Office 365 Weekly Digest | 2020-06

Welcome to the February 2 – 8, 2020 edition of the Office 365 Weekly Digest.

There were fourteen additions to the Office 365 Roadmap last week, including updates for Teams, OneDrive, Microsoft 365 Admin, Outlook (Android, iOS and web), and SharePoint.

Quite a few new events have been added, including a “Teams Live Events End-to-End” webcast at 9am Pacific on Thursday, February 27th, and a Microsoft IT Showcase IT Expert Roundtable “Modern meetings with Teams and Teams Rooms” on Wednesday, March 11th at 10am Pacific. The customer immersion experience sessions have also returned with several events for March 2020. This week’s spotlight event is also new – “Modernizing our SharePoint experiences, which is a Microsoft IT Expert Roundtable at 10am Pacific on Thursday, February 13th.

Blog posts from last week include the details on upcoming changes to Office.com and the Office 365 app launcher, an updated settings experience in the Microsoft 365 admin center, a look at what was released for OneDrive in January 2020, and new capabilities to manage eDiscovery in Microsoft 365. And, a big announcement introducing Conditional Access for the Office 365 Suite!”

Noteworthy item highlights include the January 2020 updates for the Microsoft 365 compliance center, an update for the Office 365 Network Onboarding Tool POC, information on SharePoint “Next steps”, and upcoming enhancements to Yammer.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

DescriptionFeature IDEstimated ReleaseDetails
Microsoft Teams – Private Channels in Office 365 government tenants60719February CY2020Added: 03 February 2020
Status: In development
App / Service: Teams
Limit which team members can see the conversation and content within a particular channel. You can right-size channel participation and exposure without having to create discrete teams to limit visibility.
Power BI-in-Teams interactive cards60859March CY2020Added: 03 February 2020
Status: In development
App / Service: Teams, Power BI
Users will be able to create an interactive card in Teams by pasting the link to a particular Power BI report. This experience will help users quickly find and take actions on their data.
Updated Feature: Microsoft 365 usage reports will add access for more administrator roles60861March CY2020Added: 05 February 2020
Status: In development
App / Service: Microsoft 365
Microsoft 365 usage reports will add access for the following administrator roles: – Teams Service Administrator – Teams Communications Administrator After it, the following user roles can have the access to Microsoft 365 usage report via Microsoft 365 admin center, Power BI Microsoft 365 usage analytics, and Microsoft Graph API: – Global Administrator – Exchange Administrator – SharePoint Administrator – Skype for Business Administrator – Teams Service Administrator – Teams Communications Administrator – Global Reader – Reports Reader
Outlook on the web – new experience availability in Gallatin60937March CY2020Added: 05 February 2020
Status: In development
App / Service: Outlook – Web
We recently launched the new Outlook on the web experience for world-wide customers. This release is for customers Gallatin.
Microsoft Teams – Channel Cross Posting (Editing)60946March CY2020Added: 05 February 2020
Status: In development
App / Service: Teams
Channel cross posting now supports editing a message after it has been posted. Additionally, you can add or remove channels to reach a wider audience or have a focused conversation.
Outlook for Android: inking on photos54808March CY2020Added: 05 February 2020
Status: In development
App / Service: Outlook – Android
With the integrated Office Lens technology in Outlook, simply take a photo when composing an email and use the inking palette to add your personal touch.
Outlook for Android: Company Add-in for 3rd party online meetings52558March CY2020Added: 05 February 2020
Status: In development
App / Service: Outlook – Android
Companies will be able to apply a 3rd party add-in from Zoom, WebEx, GoToMeetings and Blue Jeans and choose that provider as their preferred online meeting provider.
Update to email notifications for shared content53036Q1 CY2020Added: 05 February 2020
Status: Rolling out
App / Service: OneDrive
Standardizing the email template to reflect consistency across products along with adding file previewer thumbnails and activity details.
New organization switcher in the Microsoft 365 admin center60975February CY2020Added: 06 February 2020
Status: Rolling out
App / Service: Microsoft 365 Admin
Today, we are announcing a new feature in the Microsoft 365 admin center called the Organization Switcher, the first of many changes coming for admins who manage multiple organizations. The Organization Switcher allows you to seamlessly switch between organizations that you manage. Today’s release supports admins that are the partner of record (Associated Partner) for a Microsoft 365 organization.
Outlook for iOS: Report spam or phishing58133Q3 CY2020Added: 06 February 2020
Status: In development
App / Service: Outlook – iOS
Report a suspicious email as spam or phishing from within the app.
Outlook for Android: Play My Emails58736Q3 CY2020Added: 06 February 2020
Status: In development
App / Service: Outlook – Android
Play My Emails on the go to get time back in your day with a voice forward, intelligent experience for reading new email in your focused inbox when you’re on the move or when your hands are busy doing other things. The optional touch interface is designed to allow you to easily take action on important new emails and offers the option to respond with your voice. Available to eligible accounts in the United States.
New Microsoft 365 admin center experience available in ITAR cloud61004February CY2020Added: 07 February 2020
Status: In development
App / Service: Microsoft 365 Admin
The new Microsoft 365 admin center experience is rolling out soon to GCC High and GCC DoD clouds. The new Microsoft 365 admin center is built for IT teams as a simplified way to manage your Microsoft 365 and Office 365 services. The admin center provides a tailored experience based on the unique needs of your role or organization, improves efficiency for everyday tasks, and provides actionable insights that help you make data-driven decisions to deliver a better experience for your users.
Add Roadmap reports to the Power BI template60566February CY2020Added: 08 February 2020
Status: In development
App / Service: Project
You can enable Roadmap reports in the Power BI Template (https://github.com/OfficeDev/Project-Power-BI-Templates) for Project reporting and dashboards.
SharePoint: lists from Excel61013March CY2020Added: 08 February 2020
Status: In development
App / Service: SharePoint
Easily bring in data for your SharePoint list starting by importing an Excel spreadsheet. You choose the columns and structure, and then click import. SharePoint then creates a new list with all the data and structure from Excel.

