams adoption easy for end-users, (2) How and why should we think beyond chat and meeting, (3) How to create a motion for Microsoft Teams as a platform, (4) How to utilize People Manager Framework to create hockey stick adoption of Microsoft Teams, and (5) How to get funded. Along the way Pradeep will field your questions around adoption and the People Manager Framework. Don’t forget to add the event to your calendar!

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, December 10, 2019 at 9:00am PT | We are very excited to announce an Office ProPlus Deployment ‘Ask Microsoft Anything’ (AMA). An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. This AMA gives you the opportunity to connect with members of the product engineering teams who will be on hand to answer your questions and listen to feedback. Join in the Office ProPlus AMA space, and be sure to add the event to your calendar. We look forward to seeing you there!

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

In today’s workplace, change is the new normal. To keep up, we all need to evolve and improve. At the Ignite 2019 conference in Orlando, Florida, we announced a ton of Microsoft 365 innovations designed to put artificial intelligence (AI) and automation technologies to work for you. And we’ll continue to innovate across the Microsoft 365 experience, so our customers always have the best tools to navigate an increasingly distributed and fast-paced world. But to succeed at work today, organizations need more than great tools. They need to foster a culture of learning where their people can continue to develop essential skills. We want to help, so this month we introduced The Art of Teamwork toolkit, an interactive curriculum that uses the five attributes of the world’s most successful teams to help your team create and foster healthy team dynamics. We hope you’ll use it—and future educational support coming your way in 2020—to help your organization continue to succeed. Let’s take a look at what else is new in November…

As an IT professional, we know you care about productivity, manageability and security, and we want you to have control over how Teams is configured for your organization. This means not only meeting your security, compliance, and day-to-day operational needs, but being able to manage and customize communication preferences. As an example, you can enable or disable the use of popular giphys, or decide if guest participants can leverage screen-sharing. We are launching a brand-new series on Microsoft Mechanics called: Microsoft Teams for IT. We built this for you, the IT Admin, in order to help you navigate through the various decision points you will encounter while assessing, deploying, or scaling Teams. Our goal is to get you up to speed on the latest capabilities for manageability, security, and compliance, and to share efficient ways to accelerate user adoption while minimizing helpdesk calls. Over the next few months, we’ll chronicle step-by-step guidance on how to implement Microsoft Teams. The first two episodes in our series offer an overview of Teams for IT admins in a Microsoft Essentials video including your configuration options and guiding you through important considerations to plan, deploy, and roll-out Teams. This is accompanied by hands-on demonstrations of our new Deployment Advisor, as well as the foundational policies for configuring Teams. The full series comprises additional Microsoft Essentials overviews and hands-on demonstrations for security and compliance, Skype for Business to Teams migration, and user adoption. | Related: Video – Microsoft Teams Essentials for IT | Video – Deploy and Configure Microsoft Teams (Intro)

This post summarizes the recent updates for Microsoft Forms in October and November 2019. These updates include: (1) “File Upload” question type which enables respondents to attach files as part of their response. All files can be accessed in both SharePoint and OneDrive for Business; (2) Microsoft Forms now allows designers to insert a Stream video into the form. In addition to previously supported YouTube URLs, Stream video enables users to leverage internal content; (3) Auditing is a feature within the Security & Compliance center which allows an admin or compliance officer to find if a user/admin performed specific actions–i.e. viewed a specific Form, deleted a Form from their system, changed important Forms settings, etc. The Security and Compliance center allows admins to search across the entire unified audit log spanning many O365 products.

Office 365 Groups is the membership service that drives teamwork and powers collaboration across Microsoft 365. With Office 365 Groups, a group of people can access and share a collection of collaboration resources, such as a shared Outlook inbox, calendar, SharePoint document library, a Planner, a Team, and more. Recently at Microsoft Ignite 2019, the Office 365 Groups team delivered several session that included announcements of enhancements and new innovations for Office 365 Groups, such as new user activity-based expiration policy for Office 365 Groups, and the Groups Admin role, and best practices, such as creating a governance plan, enabling self-service, and leveraging analytics to understand usage. The Office 365 Groups breakout sessions highlighted innovations across Outlook Mobile, Outlook Desktop, Outlook on the Web, Microsoft Teams, Microsoft 365 admin center, SharePoint Site URL Rename, Identity Governance, Yammer, and more. In case you missed it, you can view the Office 365 Groups sessions on-demand, and download the slide decks, as well.


NOTEWORTHY

Format: Video (10 minutes) | This video recaps what’s new with Microsoft 365 in November 2019, including: (1) Sheet view in Excel, (2) Dark Mode in OneNote 2016, (3) Upload files in Microsoft Forms, (4) Sticky Notes in Outlook on the web, and (5) Microsoft Productivity Score.

Published: November 27, 2019 | Format: Video (58 mins) | A cultural change is taking place at Microsoft with the implementation of Microsoft Teams as the new hub for collaboration and communication. In this roundtable, you will learn how CSEO systematically drove the adoption of Teams across the company by implementing a change management plan that actively engaged executive sponsors as well as end users, creating training and evangelism programs, and promoting the transition to Teams through a comprehensive channel strategy—all supported by metrics-driven analytical tools.

With Microsoft Ignite 2019 now in the rearview mirror, we’d like to thank you for coming to our sessions and stopping by our booths. Over the course of the week, we had many thoughtful questions and conversations with attendees—thank you for sharing your feedback with us! Ignite 2019 was a great event for us this year, and we are thrilled to have the conference as a venue to share our updates and new features with you in person. But, if we missed you, there’s still time to catch up on the latest Visio news. Below is a short recap of the major announcements, like the public preview of the Visio Data Visualizer add-in for Excel and co-authoring in Visio for the web, as well as links to the on-demand sessions

As we announced at Ignite 2019, Azure AD entitlement management is now generally available—providing customers an important addition to Privileged Identity Management (PIM), Terms of use, and Access reviews to deliver core cloud-based Identity Governance capabilities. For a truly complete solution, most organizations need a way to govern employee and business partner access to resources at enterprise scale. Azure AD entitlement management removes barriers to internal and external collaboration by automating employee and partner access requests, approvals, auditing, and review for Office 365, for thousands of popular SaaS apps like Workday, Google Apps, and Salesforce.com as well as any line of business app. With the rapid adoption of SaaS apps and cloud services by business units, many central IT teams don’t have the knowledge to know which access rights which users should have. They must delegate management of access approvals and review, for example, having someone in the sales department determine what access rights employees in the sales team needs while maintaining strong compliance and security policies.

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