Office 365 Weekly Digest | 2020-04

Welcome to the January 19 – 25, 2020 edition of the Office 365 Weekly Digest.

There were nine additions to the Office 365 Roadmap last week, including updates for Office 365 ProPlus, Outlook (Web & Windows), Exchange, Teams, and Search.

There is one new event for this week, along with numerous additional sessions for existing event series. This week’s spotlight event is the “Meet the new Yammer” webinar on Thursday, January 30th at 9am Pacific.

There is lots of content in the Blog Roundup, including more reasons to love apps in Teams, eDiscovery and Native Mode for Yammer, and recommendations on how customers can prepare for a heightened threat environment. There are also very important posts regarding an upcoming change in Office 365 ProPlus, and a change in how cookies are handled in Chrome version 80 or later that could impact applications and services that are based on open standards, such as Microsoft cloud services.

Wrapping up the post are noteworthy items including upgrades to Outlook on mobile browsers, a look at what’s new for FastTrack and Azure Active Directory Apps in January 2020, and recently released videos on security and compliance concerns for apps in Teams, and a deep dive into the media flows in Teams.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

DescriptionFeature IDEstimated ReleaseDetails
Outlook for Windows: Signature cloud settings60371February CY2020Added: 19 January 2020
Status: In development
App / Service: Outlook – Windows
Your Signature settings are stored in the cloud so your experience is consistent when you access Outlook for Windows on any computer.
Updates to the Threat Protection Status Report60590February CY2020Added: 21 January 2020
Status: Rolling out
App / Service: Office 365
The Threat Protection Status report will be enhanced with several new changes: (1) More detailed categorizations of threats caught by threat detection technology, (2) New way to breakdown threats caught by associated policy type, (3) New ways to breakdown threats caught by delivery status, (4) Additional filter of data by EOP vs. ATP (ATP customers only), and (5) Enhanced and refined details view with additional investigation and diagnostic information.
URL Threat Protection report and Compromised Users report60486January CY2020Added: 21 January 2020
Status: Rolling out
App / Service: Office 365
We’re adding two new reports to the Security & Compliance center. The URL Threat Protection report will be a new report that covers linked threats detected inside email, Office apps and Teams. This report will be based on per URL click, as opposed to a traditional report where it’s usually based on per email message. The Compromised Users report will be a new report that shows the state of any suspicious or restricted user accounts, to give the admin visibility of any account compromise that might have happened inside the tenant.”
Extension of Microsoft Search in Bing to be installed to Office 365 ProPlus customers59917Q2 CY2020Added: 21 January 2020
Status: In development
App / Service: Office 365 ProPlus
Starting with Version 2002 of Office 365 ProPlus, an extension for Microsoft Search in Bing will be installed that makes Bing the default search engine for Google Chrome and Firefox web browsers. This extension will be installed with a new installation of Office 365 ProPlus or when an existing installation of Office 365 ProPlus is updated. Even after Bing is made the default search engine, your users can still change to a different default search engine in Google Chrome or Firefox on their own. For more information, see Microsoft Search in Bing and Office 365 ProPlus.
Faster & More Reliable Exchange PowerShell Cmdlets60528Q4 CY2019Added: 22 January 2020
Status: In development
App / Service: Exchange
The New Exchange Online Management cmdlets are significantly more reliable and much faster than those previously available. These new cmdlets are available in preview today from the PowerShell Gallery website.
Updated Feature: Update to Security and Compliance Center link in Admin Center60606February CY2020Added: 23 January 2020
Status: In development
App / Service: Admin Center, Office 365
For users who do not have M365 E3/E5, we’re updating the link to “Security and Compliance Center” in the Microsoft 365 admin center. It will split into two separate links for Security and Compliance.
Additional Power Automate triggers for Microsoft Teams60618February CY2020Added: 23 January 2020
Status: In development
App / Service: Teams
Streamline routine tasks in Microsoft Teams with two new Power Automate triggers. Trigger actions when a new teammate joins – whether that’s creating a welcome message or sharing onboarding materials. Users will also be able to create custom message actions with the “for a selected message” trigger. Users can build flows directly in Teams using these new triggers, even if they trigger actions outside of Teams.
Acronyms answers are rolling out to Microsoft Search60604January CY2020Added: 23 January 2020
Status: Rolling out
App / Service: Search
Did you know that 2-3% of search queries entered by employees are related to acronyms? The new Acronyms feature in Microsoft Search helps you navigate your company’s often-confusing alphabet soup. Now when you come across an acronym you may not recognize, a simple search on Bing will reveal common definitions from public sources—and your organization’s unique definitions with Microsoft Search.
Outlook on the Web – new Tasks experience update60704Q2 CY2020Added: 24 January 2020
Status: In development
App / Service: Outlook – Web
Users have had the chance to try the new Tasks experience in Outlook on the web by opting in switching a toggle. We are now getting ready to make the new Tasks experience the default and only experience in Outlook on the web. With this change, users will no longer be able to see the classic view of Tasks.