UPCOMING EVENTS

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs. You can access the recorded version of this session on-demand at Run Effective Meetings with Microsoft Teams – On Demand.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

When: Thursday, February 13, 2020 at 10:00am PT | In this webinar, experts from both the product group, and the IT side of Microsoft will share candid insights and best practices around modernizing employee experiences including Enterprise Search, Microsoft’s home site (MSW), and the latest on how we manage our authoritative portals. Our experts will also take your questions about our strategy for delivering targeted communications and enabling employees to find the content they need.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Wednesday, February 26, 2020 at 10:00am PT | For today’s mobile workforce, providing users with access to the content they need at any time, from any place, and on any device is important. During this webinar, experts from the Microsoft Core Services Engineering and Operations (CSEO) team answers audience questions about our strategy for file management across mobile web, sync and sharing using OneDrive, SharePoint and Microsoft Teams.

When: Thursday, February 27, 2020 at 9:00am PT | Microsoft Teams Live Events provides the ideal platform for delivering large scale corporate communications, executive announcements, training, and more. Best of all, it’s included as a part of each organization’s Office 365 subscription. Join Microsoft’s Pete Anello, Sam Brown, and Michael Gannotti as they go through all aspects of Microsoft Teams Live Events. The webcast will be on Thursday, February 27th at 12 noon eastern. Grab the meeting invite and let us take you step-by-step through the process and get your Microsoft Teams Live Events questions answered!

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

When: Wednesday, March 11, 2020 at 10:00am PT | At Microsoft, modern meetings give employees the right tools to share ideas and make decisions across locations, environments, and devices. In this webinar you will learn about our modern meeting strategy and how Microsoft Core Services Engineering and Operations (CSEO) deploys, manages, monitors, and supports services for the collaboration application Microsoft Teams and the smart meeting-room solution Microsoft Teams Rooms.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

Office.com is the URL for an experience that we’ve been building for a couple of years. We designed it to be your work hub experience and help you quickly get to the apps, tools, documents, and content you use on a daily basis. We’ve also brought intelligence into the experience that customizes the experience based on your activities. Office.com includes the Office 365 app launcher, which opens when you click the app launcher icon. The app launcher, which in addition to Office.com is also available across the suite, is a menu of your Office 365 apps and services that makes opening and switching between apps easy. We’re rolling out some changes to the way pinned applications work on Office.com and in the app launcher…

The Microsoft 365 admin center—admin.microsoft.com—is the hub of the Microsoft 365 ecosystem. As part of our ongoing efforts to improve your Microsoft 365 admin experience, we’ve enhanced the Settings experience. Settings is used to configure your organization’s profile and services and security and privacy for Microsoft 365. In previous versions of the Microsoft 365 admin center, these categories were separate pages under Settings. Many customers told us that it was hard to find specific settings in the Microsoft 365 admin center. To address these challenges, we released an updated experience that lets you manage settings for your organization across these categories in a single page, with each of the above category now a tab on the page.

Happy new year! Welcome to the first roadmap round up of 2020. We celebrated some top moments at Ignite’19 in November and are proud to be rolling out some of those exciting announcements. Here is the latest and greatest that landed in production in the month of January 2020 – (1) Support for migrating OneNote via KFM, (2) Conditional access for macOS, (3) Single sign on for macOS, (4) Reply to an Office comment from Outlook using actionable messages, (5) Update to email notifications for shared content, and (6) Default to People with Existing Access on a per-site basis.

