Office 365 Weekly Digest | 2020-08

Welcome to the February 16 – 22, 2020 edition of the Office 365 Weekly Digest.

There were fourteen additions to the Office 365 Roadmap last week, including features and updates for Office 365 Admin, Outlook (Android, iOS, Mac), Teams, and SharePoint.

In addition to more new sessions for existing event series, there are brand new Security & Compliance webinars on March 5th and March 10th. This week’s spotlight event is the Microsoft IT Showcase IT Expert Roundtable, “Transforming how employees collaborate on files” on Wednesday, February 26th at 10am Pacific.

Blog posts in last week’s round up include details on the top 10 things to know about upgrading from Skype for Business to Teams, general availability of the new Office app, and a new assistance program for Microsoft 365 Live Events. There were also several security-focused announcements such as general availability for Insider Risk Management and Communication Compliance.

Noteworthy item highlights include new German datacenter regions, updates for Planner, general availability of Office “What’s New” management, and customizable recipient limits in Office 365.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

DescriptionFeature IDEstimated ReleaseDetails
Outlook for Android: Deleted folders in Search results58990March CY2020Added: 17 February 2020
Status: In development
App / Service: Outlook – Android
Items in Deleted folders are included in keyword Search results.
Outlook for iOS: Top tasks from To Do in Search landing page58137Q3 CY2020Added: 17 February 2020
Status: In development
App / Service: Outlook – iOS
A new list in Search shows your outstanding tasks from the To Do app.
Outlook for Android: Work and personal contact separation56759Q3 CY2020Added: 17 February 2020
Status: In development
App / Service: Outlook – Android
When creating a new email and new calendar event in either your work/school or personal account, contact suggestions will be separated through a new user experience to ensure the correct contact is selected based on user intent.
Outlook for iOS: Optional attendees61099March CY2020Added: 19 February 2020
Status: In development
App / Service: Outlook – iOS
Add people to your events as optional attendees.
Announcing the general availability of Insider Risk Management61115February CY2020Added: 20 February 2020
Status: Rolling out
App / Service: Office 365 Admin
Announcing the general availability of Insider Risk Management.
Mover migration – worldwide availability61190February CY2020Added: 20 February 2020
Status: In development
App / Service: Office 365
We’re pleased to announce Mover is now available to Microsoft 365 customers worldwide. Since Microsoft announced the acquisition of Mover, our migration specialists have been working hard to bring the migration service, including admin-led and self-service offerings, to more customers as demand to move content to the cloud continues to grow. Mover supports migration from over a dozen cloud service providers – including Box, Dropbox, Egnyte, and Google Drive – into OneDrive and SharePoint, enabling seamless file collaboration across Microsoft 365 apps and services, including the Office apps and Microsoft Teams. Mover helps make it easier than ever for customers to migrate files to Microsoft 365 – for free.
SharePoint: Easy page and news publishing experience from site pages library61191February CY2020Added: 20 February 2020
Status: Rolling out
App / Service: SharePoint
We are adding the ability to easily publish and republish a page or news post from the site pages library in a site via the command bar or the file card experience.
Microsoft Teams – Batch policy assignment and group policy assignment61185March CY2020Added: 20 February 2020
Status: In development
App / Service: Teams
Streamline the process of assigning policies to multiple users. The Microsoft Teams PowerShell module now supports the ability to assign a policy to a batch of users or to a group, such as a security group or an organizational unit.
Active time spent reports on SharePoint site usage57159March CY2020Added: 20 February 2020
Status: In development
App / Service: SharePoint
You can now get reports with aggregated data on the amount of time that users are spending on your intranet sites.
Quick Poll Pre-install to Outlook61203March CY2020Added: 21 February 2020
Status: In development
App / Service: Outlook – Mac
For Outlook for Mac and OWA and Win32 – users will start to see the new entry point of quick poll
Insider Risk Management: Policy template customization61222Q3 CY2020Added: 21 February 2020
Status: In development
App / Service: Office 365 Admin
Ability to fine tune policies to meet organizational risk management needs
Insider Risk Management: Microsoft Teams integration61223Q3 CY2020Added: 21 February 2020
Status: In development
App / Service: Office 365 Admin
Allow for richer collaboration across an organization and identify risks
Insider Risk Management: Enhanced policy templates61224Q3 CY2020Added: 21 February 2020
Status: In development
App / Service: Office 365 Admin
Identify additional risk areas such as security violations
Insider Risk Management: Integration with Communication Compliance61225Q3 CY2020Added: 21 February 2020
Status: In development
App / Service: Office 365 Admin
Ability to leverage Communication Compliance capabilities to identify additional risk areas

UPCOMING EVENTS

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams. You can access the recorded version of this session on-demand here.