UPCOMING EVENTS

When: Monday, January 27, 2020 at 9:00am PT | This webcast will show how organizations can supercharge their Microsoft Teams adoption by deploying, and leveraging, the power of the Office 365 Adoption Bot. During the webcast attendees will learn: (1) What the Office 365 Adoption Bot is and how it can help with Microsoft Teams and Office 365 user adoption, (2) How the Adoption Bot can be deployed, configured, and extended to assist with an organizations Microsoft Teams and Office 365 adoption, (3) See the bot in action, and (4) Learn how to get the bot running within their organization. The event will be delivered using Microsoft Teams Live Events. Be sure to add the event to your calendar!

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Designed specifically for Skype for Business end users, this course offers everything you need to help make the transition to Microsoft Teams. We’ll focus on the core communication capabilities you use today, chat and meetings, as well as provide an orientation to additional collaboration functionality Teams has to offer. The session is also available on demand at https://aka.ms/fromskypetoteamsondemand. Note: This class will be retired at the end of January 2020. The content has been included in the “Get Started with Microsoft Teams” class.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs. You can access the recorded version of this session on-demand at Run Effective Meetings with Microsoft Teams – On Demand.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

When: Wednesday, January 29, 2020 at 7:30am PT | Please join us for a webinar in partnership with the SANS Institute. Heike Ritter, Sr. Program Manager from Microsoft, will give an overview of Microsoft Defender ATP’s advanced capabilities for endpoint security. You’ll learn about the latest innovations to protect against 0-days, advanced attacks, and data breaches, and how we provide SecOps with the tools they need to respond to security incidents. Get an update on our latest market leading capabilities in endpoint security including: Threat and Vulnerability Management, Attack Surface Reduction, Next Generation Protection, Endpoint Detection and Response, Auto Investigation and Remediation, Microsoft Threat Experts, and our centralized configuration and management. Register here! We look forward to seeing you there!

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

When: Thursday, January 30, 2020 at 9:00am PT | Join the Yammer product team as we introduce you to the new Yammer – a completely redesigned UI packed with new features and integrations. This webinar will walk through the modern interface, demonstrate new experiences and capabilities, and showcase how Yammer has been rebuilt to power leadership, communications, and engagement. Attendees will have the opportunity for Q&A with the Yammer engineering + marketing team to help prepare for the arrival of the new Yammer. Be sure to add the event to your calendar!

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Wednesday, February 26, 2020 at 10:00am PT | For today’s mobile workforce, providing users with access to the content they need at any time, from any place, and on any device is important. During this webinar, experts from the Microsoft Core Services Engineering and Operations (CSEO) team answers audience questions about our strategy for file management across mobile web, sync and sharing using OneDrive, SharePoint and Microsoft Teams.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

Microsoft Teams can help you streamline your productivity tasks and critical business processes when you integrate your apps and workflows – whether that’s tracking student grades, re-stocking supplies, or giving employees the tools and resources they need to manage their careers.  We are constantly working to improve the apps experience – from finding the right app to making it readily accessible when you need it –  and are excited to share four more reasons to love apps in Teams! (1) Easily find the apps you need,(2) Feel confident about adding the right apps, (3) Effortlessly add apps, and (4) Readily access your personal apps.

Yammer is working hard to integrate into the suite of security and compliance tools offered within the Office 365 Security and Compliance Centers. As a first step towards our goal of greater compliance capabilities, we are excited to announce that Yammer now supports eDiscovery for networks in Native Mode. Native Mode for Yammer means that: one Microsoft Tenant is connected to one Yammer network, all of your users are mapped in Azure Active Directory, all of your Yammer groups are connected to an Office 365 Group, and all of your Yammer files are stored in SharePoint. eDiscovery for Yammer is currently available to all Yammer networks that are in Native Mode. If your Yammer Network was provisioned after January 9th, 2020 then you are already in Native Mode by default and no additional action is necessary. Existing networks will need to use the Native Mode Alignment Tool in the Yammer Admin Center before accessing eDiscovery for Yammer. The Native Mode Alignment Tool will start rolling out to customers at the end of January 2020. | Related: 10 Yammer communities considered the backbone of many Yammer customers’ networks

Customers tell us they want easier ways to manage their environments while delivering more productivity value to their employees. This includes helping people quickly find the information they need, a potentially frustrating prospect given the sheer and constantly growing volume of content within an organization. To help IT solve this — and to do so in a way that is easy for you to manage — we are offering the Microsoft Search in Bing extension to Office 365 ProPlus customers starting at the end of February. To simplify the process of deploying Microsoft Search, we’re making the Microsoft Search in Bing extension available through Office 365 ProPlus with version 2002, alongside Word, Excel, PowerPoint, Outlook, OneDrive, and Teams. This extension will be installed with new installations of Office 365 ProPlus and when existing installations are updated. If Bing is already the default search engine, the extension will not get installed. If you don’t want to deploy the extension to your users, you can exclude it by using the Office Deployment Tool or Group Policy. There are also ways to exclude it if you’re using Microsoft Endpoint Configuration Manager (current branch) or Microsoft Intune. For more information about how to manage the extension, please review Microsoft Search in Bing and Office 365 ProPlus.

