Office 365 Weekly Digest | 2020-20

Welcome to the May 10 – 16, 2020 edition of the Office 365 Weekly Digest.

There were twenty additions to the Office 365 Roadmap last week, including items for Teams, SharePoint, Office 365 Admin, Outlook (iOS), Excel, and Visio.

Two new events have been added – (1) Ask Microsoft Anything (AMA) on the recent announcements for Microsoft 365 Apps for enterprise on Wednesday, May 27th at 9am Pacific, and (2) Microsoft 365 Virtual Marathon which runs for 36 hours starting on Wednesday, May 27th. This week’s spotlight event is “Part 6 – Enabling Remote Work with Microsoft 365: Devices” on Wednesday, May 20th at 9am Pacific.

Highlights from last week’s blogs include the announcements regarding changes for Microsoft 365 Apps for enterprise (formerly known as Office 365 ProPlus), the top 5 reasons to use OneDrive for data security, the public preview of the new Yammer, and several Teams-focused articles.

Wrapping up the post are noteworthy items on how Microsoft helps employees work securely from home using a Zero Trust strategy, the general availability of “know your data”, and information on how to configure the new Room Finder in Outlook.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
New templates for Entity Relationship Diagrams (ERD) now available in Visio for the web43628June CY2020Added: 11 May 2020
Status: In development
App / Service: Visio – Web
With the introduction of ER diagrams to Visio for the web, you can now visually show how different entities relate to one another within a system. With this release, we’re also bringing in support for the requested Crow’s Foot and Chen’s Notation.
The Visio Data Visualizer add-in for Excel is now generally available58771Q4 CY2020Added: 11 May 2020
Status: In development
App / Service: Excel, Visio
At Ignite 2019, we released for public preview the Visio Data Visualizer add-in for Excel, a new way to create data-driven Visio diagrams directly in Excel. The add-in is now available to all Office 365 subscribers—no Visio subscription is required.
Microsoft 365 Apps for enterprise: Changes to Channel Names63585June CY2020Added: 12 May 2020
Status: In development
App / Service: Microsoft 365 Apps for enterprise
The Microsoft 365 servicing model keeps evolving. As part of that evolution the following Channels will be renamed: “Semi-Annual Channel” will become “Semi-Annual Enterprise Channel”, “Semi-Annual Channel (Targeted)” will become “Semi-Annual Enterprise Channel (Preview)”, “Monthly Channel (Standard)” will become “Current Channel”, “Monthly Channel (Targeted)” will become “Current Channel (Preview)”.
Microsoft 365 Apps for enterprise: New Tenants will default to the “Current Channel”63757June CY2020Added: 12 May 2020
Status: In development
App / Service: Microsoft 365 Apps for enterprise
Current channel is designed for broad deployment of feature updates as soon as it is production ready. Current channel is fully compliant, supported, and updates every month (with addition security and quality updates). Existing tenants will remain in the channel that they have already selected.
New update channel for Microsoft 365 Apps for enterprise63591May CY2020Added: 12 May 2020
Status: In development
App / Service: Microsoft 365 Apps for enterprise
Introducing the “Monthly Enterprise Channel” as a new update channel for Microsoft 365 Apps for enterprise. This new channel is designed to help customers seeking to stay up to date with feature updates, such as real-time collaboration and AI capabilities, while benefiting from predictable servicing cadence. This channel is also recommended for admins who look for additional insights and controls to better manage their complex environments.
Updates to Campaign Views62495June CY2020Added: 13 May 2020
Status: In development
App / Service: Office 365
We’re expanding the functionality of our popular Campaign Views feature beyond phish. You’ll now see malware campaigns as well. We’re adding an interactive timeline, and developing a process for automated campaign write-ups. We’re also working to surface Campaign Views in additional views, so that you can easily refer to them from wherever you are in the investigation process.
Microsoft Teams: Contextual Search64017June CY2020Added: 13 May 2020
Status: In development
App / Service: Teams
Find information faster with contextual search in Microsoft Teams. Users will now have the ability to search for content in a specific channel or chat by pressing CTRL + F. Search results will only contain messages and files found in the selected chat or channel.
Office 365: Updated Office.com Home Page64019June CY2020Added: 13 May 2020
Status: In development
App / Service: Office 365
