Office 365 Weekly Digest | 2020-15

Welcome to the April 5 – 11, 2020 edition of the Office 365 Weekly Digest.

Twenty four features were added to the Office 365 Roadmap last week, including items for Exchange Online, Office 365 Admin, Planner, Teams, OneDrive, SharePoint, Outlook (web), Project and Yammer.

Even more sessions for existing Teams-related event series have been added. The spotlight event of the week is Part 1 of “Enabling Remote Work with Microsoft 365” at 9am Pacific on Wednesday, April 15th.

In addition to the continued stream of content focused on remote work due to COVID-19, there’s also a look at Microsoft’s commitment to privacy and security in Teams, the OneDrive roadmap roundup for March 2020, and information on the merging of Yammer profiles with Office profiles.

Noteworthy item highlights from last week include the top five things Office 365 admins should know about FindTime, general availability of SharePoint Server 2010 support in the SharePoint Migration Tools, and details on several security-related features in Exchange Online.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
Microsoft 365 Apps usage report and updates to other reports63209April CY2020Added: 06 April 2020
Status: In development
App / Service: Office 365 Admin
To better support remote work scenarios we are adding a new card to the usage report home page to help organizations understand the usage services and features that assist in remote work. We are also updating the email activity report with calendar event activities, and adding new pivot to the Office 365 active users graph to show total activity.
Updates to recipient experience for “specific people’ links63220April CY2020Added: 06 April 2020
Status: In development
App / Service: OneDrive
We are updating the recipient experience for “specific people” links to make it more streamlined for people in your organization. When users in your organization receive a “specific people” link to files or folders on OneDrive or SharePoint they will no longer see a page telling them to click “Next” to sign in.
Microsoft Teams – screen share from chat policy governance63193May CY2020Added: 06 April 2020
Status: In development
App / Service: Teams
Screen share from chat allows you to immediately start sharing your screen in a 1-1 chat or group chat. This entry point was previously governed by the AllowPrivateCalling policy. If this policy was disabled, users weren’t able to screen share from chat. The option to start a screen share from chat will now be governed by the ScreenSharingMode policy.
Microsoft Teams – set tenant-wide default selection for “Who Can Present” in Teams meetings63206May CY2020Added: 06 April 2020
Status: In development
App / Service: Teams
We are enabling tenant admins to update their Teams meeting policies to allow for a new default selection when choosing who can present in new Teams meetings (everyone, people in my organization, specific people, or only me). Today, the default selection is “everyone” unless the meeting organizer selects otherwise through the “meetings option” configuration. To start, organizations can set this policy via a PowerShell cmdlet, and soon after we will have this policy configurable in the Admin portal. This new functionality will begin to roll-out the first week of May.
Information Governance: New retention engine for SPO63061May CY2020Added: 06 April 2020
Status: In development
App / Service: SharePoint
New retention engine for SharePoint Online, which addresses the challenges with large tenants or tenant that must process large volume of data. Will also enhance reliability and SLAs for retention.
Information Governance: Retention policies for Yammer63064May CY2020Added: 06 April 2020
Status: In development
App / Service: Yammer
Expand support for Yammer messages.
Exchange Hybrid Agent for GCC High63211Q4 CY2020Added: 06 April 2020
Status: In development
App / Service: Exchange
The Exchange Hybrid Agent enables Exchange Online to access the free/busy of on-premises mailboxes and to move mailboxes from on-premises servers to Office 365 without requiring any inbound ports or rules to be opened at the on-premises firewall.
Adding Outbound Support for DNSSEC/DANE for SMTP to Exchange Online63212Q4 CY2020Added: 06 April 2020
Status: In development
App / Service: Exchange
Microsoft is committed to providing world-class email security solutions and the support for the latest Internet standards in order to provide advanced email protection for our customers. With this change we are adding outbound Support for DNSSEC/DANE for SMTP to Exchange Online. Look for another roadmap item which covers inbound mail.
Adding Inbound Support for DNSSEC/DANE for SMTP to Exchange Online63213Q4 CY2021Added: 06 April 2020
Status: In development
App / Service: Exchange
Microsoft is committed to providing world-class email security solutions and the support for the latest Internet standards in order to provide advanced email protection for our customers. With this change we are adding inbound support for DNSSEC/DANE for SMTP to Exchange Online. Look for another roadmap item which covers outbound mail.
Microsoft Teams – raise hands in Teams meetings62755April CY2020Added: 07 April 2020
Status: In development
App / Service: Teams
The new raise hands feature in Teams allows meeting attendees to identify that they wish to speak by toggling the hand icon in the meeting control bar, making it easier to actively participate in meetings. When a meeting participant has raised their hand, an icon will appear next to their name in the roster view as well as their profile picture or video on the main meeting stage. Both the attendee who raised their hand and any presenter can lower individual hands in the meeting. Raise hands will be available for both PC, Mac, and web-based clients to start, with mobile applications quickly following. We will continue to iterate and enhance this new feature in the coming weeks.
SharePoint Migration Tool (SPMT) support for SharePoint Server 2016 Site Migrations (Public Preview)63258April CY2020Added: 07 April 2020
Status: Rolling out
App / Service: SharePoint
The SharePoint Migration Tool has enabled migration of content from SharePoint Server 2010 and 2013 and from on-premises file shares and easily move them to either Microsoft Teams, SharePoint, or OneDrive in Office 365. This update to the SharePoint Migration Tool provides support for site migrations from SharePoint Server 2016. This includes files, folders, lists, pages, permissions, metadata, versions, and more.
Outlook on the web – support for rich text for tasks63230May CY2020Added: 07 April 2020
Status: In development
App / Service: Outlook – Web
