Office 365 Weekly Digest | 2020-07

Welcome to the February 9 – 15, 2020 edition of the Office 365 Weekly Digest.

Fifteen features were added to the Office 365 Roadmap last week, including updates for Office 365 Admin, Outlook (web), Teams, and SharePoint.

The Azure Active Directory webinars will make their long-awaited return next month (March 2020) with sessions on Thursday, March 5th and Thursday, March 12th, and more to follow. There are also several new sessions for existing events. The spotlight event of the week is “Run Effective Meetings with Microsoft Teams” with a session on Tuesday, February 18th at 12pm Pacific, and a session on Wednesday, February 19th at 10am Pacific.

Highlights from last week’s blogs include information on recent enhancements to Microsoft Secure Score, an important update to Microsoft Search in Bing through Office 365 ProPlus, the new organization switcher feature in the Microsoft 365 admin center, and the launch of the new Yammer.

Wrapping up the post are noteworthy items such as a Microsoft IT Showcase on how Microsoft employees collaborate on Teams and Yammer, the latest offerings from FastTrack in February 2020, a Teams Academy video on Dynamic Emergency Calling, and the availability of the Microsoft Fluid Preview to all enterprise customers.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

DescriptionFeature IDEstimated ReleaseDetails
SharePoint – edit metadata from within the Document Library and List View web parts61030February CY2020Added: 11 February 2020
Status: In development
App / Service: SharePoint
Now you will be able to edit the metadata properties on items displayed in a library or a list from within the corresponding web parts: the Document Library and List View web parts. This means you don’t need to go to the list or library itself, rather you can work right there from the web part(s) in the context of the SharePoint page where the web part was added.
Enhanced Power BI tab for Teams61047February CY2020Added: 11 February 2020
Status: In development
App / Service: Teams
With the new Power BI tab, users can add reports from the new workspace experience, apps. The tab also now supports paginated reports.
New Capabilities in Shifts app61026March CY2020Added: 11 February 2020
Status: In development
App / Service: Teams
Schedule filtering – End users will see new filtering capabilities in the Shifts app on web and desktop, enabling them to filter by team members or schedule groups to efficiently manage their schedule. ‘Your shifts’ view – ‘Your shifts’ is a new view that will enable end users to quickly access their shift information without the need to scroll through their entire schedule. Schedule withdraw – Team owners will have the ability to withdraw a shared schedule to make any necessary changes.
Power Apps can read context from Microsoft Teams61064February CY2020Added: 12 February 2020
Status: In development
App / Service: Teams
Custom apps built using Microsoft Power Apps can now read context from the Microsoft Teams channels that they are added to. App makers can now build or update their apps to enable custom dynamic experiences based on the channel in which the app has been added.
Interactive Yammer Emails in Outlook on the Web61055March CY2020Added: 12 February 2020
Status: Rolling out
App / Service: Yammer
Participate in Yammer conversations without leaving your Outlook on the Web inbox. Now, the Yammer email notifications render an interactive Yammer thread, so you can get the full context of the discussion and take action such as liking, replying or voting on polls right from Outlook Web App.
Communication Compliance now includes Yammer monitoring61066Q3 CY2020Added: 12 February 2020
Status: In development
App / Service: Office 365 Admin