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand.

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs. You can access the recorded version of this session on-demand here.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday. You can access the recorded version of this session on-demand here.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

When: Wednesday, February 26, 2020 at 10:00am PT | For today’s mobile workforce, providing users with access to the content they need at any time, from any place, and on any device is important. During this webinar, experts from the Microsoft Core Services Engineering and Operations (CSEO) team answers audience questions about our strategy for file management across mobile web, sync and sharing using OneDrive, SharePoint and Microsoft Teams.

When: Thursday, February 27, 2020 at 9:00am PT | Microsoft Teams Live Events provides the ideal platform for delivering large scale corporate communications, executive announcements, training, and more. Best of all, it’s included as a part of each organization’s Office 365 subscription. Join Microsoft’s Pete Anello, Sam Brown, and Michael Gannotti as they go through all aspects of Microsoft Teams Live Events. The webcast will be on Thursday, February 27th at 12 noon eastern. Grab the meeting invite and let us take you step-by-step through the process and get your Microsoft Teams Live Events questions answered!

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Please join us for the Azure AD Webinar Series. Our engineering team is hosting these (free) sessions on deploying and configuring Azure Active Directory.  In this webinar, you will learn about options to minimize the use of passwords today and how to work toward a passwordless future.

When: Thursday, March 5, 2020 at 9:00am PT | Join the Yammer product team as we dive deeper into the new Yammer – a completely redesigned UI packed with new features and integrations. This webinar will focus on the new interface and showcase upcoming integrations with Microsoft 365, including using Live Events and a deep dive on the recently available Native Mode and eDiscovery capabilities. Attendees will also have the opportunity for Q&A with the Yammer engineering + marketing team to help prepare for the arrival of the new Yammer. Be sure to add the event to your calendar and join the webinar here.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

Please join us for this Microsoft Information Protection webinar that will review how to use sensitivity labels with Microsoft Teams, Office 365 Groups, and SharePoint Online sites. Note: The link below is for the calendar invite, which includes the attendee link.

Please join us for this compliance webinar which will cover the new Insider Risk Management and Communications Compliance features. Note: The link below is for the calendar invite, which includes the attendee link.

When: Wednesday, March 11, 2020 at 10:00am PT | At Microsoft, modern meetings give employees the right tools to share ideas and make decisions across locations, environments, and devices. In this webinar you will learn about our modern meeting strategy and how Microsoft Core Services Engineering and Operations (CSEO) deploys, manages, monitors, and supports services for the collaboration application Microsoft Teams and the smart meeting-room solution Microsoft Teams Rooms.

Please join us for the Azure AD Webinar Series. Our engineering team is hosting these (free) sessions on deploying and configuring Azure Active Directory.  In this webinar, you will learn about how to collaborate with your partners in a secure manner.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

While it might be tempting to wait for a deadline, there’s less and less reason to postpone the upgrade to Teams. Microsoft Teams brings capabilities that your users already enjoy with Skype, like messaging, calling, managing contacts, or hosting online meetings, but it goes beyond to deliver all of this in a single hub for teamwork that can connect to your favorite apps and enhance productivity. Of course, some of the biggest differences between Skype and Teams are under the covers. Teams is built on a modern platform for audio and video and uses the latest cloud infrastructure on Azure for optimized global coverage, which brings several performance and networking benefits. Also, because Teams is cloud-native, it benefits from ongoing innovation such as whiteboard sharing, background blur and in-line translation, which allow for a more inclusive collaboration experience. Best of all for you in IT, we give you a comprehensive admin experience for day to management, security and compliance. Another good reason to start your upgrade to Teams now is that whether you are coming from Skype for Business Online or Skype for Business Server on-premises, with or without Enterprise voice, we have a number of robust options to help in your journey to Teams. If you follow our guidance as you make the transition, you trust that no user will miss a chat message and meetings will always be accessible either from Skype or Teams. Here are some pointers on the top things to get started….