We are adding support for rich text formatting in the tasks module powered by To Do in Outlook on the web. With this, you will be able to format the text when you add a note for a specific task. This update also applies to the web version of To Do.
Outlook on the web – ability to view and assign categories to tasks63231May CY2020Added: 07 April 2020
Status: In development
App / Service: Outlook – Web
From the tasks module in Outlook on the web or in the web version of To Do, users will be able to organize their tasks leveraging the categories they have created in Outlook. Users will be able to view the categories applied to their tasks in the list view for tasks and also assign categories to the tasks using the detailed view. At the initial release, categories can only be created in the mail module of Outlook.
New Microsoft 365 admin center experience available for Office 365 operated by 21Vianet63268April CY2020Added: 08 April 2020
Status: Rolling out
App / Service: Office 365 Admin
The new Microsoft 365 admin center experience is rolling out soon to Office 365 operated by 21Vianet. The new Microsoft 365 admin center is built for IT teams as a simplified way to manage your Microsoft 365 and Office 365 services. The admin center provides a tailored experience based on the unique needs of your role or organization, improves efficiency for everyday tasks, and provides actionable insights that help you make data-driven decisions to deliver a better experience for your users.
SharePoint lists – New hyperlink field editor in Quick Edit63275April CY2020Added: 08 April 2020
Status: In development
App / Service: SharePoint
We are replacing the legacy hyperlink editor when people use SharePoint lists in Quick Edit mode. The new hyperlink editor removes the previous iframe experience with a more modern, fast experience.
Microsoft Teams – share system audio in live events63276April CY2020Added: 08 April 2020
Status: In development
App / Service: Teams
With share system audio in live events, your live event attendees will be able to hear the audio of the content that you are sharing on your screen. This feature works just like share system audio in Teams Meetings. Once enabled, any audio that is playing on the user’s machine will be shared in the live event for participants to hear. Note: This feature will only be available for Presenters / Producers in a live event joining from the Windows Desktop Teams client. We will be rolling this out starting in late April and rollout will complete within a week from the initial rollout date, with feature support in GCC, GCCH, and DoD environments following within 30 days.
SharePoint lists and libraries – New calendar picker63277April CY2020Added: 08 April 2020
Status: In development
App / Service: SharePoint
We are replacing the legacy calendar control with the latest Office Fabric calendar for Gregorian calendars in SharePoint lists and libraries when filling or adjusting the date field. The new calendar experience is faster and delivers a coherent experience across throughout. Note: for non-Gregorian calendars, we have a fall back logic to continue showing our legacy control that offers full non-Gregorian calendar support.
Microsoft Teams – easily access meeting options from within a Teams meeting in progress63334April CY2020Added: 10 April 2020
Status: In development
App / Service: Teams
We are making it easier for meeting organizers to quickly and easily change their presenter and lobby settings once a Teams meeting starts by providing an easy to access link directly in the participants pane. This new functionality will be present for both scheduled and “Meet Now” meetings.
Microsoft Teams – download a participant report in a Teams meeting63351April CY2020Added: 10 April 2020
Status: In development
App / Service: Teams
Meeting organizers, especially teachers, often need to know who joined their Teams meetings. Soon you will be able to download a participant report, found in the roster view that includes join and leave times for participants. Available in the roster view, meeting organizers can download the report that includes those users who joined while the organizer was present. This feature is only available within the meeting while the meeting is active. Available on desktop (Windows and Mac) and the web.
Microsoft Teams – change in meeting join experience63355April CY2020Added: 10 April 2020
Status: In development
App / Service: Teams
We currently allow anyone within an organization to start a Teams meeting. Moving forward, we will restrict the ability to start a meeting to only those users who have been assigned a policy to create a meeting. Meeting attendees without the ability to create a meeting will see a pre-join screen indicating that the meeting hasn’t started. These individuals and will be automatically admitted into the meeting once a user with permissions joins and starts the meeting.
Microsoft Teams – PSTN participant phone numbers are masked from external users63309May CY2020Added: 10 April 2020
Status: In development
App / Service: Teams
For customers with Audio Conferencing enabled for their Teams meetings, we will mask the PSTN participant’s phone number to users who have joined from outside of your organization. We expect this feature to begin to roll out beginning in May for PC, Mac, web, and mobile clients.
Records Management: Regulatory Records (private preview)63062May CY2020Added: 10 April 2020
Status: In development
App / Service: Office 365
Provides customers the ability to declare items in SharePoint Online as regulatory items. These labels are more stringent label vs record labels. Targeted to Financial services or other industries who have WORM compliance requirements.
Office 365 user view to Project and Roadmap60646May CY2020Added: 10 April 2020
Status: In development
App / Service: Project
The Office 365 user view to Project and Roadmap feature gives users the ability to view only projects and roadmaps in Microsoft Project that have been shared with them. The roll out of the feature will be preceded by the release of a supporting new service plan, Common Data Service.
Sync Message Center posts to Planner (Private Preview)63317Q3 CY2020Added: 10 April 2020
Status: In development
App / Service: Office 365, Planner
Microsoft is introducing Planner integration for the Message Center to help with workflow management. Lots of information arrives in the Message Center, and you need to decide whether to act on it or not. And if an action is needed, who performs that action, and how do you track that task to completion? Or maybe you want to make a note of something and tag it for later. You can do all of this and more when you sync your Message Center to Microsoft Planner.