The Stable release of the Google Chrome web browser (build 80, scheduled for release on February 4, 2020) features a change in how cookies are handled. Although the change is intended to discourage malicious cookie tracking, it’s also expected to severely affect many applications and services that are based on open standards. This includes Microsoft cloud services. Enterprise customers are encouraged to make sure that they’re prepared for the change and are ready to implement mitigations by testing their applications (whether custom-developed or purchased). Microsoft is committed to addressing this change in behavior in its products and services before the February 4, 2020, rollout date. This article discusses the guidance from both Microsoft and Google for installing the various updates that are required for products and libraries, and the guidance for testing and preparation. However, it’s equally important that you test your own applications against this change in Chrome behavior and prepare your own websites and web applications as necessary. | Related: Exchange and SameSite Updates

With high levels of political unrest in various parts of the world, it’s no surprise we’re also in a period of increased cyber threats. In the past, a company’s name, political affiliations, or religious affiliations might push the risk needle higher. However, in the current environment any company could be a potential target for a cyberattack. Companies of all shapes, sizes, and varying security maturity are asking what they could and should be doing to ensure their safeguards are primed and ready. To help answer these questions, below is a list of actions companies can take and controls they can validate in light of the current level of threats—and during any period of heightened risk—through the Microsoft lens: (1) Implement Multi-Factor Authentication (MFA), (2) Update patching, (3) Manage your security posture, (4) Evaluate threat detection and incident response, (5) Resolve testing issues, (6) Validate distributed denial of service (DDoS) protection, (7) Test your resilience, (8) Prepare for incident response assistance, (9) Train your workforce, (10) Evaluate physical security, and (11) Coordinate with law enforcement. The hope, of course, is there will not be any action against any company. Taking the actions noted above is good advice for any threat climate—but particularly in times of increased risk. Consider creating a checklist template you can edit as you learn new ways to lower your risk and tighten your security.


NOTEWORTHY

Video (9 mins) | Many tenant admins are asking about security & compliance for third-party applications in Microsoft Teams. In this video, Jace Moreno interviews Trent Hazy, Sr Product Manager – Teams Engineering, where they address and “de-bunk” the most common concerns and myths from customers around the world.

Video (37 mins) | Watch this Teams Academy video to understand the use of Transport Relays in Teams, when and how to use bandwidth controls and details on media flows with and without Media Bypass in Direct Routing.

Not long ago we released an opt-in toggle for users to be able to try the new experience of Outlook in a mobile browser, while we are working to make this experience better we wanted to give you a heads-up of the features that are coming, and some that won’t be there anymore. This update will make Outlook faster, with a better design, and help us deploy fixes and updates in less time for a more secure experience than before.

App Assure scope now covers the new Microsoft Edge and Windows Virtual Desktop! Microsoft takes app compatibility very seriously—and App Assure (formerly called Desktop App Assure) delivers. The App Assure service from FastTrack was renamed to reflect our expanded scope. Initially, we helped you remediate application compatibility issues as you moved to Windows 10 and Office 365 ProPlus. Now, App Assure provides remediation assistance for apps deployed on the following Microsoft products: (1) The new Microsoft Edge, and (2) Windows Virtual Desktop. And we will continue to support Windows 10 and Office 365 ProPlus.

Azure AD simplifies the way you secure and manage your entire application estate – whether apps are on-premises, SaaS or hosted in your public cloud of choice. No matter where you are in your cloud and digital modernization journey, Azure AD helps you connect all your applications to achieve your business productivity and security goals. Over the last few months, we announced a set of new capabilities to make it easy to move more apps to Azure AD and reinforce the security of your application ecosystem. In addition, as we continue to partner deeply with independent software vendors (ISVs), we keep adding more and more pre-integrated apps in our App gallery that support federated single sign-on (SSO) and/or automated user provisioning. Since our last update, we have added 108 new applications! Read on for a recap of our latest app management announcements and check out some of the most popular apps that were recently published in our Azure AD app gallery.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

This site uses Akismet to reduce spam. Learn how your comment data is processed.