We are updating the layout and navigation of Office.com and the Office App in Windows 10 to improve the usability based upon customer feedback. Users will find their documents front-and-center, and will be able to access their applications within a more organized page structure.
Advanced eDiscovery: New feature to bulk-import custodians to a case64035June CY2020Added: 13 May 2020
Status: In development
App / Service: Office 365
There are situations where a legal case or investigation can have hundreds of custodians. To help you manage large cases, we’re announcing a new feature that lets eDiscovery admins bulk-import custodians to an Advanced eDiscovery case. Instead of having to manually add each custodian to a case, the bulk-import feature lets you upload a CSV file with information about each custodian and their data sources. Advanced eDiscovery validates the custodians and then imports them to a case.
Advanced eDiscovery: New feature to add data sources to a case64036June CY2020Added: 13 May 2020
Status: In development
App / Service: Office 365
We’re launching a new feature that lets eDiscovery admins add data sources to a case (and place them on hold) without having to associate a data source with a custodian. This provides more flexibility in situations where a data source (such as a SharePoint site) doesn’t map directly to a specific custodian. When you add a data source to a case, it’s indexed and can be quickly searched when collecting data for a case.
Outlook for iOS: Company Add-in for 3rd party online meetings58132Q4 CY2020Added: 13 May 2020
Status: In development
App / Service: Outlook – iOS
Companies will be able to apply a 3rd party add-in from Zoom, WebEx, GoToMeetings and Blue Jeans and choose that provider as their preferred online meeting provider.
Microsoft Teams: Rooms Management with Teams Admin Center64022May CY2020Added: 14 May 2020
Status: In development
App / Service: Teams
Remotely update the settings for any Teams room device, inspect the health status of the device as well as peripherals like camera and microphone, or troubleshoot issues using restart or download logs functionality.
SharePoint lists and libraries – Create all column types directly within Quick Edit64171June CY2020Added: 14 May 2020
Status: In development
App / Service: SharePoint
Users will now have the ability to create all column types directly from Quick Edit. We are replacing the legacy column creation in Quick Edit with the modern column creation. users will also be able to Edit their columns’ settings directly in Quick Edit. For more details on the modern column creation and column settings visit Create a column in a SharePoint list or library.
SharePoint: Default site theme color is changing from blue to teal60592May CY2020Added: 14 May 2020
Status: In development
App / Service: SharePoint
SharePoint’s new teal theme will automatically update new and existing communication sites and team sites. Group connected team sites, and sites that have been customized, will not be impacted. Moving forward, new sites will automatically default to the new teal theme. The new teal theme can be changed to the former blue theme at any time in the Change the look panel.
Suggested Replies63671Q4 CY2020Added: 14 May 2020
Status: In development
App / Service: Teams
Suggested Replies functionality shows an option of 3 different responses for a user to choose from for select messages. Users can quickly reply to a given message by tapping on a suggested reply.
Communication Compliance: Automatically monitor all Teams a user is a member of64186Q4 CY2020Added: 14 May 2020
Status: In development
App / Service: Office 365
New Communication Compliance policies will now automatically monitor all Teams a user is a member of; administrator will no longer need to keep track of user’s Teams membership.
Insider Risk Management and Communication Compliance available for Government clouds / GCC customers64187Q4 CY2020Added: 14 May 2020
Status: In development
App / Service: Office 365
Both the new Insider Risk Management and Communication Compliance solutions are available in our government clouds.
Communication Compliance: Analyze Teams chat data of users with on-premises mailbox64188Q4 CY2020Added: 14 May 2020
Status: In development
App / Service: Office 365
Communication Compliance now supports monitoring Team chat for Exchange hybrid deployment where user’s primary mailbox is located on-premises.
Communication Compliance: Detect adult content64189Q4 CY2020Added: 14 May 2020
Status: In development
App / Service: Office 365
Communication Compliance can now detect adult, racy, and gory images using Azure’s Computer Vision algorithms.
Microsoft Teams for Firstline Worker – Shifts in GCC64190May CY2020Added: 16 May 2020
Status: Rolling out
App / Service: Teams, GCC
Microsoft Teams: Shifts (1st party schedule management app within Teams) is available for GCC.