You can now detect inappropriate conduct in Yammer conversations. Communication Compliance support multiple company channels, including Microsoft Teams messages, Exchange email, Skype for Business Online, and third parties such as Instant Bloomberg.
Communication Compliance now detects repeat code of conduct violations over time61067Q3 CY2020Added: 12 February 2020
Status: In development
App / Service: Office 365 Admin
Communication Compliance will now surface during the investigation flow repeated violations over time such as bullying to help you prioritize remediation actions.
Communication Compliance now supports more granular permissions61068Q3 CY2020Added: 12 February 2020
Status: In development
App / Service: Office 365 Admin
We are introducing new Communication Compliance roles to help you better manage roles & responsibilities across the different solution stakeholders (IT, legal, compliance, etc.).
Introducing Safe Documents56993February CY2020Added: 13 February 2020
Status: Rolling out
App / Service: Office 365
Safe Documents is now available in public preview, rolled out by Feb 28th. Instead of prompting users to exit Protected View, Safe Documents automatically checks untrusted Office Word, Excel, and PowerPoint files against Office ATP and Windows Defender Antivirus before allowing the files to open. This feature brings the power of the Intelligent Security Graph to the desktop, enabling users to focus on their work rather than balancing security against productivity.
Outlook on the Web – GA of new experience in mobile browsers for special instances61092March CY2020Added: 13 February 2020
Status: In development
App / Service: Outlook – Web
We are releasing the new Outlook on the web experience to mobile browsers. Similar to the new Outlook on the web on PC, users accessing Outlook in mobile browsers will see a new experience.
New default background image for Microsoft 365 and Azure AD login61054March CY2020Added: 13 February 2020
Status: Rolling out
App / Service: Microsoft 365
We are updating the default background image for the Microsoft 365 and Azure AD login screens. The new image is 1% the size of the previous default image which will reduce bandwidth requirements and improve perceived page load times. This change will not affect users if you have configured a custom background image in Company Branding for your tenant; users will continue to see your custom image.
Microsoft 365 Apps management and deployment60203March CY2020Added: 13 February 2020
Status: In development
App / Service: Microsoft 365
IT admins can discover, purchase, acquire, manage and deploy Microsoft 365 Apps from partners including web apps and add-ins all from one single location of the Microsoft 365 admin center.
Microsoft Teams – Messaging Extensions57022March CY2020Added: 13 February 2020
Status: In development
App / Service: Teams
We have a new set of messaging extensions coming to Teams. Three new types of messaging extensions – Checklists, Polls, and Surveys – will help you and your team to digitize and streamline daily business processes and get instant feedback to shared items or questions. You will be able to easily access these by clicking on “…” at the bottom of the compose box in a chat or channel.
New Communication Compliance reports61089Q3 CY2020Added: 13 February 2020
Status: In development
App / Service: Office 365 Admin
We are introducing new Communication Compliance reports such as review activity to help you track matches and actions taken by reviewers over time.
Updates to sharing page in Admin center61116February CY2020Added: 14 February 2020
Status: In development
App / Service: SharePoint
We are bringing the admin sharing settings from the classic sharing page to the modern sharing page. This will make it easier to set up and configure external sharing for OneDrive and SharePoint. Key settings include the ability to configure who is allowed to share externally as well as the default link permissions for your organization.

