Office 365 Weekly Digest | 2020-05

Welcome to the January 26 – February 1, 2020 edition of the Office 365 Weekly Digest.

Nine features were added to the Office 365 Roadmap last week, including updates for Teams, OneDrive, Office 365, Outlook on the web, and Project Online.

There is one new event for this week – the rescheduled “Meet the new Yammer” webinar on Monday, February 3rd at 9am Pacific. This is also the spotlight event of the week.

Highlights from last week’s blogs include the “What’s new in January 2020” for Microsoft 365, Teams and SharePoint, as well as the new Priority chart in Planner. There are also posts with information on recent updates to the Microsoft 365 compliance center and Microsoft Compliance Score.

Noteworthy items from last week include the January 2020 video update for Microsoft 365, the latest Microsoft Mechanics video on Microsoft Teams controls for Security and Compliance, and how an operations team within Microsoft used the Power Platform to drive employee training.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

DescriptionFeature IDEstimated ReleaseDetails
Outlook on the Web – new Tasks experience update60704Q2 CY2020Added: 29 January 2020
Status: In development
App / Service: Outlook – Web
Users have had the chance to try the new Tasks experience in Outlook on the web by opting in switching a toggle. We are now getting ready to make the new Tasks experience the default and only experience in Outlook on the web. With this change, users will no longer be able to see the classic view of Tasks.
Zoom out further in Roadmap54984Q1 CY2020Added: 30 January 2020
Status: In development
App / Service: Project Online
See an even bigger picture when you view your roadmaps at 4 additional levels: 18 months, 2 years, 3 years, and 6 years.
Legal Hold for Teams Private Channels messages60434February CY2020Added: 31 January 2020
Status: Rolling out
App / Service: Teams
Legal Hold for Teams will now support Private Channel Messages. There is no action required to enable Legal Hold for Teams Private Channels. To learn more about how to apply a legal hold for private channels, see this article.
Advanced eDiscovery dashboard in Preview60438February CY2020Added: 31 January 2020
Status: Rolling out
App / Service: Office 365
In some cases, you may have a large volume of documents and emails that need to be reviewed. Before you start your review process, you can use the Advanced eDiscovery dashboard may want to quickly analyze your corpus to identify trends or key statistics that will help you develop your review strategy. To do this, you can use the Search Profile View to quickly analyze your corpus.
Enhancements to guided hunting experience60797February CY2020Added: 31 January 2020
Status: In development
App / Service: Office 365
We’re working on the following improvements to the guided hunting experience: (1) Addition of details, filter and export capability for: delivery location, special action, directionality, overrides, URL threat, (2) NOT filter for a recipient, sender, sender domain, (3) Time filter modified to allow filtering by hours, and (4) Incident widget renamed to Action center in Threat Management Review.
Reply to an Office comment from Outlook using actionable messages60807Q1 CY2020Added: 31 January 2020
Status: In development
App / Service: OneDrive
With this update you will be able to save time and collaborate faster with comment and context previews in @mention and comment emails. This implies, when using Outlook, you’ll be able to reply to the comments without even needing to leave Outlook.
Advanced eDiscovery tenant reports in preview60435Q2 CY2020Added: 31 January 2020
Status: Rolling out
App / Service: Office 365
The Advanced eDiscovery tenant reports feature aggregates information around custodians, data sources, communications, and cases. You can filter your view based on various criteria and export the aggregated information for further analysis.
Office 365 ATP: Secure by Default: Honoring EOP / ATP detonation verdicts60827February CY2020Added: 01 February 2020
Status: In development
App / Service: Office 365
We see lots of cases where configuration of our protection stack has enabled malicious content to be inadvertently delivered to end users. We’re working on a few features that will help address this problem. Our first phase includes Honoring detonation verdicts. All too frequently, URLs and files that have been flagged as malicious are allowed through to the inbox due to transport rules and domain allows. We’re updating our filters to ensure that malicious files and URLs are not delivered regardless of configuration, unless manually overridden.
Copy your Project60591Q3 CY2020Added: 01 February 2020
Status: In development
App / Service: Project Online
Start your new project quickly by copying an existing project instead of having to start from a blank canvas.

UPCOMING EVENTS

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

When: Monday, February 3, 2020 at 9:00am PT | Join the Yammer product team as we introduce you to the new Yammer – a completely redesigned UI packed with new features and integrations. This webinar will walk through the modern interface, demonstrate new experiences and capabilities, and showcase how Yammer has been rebuilt to power leadership, communications, and engagement. Attendees will have the opportunity for Q&A with the Yammer engineering + marketing team to help prepare for the arrival of the new Yammer. Be sure to add the event to your calendar!

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs. You can access the recorded version of this session on-demand at Run Effective Meetings with Microsoft Teams – On Demand.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Wednesday, February 26, 2020 at 10:00am PT | For today’s mobile workforce, providing users with access to the content they need at any time, from any place, and on any device is important. During this webinar, experts from the Microsoft Core Services Engineering and Operations (CSEO) team answers audience questions about our strategy for file management across mobile web, sync and sharing using OneDrive, SharePoint and Microsoft Teams.