UPCOMING EVENTS

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

When: Tuesday, May 19, 2020 at 8:00am PT | You are invited to a free webinar tailored for education. Learn how universities and schools are using Microsoft Teams for course delivery with students and staff collaboration. Hosted by the Microsoft Product Group, this webinar covers an introduction and best practices for academics using Microsoft Teams. Agenda: (1) Overview of Microsoft Teams for Education, (2) Best Practices for communication and collaboration, and (3) Using Class Teams with your students for assignments, online learning and digital skills. Note: You can also find this session, and more, on-demand here.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

When: Wednesday, May 20, 2020 at 9:00am PT | Organizations everywhere are pivoting to a remote work environment, putting the needs of their employees, customers, and communities first. In an effort to continue supporting individuals and organizations each day, we’ve created a new three-part webcast series focusing on enabling remote work. As technology plays a vital role, now more than ever, we’ve paired the webcast series with helpful videos and guidance, to enable you to provide your employees with access to the right tools, resources, and expertise they need to become experts at working remotely. Join us to hear how modern devices from Surface and Partners plus Teams peripherals will enable your employees to collaborate, stay productive and work remotely securely. Be sure to add the event to your calendar. Note: The recordings for previous parts of this series are available on the same page linked above.

Many organizations leverage a variety of apps and tools to get their work done. Often installed and managed separately, this requires a user to continually switch context/applications as they navigate their daily activities. Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need from a single interface. With over 300 out-of-the-box applications available (and growing), you’re sure to find an app, or two, you can begin using today in Teams.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

When: Tuesday, May 26, 2020 at 8:00am PT | Bring conversations, content, assignments, and apps together in one place with Microsoft Teams. Build collaborative classrooms, connect in professional learning communities, and connect with colleagues — all from a single Office 365 Education experience. Learn how IT can enable these capabilities for users while maintaining the necessary configurations to align with required organizational business and security requirements. Join us for this webinar to learn: (1) Administration capabilities to enable and govern Microsoft Teams, (2) Allow for frictionless user Teams creation while enforcing business rules and addressing IT concerns, (3) Understand the Teams lifecycle and recommended practices for long term management of the environment, and (4) Security and compliance capabilities for Teams integrated in the Office 365 tools you are already using today. Note: You can also find this session, and more, on-demand here.

When: Wednesday, May 27, 2020 – Thursday, May 28, 2020 | Microsoft 365 Virtual Marathon is a free online, 36-hour event happening May 27-28, 2020. We will have sessions going the whole time with speakers from around the globe. This event is free for all wanting to attend. Come join us as we talk about the many different pieces of Microsoft 365 including Azure. Microsoft 365 Virtual Marathon is a joint effort with SPC and members of the Office 365 community. There will be keynotes from key Microsoft employees and sessions from thought leaders and members of the community from around the world.

When: Wednesday, May 27, 2020 at 9:00am PT | On May 12 we made an announcement about modernizing of servicing Microsoft 365 Apps (formerly known as Office 365 ProPlus). Learn more about these announcements, and discuss any other questions you have about deploying Microsoft 365 Apps with the Microsoft 365 Apps experts. An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. Join in the Microsoft 365 Apps AMA space, and be sure to add the event to your calendar. We look forward to seeing you there!