UPCOMING EVENTS

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs. You can access the recorded version of this session on-demand at Run Effective Meetings with Microsoft Teams – On Demand.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday. Access the consolidated on-demand version of Tips and Tricks here: https://aka.ms/teamstipsandtricksondemand.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Wednesday, February 26, 2020 at 10:00am PT | For today’s mobile workforce, providing users with access to the content they need at any time, from any place, and on any device is important. During this webinar, experts from the Microsoft Core Services Engineering and Operations (CSEO) team answers audience questions about our strategy for file management across mobile web, sync and sharing using OneDrive, SharePoint and Microsoft Teams.

When: Thursday, February 27, 2020 at 9:00am PT | Microsoft Teams Live Events provides the ideal platform for delivering large scale corporate communications, executive announcements, training, and more. Best of all, it’s included as a part of each organization’s Office 365 subscription. Join Microsoft’s Pete Anello, Sam Brown, and Michael Gannotti as they go through all aspects of Microsoft Teams Live Events. The webcast will be on Thursday, February 27th at 12 noon eastern. Grab the meeting invite and let us take you step-by-step through the process and get your Microsoft Teams Live Events questions answered!

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Please join us for the Azure AD Webinar Series. Our engineering team is hosting these (free) sessions on deploying and configuring Azure Active Directory.  In this webinar, you will learn about options to minimize the use of passwords today and how to work toward a passwordless future.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

When: Wednesday, March 11, 2020 at 10:00am PT | At Microsoft, modern meetings give employees the right tools to share ideas and make decisions across locations, environments, and devices. In this webinar you will learn about our modern meeting strategy and how Microsoft Core Services Engineering and Operations (CSEO) deploys, manages, monitors, and supports services for the collaboration application Microsoft Teams and the smart meeting-room solution Microsoft Teams Rooms.

Please join us for the Azure AD Webinar Series. Our engineering team is hosting these (free) sessions on deploying and configuring Azure Active Directory.  In this webinar, you will learn about how to collaborate with your partners in a secure manner.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

At Ignite 2019 the Microsoft Secure Score team launched its new public preview which represents the most substantial release since its inception in 2017. The preview was based on the over two years of learning and a team that we’ve grown nearly two-fold so we can accelerate the innovation we deliver moving forward. The preview is well under way and includes many new refinements. This blog will detail all of the top preview improvements and changes since its release. While the overall mission of Microsoft Secure Score remains unchanged our focus has. In our first iterations we focused on how we surfaced the score itself and the experiences of navigating through a large set of recommendations. With this release and those to come we’re shifting Microsoft Secure Score from simply being a of threat prioritized recommendations to one that we hope will become the killer productivity app for security administrators. | Related: Announcing ServiceNow, Microsoft Teams and Planner integration with Microsoft Secure Score

On January 22, 2020 we announced in advance that the Microsoft Search in Bing browser extension would be made available through Office 365 ProPlus on Windows devices starting at the end of February. Since then, we’ve heard from many customers who are excited about the value Microsoft Search provides through Bing and the simplicity of deploying that value through Office 365 ProPlus. With Microsoft Search integrated, Bing becomes a single search engine for users to find what they need – both from inside their organization and the public web. But we’ve also heard concerns about the way we were planning to roll this value out. Most importantly, we heard that customers don’t want Office 365 ProPlus to change search defaults without an opt-in, and they need a way to govern these changes on unmanaged devices. Based on your feedback, we are making a few changes to our plan: (1) The Microsoft Search in Bing browser extension will not be automatically deployed with Office 365 ProPlus, (2) Through a new toggle in Microsoft 365 admin center, administrators will be able to opt in to deploy the browser extension to their organization through Office 365 ProPlus, (3) In the near term, Office 365 ProPlus will only deploy the browser extension to AD-joined devices, even within organizations that have opted in, and (4) In the future we will add specific settings to govern the deployment of the extension to unmanaged devices. We will continue to provide end users who receive the extension with control over their search engine preference. Due to these changes, the Microsoft Search in Bing extension will not ship with Version 2002 of Office 365 ProPlus.

We’ve received a lot of feedback from partners and customers about the challenges of managing multiple Microsoft cloud orgs. Partners manage anywhere from two to hundreds of orgs, and many enterprises use multiple orgs for compliance or logistical reasons. In these scenarios, switching between multiple orgs is done several times a day every day. In response to this feedback, we started looking at ways to improve the management experience for admins that manage multiple orgs. We are announcing a new feature in the Microsoft 365 admin center called the organization switcher, the first of many changes coming for admins who manage multiple organizations. The organization switcher allows you to seamlessly switch between organizations that you manage. This release supports admins that are the partner of record (Associated Partner) for a Microsoft cloud org. We’re also in the process of adding support for admins that are invited to manage an org through Azure B2B. Support for other scenarios are also coming soon, including support for enterprise scenarios, test environments (e.g., pre-production and production orgs), and mergers and acquisitions scenarios.

Among the most common and powerful attack vectors we have seen are those that exploit the daily tradeoff users make between security and productivity. Often, this can be as simple as a document hiding an exploit or a malicious link. We‘re announcing two new Microsoft 365 capabilities that will help organizations stay both secure and productive at the same time. The power of these capabilities comes from the seamless integration between Windows 10, Office 365 ProPlus, and Microsoft Defender Advanced Threat Protection (ATP). We previously gave a “sneak peak” at Ignite and are excited to share publicly now. Safe Documents is now available in public preview, rolling out over the next few days. Application Guard integration with Office 365 ProPlus is significantly expanding its private preview. Both Safe Documents and Application Guard will be available to customers with Microsoft 365 E5 and E5 Security.