BLOG ROUNDUP

Thanks to new technologies like artificial intelligence (AI) and automation, we can build experiences across devices to connect organizations from the shop floor to the top floor. So, while we continue to unlock new productivity experiences for information workers, we can help their Firstline colleagues get more done too. Firstline Workers already use tools like Microsoft Teams and Power Apps to digitize shift schedules, take meetings from anywhere, and simplify workflow. And this month, we’re thrilled to announce some exciting new tools to help Firstline Workers collaborate and complete tasks, along with management tools to make managing them simple and fast. Read on to learn all the important Microsoft 365 updates this month that: Empower your Firstline Workforce, Save time and create more impactful content, and Make IT management easier.

Happy new year! Our resolution at Microsoft Teams is to keep delivering a delightful experience to our customers. We started the year at National Retail Federation (NRF), where Teams continued to shine as a platform with tailored capabilities to connect everyone in your company, from the C-suite to the firstline. This post outlines the new features, experiences and resources that came to Microsoft Teams in January 2020 across chat and collaboration, meetings and calling, admin, security and compliance, developers, Teams for Education, and Government Community Cloud (GCC). | Related: Microsoft Teams third-party apps now available in Government Community Cloud (GCC)

This post includes all the SharePoint and related tech updates that rolled out in January 2020. This is the all-inclusive roadmap release recap for all things SharePoint and related technology. Highlighted features include SharePoint page version history, custom search results pages for SharePoint sites, image resizing in the Image web part, and SharePoint team sites ‘Next steps’ panel. All the features listed began rolling out to Targeted Release customers in Office 365 as of January 2020 (possibly early February 2020). | Related: Creating custom search results pages in SharePoint Online

For every project there are some tasks that are more critical than others which is why last year, we released the priority field. Knowing which tasks are urgent is helpful but not always enough. As a manager, I need to see an overview of how my team is tracking across all prioritized tasks. Introducing the priority chart! Quickly see how many Urgent, Important, Medium, and Low tasks your team has and the status of those work items. Note: This is currently available in the Planner web UI. Priority charts are coming soon to Planner mobile and Teams!

Early last year, we launched the Microsoft 365 compliance center for Microsoft 365 E3 and E5 customers. Since then we’ve been hard at work making it a unified and comprehensive compliance administration console for all our customers. We are excited to announce that we’ve shipped several new enhancements to the portal, and are making it available to all customers with Microsoft 365, Office 365, Enterprise Mobility + Security (EMS), and Windows 10 Enterprise plans. In this release we’ve focused on three areas: integrated management, easier on-boarding, and improved controls.

Related:


NOTEWORTHY

Format: Video (13 mins) | This video recaps what’s new with Microsoft 365 in January 2020, including: (1) Microsoft Edge, (2) Microsoft Search, (3) Microsoft Online Services Terms, (4) Walkie Talkie in Teams, (5) SMS Codes in Teams, (6) Delegated User Management in Teams, and (7) Live Presentations.

Format: Video (11 mins) | The controls in Microsoft 365 to help drive security and compliance as your users work in Microsoft Teams. Microsoft Teams benefits from the security and compliance foundation of SharePoint, OneDrive and Exchange, so if you are used to the controls for these workloads, for the most part, you’ll just need to extend these to your Teams environment. You’ll get details on enabling: (1) Multi-Factor Authentication, (2) Data Loss Protection, (3) Information Classifications, (4) eDiscovery, and (5) Information Barriers.

This post summarizes the recent updates for Microsoft Forms in December 2019 – January 2020. These updates include: (1) Historical Forms so you can easily re-use your previous forms or select commonly used questions, and (2) New Forms mobile experience that provides the simple and intuitive design from desktop, on any mobile device. Designed to be light, smooth, and effortless no matter where you are, or what device you use.

One of the more common causes of HCW failures is the Federation Trust step for the Exchange on-premises organizations in Full hybrid configurations (Classic or Modern topologies). Federation trust is a mandatory step in the on-premises Exchange organizations when configuring Full hybrid deployments, as this allows us to create organization relationships (for features like hybrid free/busy or OWA/EAS redirection) and sharing policies (1:1 hybrid calendar sharing). In Exchange Online multi-tenant organizations, federation trust is already in place. This post details the more common errors and provides the recommended resolutions.

How do you enable a line of business with  4000+ employees, across multiple geographic locations, to attend a mandatory in-person training event closest to their location, with a limit of 150 attendees per session and a target completion of 12 weeks?  Microsoft BAG (Business Applications Group) Operations team used Power Apps Portals from the Microsoft Power Platform to quickly and painlessly enable employees to register, manage, and complete the mandatory training. The format and conversational nature of this training meant it could only be effectively delivered to subsets of employees at a time. The short timeline between kickoff and target completion (12 weeks) led to an immediate requirement to offer a way for users to see the list of session offerings and be able to register for a session that fit their schedule as well as their location. The end-to-end solution took 4-5 days to implement, test and deploy. We initially launched the portal solution with 25 sessions opening registration to 3000+ employees based in Redmond/Bellevue Washington locations. Within a week, after resounding interest from other teams to use the training registration portal solution, we were able to expand the solution to onboard 8 additional teams, and have managed registrations for 450+ events, including virtual sessions reaching out to an audience of approximately 20,000+ users across various geographic locations.

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