UPCOMING EVENTS

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Many organizations are empowering their entire workforce with best-in-class tools that enable them to deliver superior customer experience and optimize operational productivity. In this session, we’ll explore how Teams can help you unlock the full potential of your Firstline Workforce and connect your entire organization. Featuring examples from manufacturing, retail, hospitality, and transportation industries, we’ll discuss how Microsoft Teams provides a single experience for productive conversations, smooth flow of information, simplified schedule management in a compliant and secure environment. Join us to learn how to expand your enterprise in ways you never thought possible by integrating technology into every aspect of your business.

When: Tuesday, April 14, 2020 at 8:00am PT | You are invited to a free webinar tailored for education. Learn how universities and schools are using Microsoft Teams for course delivery with students and staff collaboration. Hosted by the Microsoft Product Group, this webinar covers an introduction and best practices for academics using Microsoft Teams. Agenda: (1) Overview of Microsoft Teams for Education, (2) Best Practices for communication and collaboration, and (3) Using Class Teams with your students for assignments, online learning and digital skills. Note: You can also find this session, and more, on-demand here.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session. Note: There are 2 separate sessions on April 14, 2020 at 9am Pacific.

When: Tuesday, April 14, 2020 at 9:00am PT | As organizations are rapidly enabling a mixed workforce of remote and on premise the ability to deliver rich, at scale messaging, has risen in importance. This Microsoft Teams Live Events webcast will cover: (1) 3 basic methods of delivering/consuming Live Events, (2) Live Events Administration and network considerations, and (3) Live Q&A with virtual whiteboarding. The bulk of the session will be dedicated to the Q&A plus virtual whiteboarding so that your questions can be addressed. Be sure to add the event to your calendar.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams.