A few months ago, we introduced a new mobile app called Office—a whole new experience designed to be your go-to app for getting work done on a mobile device. It combines Word, Excel, and PowerPoint into a single app and introduces new capabilities that enable you to create content and accomplish tasks in uniquely mobile ways to help you achieve more. We’re proud to announce the Office app is out of public preview and now generally available worldwide for anyone on Android and iOS phones. We have made several enhancements since the public preview—such as support for third-party storage services including Box, Dropbox, Google Drive, and iCloud; templates to help you create new documents, spreadsheets, and presentations; and general performance improvements. This release is also available for download on Android tablets with limited support. The Office app for Android is fully optimized for tablets when working with Word, Excel, and PowerPoint documents and we are committed to making the rest of the Android app as well as the iOS app fully optimized for tablets soon. In the next few months, we’ll add three new exciting features: (1) Word Dictation, (2) Excel Cards View, and (3) Outline to PowerPoint.

In this post, Stephen Rose, Senior Product Marketing Manager for Microsoft 365, shares some great tools and resources that you can leverage to help drive adoption with your users. These tools provide users with the resources they need to build the skillsets needed to be successful while providing you with the insights you need to track adoption. So how can we help bring your vision of the world’s productivity cloud—Microsoft 365—to life? (1) Get industry-specific guidelines with the Productivity Library, (2) Develop a plan with the Microsoft 365 Adoption Guide, (3) Create your advocates and champions, (4) Build your own learning portal, and (5) Track user progress.

Microsoft 365 is launching the public preview of a new support service for customers to help deliver live events using Teams, Stream or Yammer. The new program provides assistance to help customers better understand functionality, and assist with the setup and delivery of live event broadcasts. Creating live and on-demand broadcasts to reach up to 10,000 attendees with compelling communications, rich video and dialog has never been easier. Whether you are new to hosting live events, or just need some extra help, Microsoft can provide you with guidance and assistance to deliver your best live event broadcasts. With Microsoft live events assistance, we can help you get more familiar with setting up and running a live event or even be available during your live event to help if any questions or issues come up. During preview, the assistance program is free to customers using Teams, Stream or Yammer to deliver their events.

The proliferation of data is expanding exponentially every day, creating challenges of privacy, security, and risk. Only the scale and intelligence of AI and machine learning—coupled with the power of human insight—can help organizations to take on the biggest challenges they face. We’ve been working closely with our customers—and learning from our own experience as a large organization—to address these challenges. From protecting and governing data to identifying and mitigating external and internal risks, we’ve been investing in cloud-first technology to apply insights at scale to solve these problems together. We are excited to announce the general availability of Microsoft Insider Risk Management and Communication Compliance in Microsoft 365, new solutions to help organizations to address internal risks, such as IP theft or code of conduct policy violations.

Related:


NOTEWORTHY

Microsoft Office 365 and Dynamics 365 are now available for organizations and enterprises from our new cloud datacenters in Germany, building on the late 2019 availability of Azure from our German new cloud regions. The new regions are designed to address the evolving needs of German customers with a range of innovative regional Microsoft cloud services to enable their businesses to move faster and achieve more. The new datacenter regions offer Microsoft’s full featured global cloud offering, full connectivity to our global cloud network, and customer data residency in Germany. This provides our customers with trusted cloud services that help them meet local compliance and policy requirements. In addition, replication of customer data in multiple datacenters across Germany gives customers reliable in-country services for business continuity in both pure cloud and hybrid scenarios.

We’re bringing the power of the Charts and Schedule views to My Tasks! Few of us collaborate on just one plan at a time: in fact, you’re probably working on five, ten, maybe even dozens of plans right now. My Tasks helps you manage this by aggregating all your tasks across plans, making it easy to focus on your work inside of Planner. Planner charts are now available in your My tasks view, visualizing the status of your Planner tasks—just your tasks and no one else’s—by status, priority, and plan. This can help you focus on the most important items for enabling your team to meet its goals. Schedule view in My tasks works just like Charts view: it has all the power of the plan Schedule view but only shows your tasks across plans. This more nuanced view can help you plan ahead by prioritizing your days, weeks, and months to meet deadlines.