We are thrilled to announce the new Yammer – a completely modern interface that delivers an engaging and easy-to-use experience for the web and mobile. Building on a decade of customer success and feedback, we’ve rebuilt Yammer with dozens of new capabilities that power leadership engagement, company-wide communication, communities, and knowledge sharing in Microsoft 365. We also announced new integrations for Microsoft Teams, Outlook, and SharePoint and enhanced security and compliance.

Related:


NOTEWORTHY

Format: Video (74 mins) | Please review this Teams Academy video to learn about dynamic emergency calling in Teams Phone System. We’ll cover emergency calling concepts, as well as configuration with both Calling Plans and Direct Routing.

The question comes frequently from customers: When do Microsoft employees use Microsoft Teams and when do they use Yammer? The company’s 151,000 employees use Teams as their primary client for calling, holding meetings, chatting, and collaborating with colleagues, says Frank Delia, a senior program manager in Microsoft Core Services Engineering and Operations (CSEO). Think of it as the place for your day-to-day tasks and responsibilities. “It’s the single screen where employees can have a conversation right alongside their work in real time, whether coauthoring a document, attending a meeting, or collaborating on projects across apps and services,” Delia says. Yammer, on the other hand, powers communities that connect people across teams and organizations across Microsoft.

Microsoft is fully committed to helping you realize the value of Microsoft 365 security solutions by deploying them more quickly to address your business needs. In addition to the support we already offer to help you secure identities, Microsoft FastTrack now provides remote deployment guidance worldwide to help you secure your email and endpoints with Microsoft Defender ATP and Office 365 ATP. The FastTrack team provides remote guidance, engaging directly with customers or partners. This is an ongoing benefit throughout the life of your eligible subscription, delivered by Microsoft and approved partners. FastTrack also now provides deployment guidance for the new Microsoft Edge for customers with 150 or more licenses of Windows 10 Enterprise.  If your site works in Internet Explorer 11, Google Chrome, or the current version of Microsoft Edge, then it works in the new version of Microsoft Edge. And if it doesn’t work, we’ll help you fix it at no additional cost through the App Assure program.

The future of work is here, and it’s more collaborative than ever before. With everyone becoming more globally connected, collaboration has become paramount today. While it’s not always possible to collaborate in person, working together to share ideas and information can help us improve efficiency in our work. You’ve asked for shared editing in Visio, so today, we are excited to present the first look at one of the most productivity-enhancing features in Visio for the web: Real-time co-authoring. With the introduction of co-authoring, you and your collaborators with a Visio Plan 1 or Visio Plan 2 subscription can now co-create and edit diagrams simultaneously using Visio for the web. See your co-authors’ edits as they happen and stay updated as the ideas evolve on canvas. Additionally, a simple presence indicator allows you to see where other co-authors are working in the canvas, helps you to avoid conflicts while editing. You can also add or reply to comments in a co-authoring session in real time. Don’t have a Visio subscription? You can still view and reply to comments or add a shape/page level comment.

We’ve taken the next step of the Microsoft Fluid Framework journey and the public preview is now available for all Office 365 enterprise customers worldwide. Check out our announcement at Ignite to get a glimpse of the value that Microsoft’s Fluid Framework will bring to your teams. Fluid Framework will soon integrate seamlessly across applications, allowing for instantaneous co-authoring and simplified workflows. And like the demos you have already seen, it will allow for live and connected tables, charts, and any other elements across all the apps you are using. At Microsoft we are also trying out this new experience. We have been using it to take notes, organize our thoughts and @mention people to work together on tables, dates, details, and more. It helps our work groups stay on the same page and collaborate with lightning pace. Over time, we will continue to light up experiences across Microsoft 365 including Teams, OneNote, SharePoint, Outlook, and documents in Office.

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