When: Wednesday, April 15, 2020 at 9:00am PT | Join the Planner team for an Ask Microsoft Anything (AMA) on the Microsoft Tech Community! An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. This AMA gives you the opportunity to connect with members of the product teams who will be on hand to answer your questions and listen to feedback. Join in the Planner AMA space, and we look forward to seeing you there!

When: Wednesday, April 15, 2020 at 9:00am PT | Organizations everywhere are pivoting to a remote work environment, putting the needs of their employees, customers, and communities first. In an effort to continue supporting individuals and organizations each day, we’ve created a new three-part webcast series focusing on enabling remote work. As technology plays a vital role, now more than ever, we’ve paired the webcast series with helpful videos and guidance, to enable you to provide your employees with access to the right tools, resources, and expertise they need to become experts at working remotely. Join us as we sit down with members of our Microsoft product teams to discuss the implementation of Microsoft 365 to help your employees meet and collaborate remotely, as well as engage audiences through virtual events and communications. Be sure to add the event to your calendar.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Please join us for the Azure AD Webinar Series. Our engineering team is hosting these (free) sessions on deploying and configuring Azure Active Directory.  In this webinar, you will learn how to assess and implement a modern approach to secure your organization identities with Azure AD.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday.

When: Tuesday, April 21, 2020 at 8:00am PT | You are invited to a free webinar tailored for education. Learn how universities and schools are using Microsoft Teams for course delivery with students and staff collaboration. Hosted by the Microsoft Product Group, this webinar covers an introduction and best practices for academics using Microsoft Teams. Agenda: (1) Overview of Microsoft Teams for Education, (2) Best Practices for communication and collaboration, and (3) Using Class Teams with your students for assignments, online learning and digital skills. Note: You can also find this session, and more, on-demand here.

When: Tuesday, April 21, 2020 at 9:00am PT | We are very excited to announce a Microsoft 365 ‘Ask Microsoft Anything’ (AMA). An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. This AMA gives you the opportunity to connect with members of the product engineering teams who will be on hand to answer your questions and listen to feedback. Join in the Microsoft 365 AMA space, and be sure to add the event to your calendar. We look forward to seeing you there!

When: Wednesday, April 22, 2020 at 9:00am PT | Organizations everywhere are pivoting to a remote work environment, putting the needs of their employees, customers, and communities first. In an effort to continue supporting individuals and organizations each day, we’ve created a new three-part webcast series focusing on enabling remote work. As technology plays a vital role, now more than ever, we’ve paired the webcast series with helpful videos and guidance, to enable you to provide your employees with access to the right tools, resources, and expertise they need to become experts at working remotely. In the second webcast we will focus on extending productivity across mobile devices as well as how to deliver virtualized applications and desktop environments to every platform with Windows Virtual Desktop. Be sure to add the event to your calendar.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, April 28, 2020 at 10:00am PT | At Microsoft, modern meetings give employees the right tools to share ideas and make decisions across locations, environments, and devices. In this webinar you will learn about our modern meeting strategy and how Microsoft Core Services Engineering and Operations (CSEO) deploys, manages, monitors, and supports services for the collaboration application Microsoft Teams and the smart meeting-room solution Microsoft Teams Rooms.

When: Wednesday, April 29, 2020 at 9:00am PT | Organizations everywhere are pivoting to a remote work environment, putting the needs of their employees, customers, and communities first. In an effort to continue supporting individuals and organizations each day, we’ve created a new three-part webcast series focusing on enabling remote work. As technology plays a vital role, now more than ever, we’ve paired the webcast series with helpful videos and guidance, to enable you to provide your employees with access to the right tools, resources, and expertise they need to become experts at working remotely. Join us for deep dive discussion on securing your end users. Our experts will discuss a wide range of topics from managing end user desktops and browsers to securing applications and devices. Be sure to add the event to your calendar.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

In this difficult time, remote work is becoming the new normal for many companies around the world. Employees are using tools like Microsoft Teams to collaborate, chat, and connect in new ways to try to keep their businesses moving forward amidst the challenging global health crisis. Business continuity is an imperative, and you must rely on your employees to stay connected and productive outside of the traditional digital borders of business. In doing so, identifying and managing potential risks within the organization is critical to safeguarding your data and intellectual property (IP), while supporting a positive company culture. | Related: Microsoft shares new threat intelligence, security guidance during global crisis