In November 2019 at Microsoft Ignite, we announced new capabilities that put you in control of your users’ experience with the What’s New section of the Office desktop app Help pane. Last month, we announced support for the Office Apps admin role and the Semi-Annual Channel. Now, we are thrilled to announce that Office What’s New management is now generally available! The What’s New content in the Office desktop apps highlights an editorially curated list of new features being released for that application, with a short description, and often a picture or a video to help customers learn how to use the feature.​ Previously, Microsoft chose which features would be promoted in What’s New. Now, the choice is yours! The Office What’s New management allows you to decide which features are shown to or hidden from end users in the Office desktop app Help. It gives you visibility into new content for each release version and channel, along with the capability to hide or show each feature’s What’s New content. Office What’s New management is available in the Microsoft 365 admin center and the Office 365 Client Configuration Service.

Last year Microsoft completed the roll out of Shared Mailboxes in Outlook for iOS and Android that enables customers to manage the communications and calendars for shared resources, such as Human Resources or Help Desk Support mailboxes, from their mobile device. But one key scenario was missing; customers, specifically those who are assistants or delegates and want to send email or accept calendar invitations on another’s behalf, couldn’t do so when working on their phone or tablet. We are now rolling out the capability for customers to get things done on someone else’s behalf in a safe and manageable way from their mobile device. People who have been granted full access permissions to the mailbox of others in their organization will be able to do so from Outlook for iOS and Android. Once you’ve been assigned permissions, as a delegate, you can simply add the mailbox to your Outlook mobile app. We started the roll out for support of Delegate Mailbox in mid-February with the goal of enabling all Office 365 customers by the end of March. Whether you’re composing emails on someone’s behalf or constructing a thoughtful personal message, using formatting tools that underscore your ideas and key points can be effective. Give your emails structure with lists, emphasis with bold/underline/italic fonts and titles or add informative links to content on the web to help ensure your messages have impact and are easy to read. With additional formatting functionality now in Outlook for iOS, composing or replying to email on your iPhone or iPad is just as effective as creating them on a larger screen.

In 1997 Exchange introduced the Recipient Limits setting on user mailboxes. This limits the total number of recipients to which a user can send a single message (the total number of recipients added to the To, CC, and BCC lines of a message). By default, in the Office 365 multi-tenant service this is set to 500 for all mailboxes, and prior to January 2020 customers couldn’t change this setting. Some email admins want to increase the recipient limit for a handful of mailboxes – for example, to support recurring mailings like end-of-the-month billing statements — while others want to reduce the recipient limit, say to 50 or 20, as a way to better protect against potential spam-like abuse from rogue employees or hacked email accounts. While the Exchange Online Protection service (part of Office 365) already includes features to help detect abuse by a rogue employee or a hacked email account, making recipient limits customizable by the email admin is another option admins can use as part of a defense-in-depth strategy to help improve the security posture of their organization. Office 365 tenant admins can now customize the Recipient Limits setting from 1 to 1000. Admins can make changes either via Remote PowerShell (RPS) or via the Exchange Admin Center (EAC). The full complement of customization capabilities is available via RPS, while a sub-set of those are available in the Exchange Admin Center.

With the public preview of Microsoft Secure Score now well under way we’ve received a ton of feedback and one of the things we’re consistently hearing is that the new features designed to help organizations: (1) Better assess their current security posture, (2) Plan, implement and monitor their posture improvements, and (3) Drive meaningful status and planning discussions with leadership. Another thing we’re hearing feedback on is that our customers need help operationalizing Microsoft Secure Score and making it part of their daily walk of life. We actually did a session on this very topic as Ignite 2019 but with recent chatter on the subject we thought now would be good time to provide a written version of the content. When we created the session for Ignite we knew organizing the session around a Crawl, Walk and Run analogy would prove easiest for customers with varying levels of expertise, budget, etc. We also knew that this story could best be told by someone with hands experience and so we brought in one of one of our MVPs, Michelle Gilbert, who had successfully operationalized Microsoft Secure Score in some of the world’s largest and most regulated organizations. Full transparency, we later hired Michelle as a result of her great work here and in other areas!:)

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