Traditionally, eDiscovery data sources were primarily limited to email and cloud storage. However, modern organizations require eDiscovery to extend to chat-based communication and collaboration tools. This creates new challenges such as identifying people of interest (custodians) and relevant content. With the exponential growth of data, there is also a pressing need for broader visibility into ever-increasing data for review. We are pleased to share several new capabilities in Microsoft 365 to help you manage eDiscovery for Microsoft Teams and Yammer with expanded visibility into case content.

We’re super excited to announce the public preview of Conditional Access for the Office 365 suite. For organizations setting policy on Office 365—such as requiring users to perform Multi-Factor Authentication (MFA) or have managed devices—of Conditional Access for the Office 365 suite makes the configuration a whole lot easier. Conditional Access can be used to protect all Azure AD connected apps, including thousands of pre-integrated SaaS apps, apps your organization has developed, as well as hybrid apps accessed through the Azure Application Proxy. However, because of the close relationship between Office services it makes sense to help you target Office 365 as a single app with Azure AD Conditional Access policies. Many of you have asked for this capability, and we worked with several customers to make sure we got the feature right. Conditional Access for the Office 365 suite gives admins the option to assign policy across Office 365 with one click.  It provides consistent coverage and improves the user experience by setting a consistent policy across Office 365 apps. Assigning different policies to different services can result in unexpected interrupts as users access data that requires service to service interaction. To learn more about this topic, see our Conditional Access service dependencies documentation. You can also enforce policy to apps that aren’t available in the Conditional Access app list, like the Office.com portal. We’ll add new Office apps as they’re released, and your policies will be automatically applied.


NOTEWORTHY

Updated: 09 February 2020 | The wait is over. We’re pleased to announce that the Microsoft 365 compliance center is available to all customers with Microsoft 365, Office 365, Enterprise Mobility + Security (EMS), and Windows 10 Enterprise plans. Any data or policies you were managing in the Office 365 Security & Compliance Center are available in the compliance center, so no need to jump back and forth. Bookmark and head over now to https://compliance.microsoft.com to tour your one-stop-shop for managing compliance across your org…or read this article to dig in a bit more. We also released new and updated solutions this month. Here’s a quick glance at the highlights: (1) Insider risk management (preview), (2) Communication compliance, (3) Data connectors, and (4) New assessment templates for Compliance Score (preview).

Earlier this week we published an update to this tool at https://connectivity.office.com. We are actively developing this tool in support of your networking evaluation. Please continue to test out the proof of concept and provide feedback. Our teams next planned release is the private preview in the Microsoft 365 Admin Center which you can read about here: http://aka.ms/netignite. If you have used the tool before, I’d recommend using SHIFT-F5 with the new release the first time you are back. There are several changes, but the most important is compatibility with Edge Chromium.

SharePoint in Microsoft 365 is continuously evolving and improving, especially in areas where Microsoft can refine the first-run experience and guide people to the best use and adoption of the technology that supports their day to day. We are expanding the in-product help that appears at the top-right of your SharePoint team sites – to make people’s first SharePoint experiences with sites that much easier and actionable. This is especially true for those who help manage sites and train people at scale within your organization. The question is, how do you get the most out of SharePoint and other integrated apps today? How do you ensure a great first-run experience for your people? What is the next step?

The Intranet is the face of your company internally. More importantly it’s where employees go to connect with the organization and their colleagues, and to get their work done. Everyone has an opinion and multiple stakeholder groups need to be involved. Simply stated, the intelligent intranet is the foundation of your digital workplace and it’s really important to get it right. Technology innovation has made it easier than ever to deliver a personalized, intelligent and engaging Intranet. At Microsoft we have been delivering a lot of Intranet related innovation in SharePoint and across Microsoft 365 over the last couple of years. SharePoint communication sites, home sites, hub sites, Microsoft Search, new web parts and many other new capabilities just recently announced, make it easier and faster than ever to build your intelligent intranet. It seems more and more that the biggest challenge in delivering an intranet that has real adoption, engagement and impact, is getting buy-in and alignment across the various stakeholders. And, don’t forget you have to make sure you are delighting and helping employees cut through the noise, while showing your leadership the impact of your work. Wow, that sounds exhausting just typing the words. Don’t worry we’ve got you covered. We’ve identified some best practices and approaches to gain stakeholder alignment, delight end users, and show the value of your intelligent intranet project. From getting stakeholder buy-in, identifying and prioritizing scenarios, designing your intranet related scenarios, to driving adoption; we have the guidance, resources, and events to help you through this process.

The All Company feed is a great place in Yammer to conduct organization-wide discussions with all of your employees and one of the first locations users land in, leading many customers sharing feedback on how it can be improved. Coming soon, we’ll be introducing a number of changes and enhancements to the All Company to make it more valuable, reduce clutter and noise, and drive effective communication and engagement. We’re also announcing that you’ll be able to customize the “All Company” community name. Together with custom avatars, this means you’ll soon be able to bring your organization’s branding and culture into your All Company feed in the current Yammer experience and in the upcoming new Yammer interface coming later this year.

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