Almost overnight, video conferencing has become a big part of our daily life and work. A few weeks in, my team and I at Microsoft have adjusted to the new reality of seeing each other’s homes, complete with dogs, cats, and other family members. Everyone around the world is now working, learning, and connecting with colleagues, friends, and family through the power of technology. From kitchen tables to living room couches, and from home offices doubling as home schools—people are relying on Microsoft Teams to work and learn. Businesses large and small are depending on Teams for mission-critical work. First responders are using Teams to communicate when lives depend on it. Governments are turning to Teams to move medical supplies to where they are needed most. Doctors and nurses are using it to consult with patients, and researchers are collaborating on it across continents to find a vaccine. And teachers are using Teams to teach students in entirely new ways. Important moments of human connection, achievement, and celebration have all moved online. Now more than ever, people need to know that their virtual conversations are private and secure. At Microsoft, privacy and security are never an afterthought. It’s our commitment to you—not only during this challenging time, but always. Here’s how we’re working to earn your trust every day with Microsoft Teams.

Millions of people around the world are adjusting to full-time remote work and learning. Working remotely full-time can challenge us as humans because we are hardwired for connection. Here at Microsoft, we did a study a couple years back that asked 14,000 people in seven countries to name the form of communication that makes them happiest. No surprise, in-person meetings ranked number one over email, chat, or texting across all generations. In a moment where meeting face-to-face is impossible, how do we continue to connect to one another? Over the past weeks, we’ve been inspired by the ways our customers are connecting during meetings in Microsoft Teams. We’ve seen bosses show up to meetings as virtual potato heads and team stand-ups turn delightfully silly. From teams of workers sharing shift updates to students and teachers connecting in virtual classrooms and CEOs conducting town hall Q&As with thousands of employees, we’re all finding new ways to come together when we have to work and learn apart. To explore changing trends in remote work and learning further, we have released the first report from our new Work Trend Index. Through ongoing research, we will explore how work is changing via surveys and interviews, and by looking at trends in the way people interact with our productivity tools. This first report explores how people are learning to connect as a team when they need to work apart. Our goal in sharing these insights is twofold. First, while safeguarding personal and organizational data, we want to help our customers learn from the bright spots and plan for the future. Second, we aim to use these insights to guide innovation in our products so that we can continue to build the best possible experiences.

Related:

The OneDrive team is hard at work to maintain service uptime, as well as roll out new features to provide quality product performance and experience. This post includes the latest OneDrive functionalities that landed in production in the month of March 2020: (1) Conversations on the File Card, (2) Smart upload management, (3) Dark Mode on Android, and (4) PDFs and scans included in “Recent View” on Android. This post includes all the SharePoint and related tech updates that rolled out in March 2020.

We’re continuing to strengthen the integration and experiences between Yammer and Office 365, with recent announcements about the app launcher and header, the new SharePoint web part, and Microsoft Teams integrations, and now we’re excited to announce that we are simplifying the profile and identity experiences within Yammer to better align with suite and enhance security. Currently, if a new Yammer user is created but also has a corresponding Office (Azure Active Directory (AAD) identity, we sync these profile fields from Office. Users can change these fields in Yammer but those changes are overwritten by updates to the profile in AAD. This can lead to confusion and contrasting information between the two profiles. It also provides an opportunity for users to potentially circumvent controls and restrictions set by admins at the Office-level. For example, students could change their names and photos to pretend to be their teachers, or a network user could pose as someone else. That’s about to change. Beginning in April 2020, Yammer profiles will be merged in the Office profile. We will write over the Yammer profile with their AAD identity to create a single source of truth. At that time, we will also remove the profile tab from the Settings menu. Users that want to change their photos, phone numbers, and other data will need update their information from AAD or ask their IT administrator to assist, just as you would for other Office 365 apps.


NOTEWORTHY

Now that we have re-written the backend for FindTime to get into the Office 365 compliance boundary, this post includes 5 useful tips to help you manage it in your organization: (1) You can deploy FindTime to everyone in your organization, (2) FindTime works through Outlook on the web. (3) If you have configured EWSApplicationAccessPolicy…, (4) FindTime works with your online meeting provider, and (5) FindTime respects your Outlook or browser’s time zone.

October 2019 marks the beginning of the 12-month countdown before SharePoint Server 2010 reaches end of extended support (October 13th, 2020). It’s not too late to start planning an upgrade or migration to the latest version of SharePoint whether your plans are on-premises, in the cloud, or somewhere in between. The SharePoint Migration Tool is a simple and fast solution to help you migrate content from on-premises SharePoint Server sites and file shares to SharePoint, OneDrive, and Microsoft Teams in Office 365. It is designed to help you bring your information to the cloud and take advantage of the latest collaboration, intelligence, and security solutions within Office 365. Now when using the SharePoint Migration Tool, you can start migrating your content from SharePoint Server 2010 to Office 365. You, too, can now select a sub-folder destination or create a sub-folder directly in the tool, allowing you to migrate your content directly into your preferred Microsoft Teams channel(s).

Sensitivity labels are central to Microsoft Information Protection. You can apply a sensitivity label to important documents and associate it with protection policies and actions like encryption and visual marking. You can also be assured that the protection will persist with the document throughout its life-cycle. You can also associate device and privacy policies to sensitivity labels and apply sensitivity labels to sites, teams, and Office 365 groups. You can start using sensitivity labels by allowing users to manually classify emails and documents by applying these labels based on their assessment of the content and their interpretation of the organizational guidelines. However, users can sometimes forget to apply labels or apply them inaccurately, especially in these stressful times, so you need a method that will scale with the vast amount of data you have. To help you achieve that scale, we are announcing public preview of automatic classification with sensitivity labels for documents stored on OneDrive and SharePoint Online, and for emails in transit in Exchange Online. The public preview will begin rolling out this week. As with manual classification, you can now set up sensitivity labels to automatically apply to Office files (e.g., PowerPoint, Excel, Word, etc.) and emails based on organizational policies. In addition to having users manually label files, you can configure auto classification policies in Microsoft 365 services like OneDrive, SharePoint Online, and Exchange Online. These policies can automatically label files at rest and emails in transit based on the rules you’ve set.

SMTP AUTH (also known as authenticated SMTP client submission) is a legacy internet protocol which does not support OAuth by design. All clients have ever needed to send messages was a username and password, and these credentials are all too often obtained and used by attackers. As we have previously indicated we are working on adding support for OAuth with SMTP AUTH, but we also know that many clients have yet to add support for OAuth. For that reason Basic Authentication will need to be supported in Exchange Online for the foreseeable future, though it is still very wise to turn off SMTP AUTH in Office 365 tenants when possible. We previously added a setting to make it possible for tenants to disable SMTP AUTH for their entire organization. Additionally, we ensured that each mailbox has a setting to override the tenant setting and enable SMTP AUTH. These two settings will provide administrators with the granularity required to allow most mailboxes to have SMTP AUTH disabled, and a few select mailboxes to have it enabled. You can find out more about these settings here. To reduce what attackers can do with compromised user credentials, we are also taking steps to disable SMTP AUTH by default in Exchange Online. Firstly we have already started rolling out a change to disable it for new Office 365 tenants. This means Exchange administrators of newly created tenants will need to enable SMTP AUTH for any mailbox that requires it, using the per-mailbox setting we provide.

Microsoft is committed to providing world-class email security solutions and the support for the latest Internet standards in order to provide advanced email protection for our customers. Today we are announcing that Exchange Online will be adding support for two new Internet standards specific to SMTP traffic. These standards are DNSSEC (Domain Name System Security Extensions) and DANE for SMTP (DNS-based Authentication of Named Entities). This support will be specific to SMTP traffic between SMTP gateways. We will also be providing support for TLS reporting (TLS-RPT). DANE for SMTP provides a more secure method for email transport. DANE uses the presence of DNS TLSA resource records to securely signal TLS support to ensure sending servers can successfully authenticate legitimate receiving email servers. This makes the secure connection resistant to downgrade and MITM attacks. DNSSEC works by digitally signing records for DNS lookup using public key cryptography. This ensures that the received DNS records have not been tampered with and are authentic. TLS-RPT enables diagnostic reporting to support monitoring and troubleshooting of TLS connectivity issues. The support of the above standards, especially DNSSEC, will require investment and architecture changes to the Microsoft infrastructure – an investment we believe is necessary to enhance protection for our customers. As this will require significant work, we will be releasing DANE and DNSSEC for SMTP in two phases.

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