When: Wednesday, May 27, 2020 at 10:00am PT | During this webinar, you’ll learn how Microsoft automated the upgrade to Office 365 ProPlus using System Center Configuration Manager. You’ll also hear our experts talk about how we used update channels in Office 365 to specify our cadence for delivering Office updates to users.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

When: Thursday, June 2, 2020 at 8:00am PT | Microsoft Teams allows up-to 250 students and educators to meet online for free. There are many reasons why schools may need to leverage remote communication tools to function. Whatever they may be, Microsoft Teams for Education makes connecting virtually seamless for members of any school, college or university. This webinar is designed to help first time users of Microsoft Teams get started hosting online meetings with their students. This webinar is for educators who need to create an persistent online space for their class: (a) Classrooms, (b) Lectures & courses, and (c) Module course groups. Note: You can also find this session, and more, on-demand here.

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Wednesday, June 3, 2020 at 9:00am PT | We are very excited to announce a Microsoft Teams ‘Ask Microsoft Anything’ (AMA) for Windows Autopilot! An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. The Microsoft Endpoint Manager team will answer questions and help you more easily set up and configure Windows 10 devices so end users can work productively (and securely) from anywhere. Questions about things like: (1) Using Windows Autopilot with user-owned devices, (2) Using Windows Autopilot to upgrade your Windows 7 devices to Windows 10, (3) Deploying applications with Windows Autopilot, and (4) your question here! Join in the Microsoft Endpoint Manager AMA space, and be sure to add the event to your calendar. We look forward to seeing you there!

When: Tuesday, June 9, 2020 at 8:00am PT | You are invited to a free webinar tailored for education. Learn how universities and schools are using Microsoft Teams for course delivery with students and staff collaboration. Hosted by the Microsoft Product Group, this webinar covers an introduction and best practices for academics using Microsoft Teams. Agenda: (1) Overview of Microsoft Teams for Education, (2) Best Practices for communication and collaboration, and (3) Using Class Teams with your students for assignments, online learning and digital skills. Note: You can also find this session, and more, on-demand here.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, June 16, 2020 at 8:00am PT | Learn how IT can enable Microsoft Teams capabilities for users while maintaining the necessary configurations to align with required organizational business and security requirements. Agenda: (1) Automated team and policy provisioning strategies, (2) School Data Sync, and (3) Programmatically interacting with Teams. Note: You can also find this session, and more, on-demand here.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

Many of you have been looking for ways to bring the latest capabilities to your users to stay the most productive and secure. Customers who have switched to a faster update cadence, tell us about higher end-user satisfaction as they benefit from many capabilities and improvements as soon as they are available. The current worldwide environment has triggered an unprecedented acceleration in digital transformation, prompting IT to support companywide transitions to remote work without affecting productivity. To help you bring the latest capabilities to your users faster, we recommend customers choose Current Channel as their update cadence for servicing Microsoft 365 Apps for enterprise. We recognize that to manage more complex environments, you need extra tools and more time to validate new features without additional burden on IT. To support these requirements, we are releasing a whole new set of capabilities throughout the year. Based on a modern management approach, we’re focusing this wave of innovation on delivering servicing predictability, additional tools to manage the health of your environments, and a more efficient issue resolution process. We start by announcing the general availability of the new Monthly Enterprise Channel and a few other changes that modernize the way you service Microsoft 365 Apps, as you deliver the latest productivity value to your businesses.

OneDrive ensures secure and reliable collaboration both inside and outside your organization, with an intuitive and coherent sharing experience that extends across Microsoft 365. Safely sharing and accessing content is becoming increasingly important as the business world shifts to remote work. Users need to get to their files and folders from any number of places and devices, while admins need continued control over how that content is disseminated. OneDrive has the security and monitoring features required by both groups. Read on to learn how OneDrive helps users stay productive, gives admins the tools to manage and monitor content wherever it’s used, and, ultimately, protects confidential company information.

Yammer connects people across departments and across the organization, enabling you to build communities, share knowledge and engage employees. At Microsoft Ignite, we announced an entirely redesigned Yammer experience, with new capabilities and integrations that drive employee engagement throughout Microsoft 365. Now, the new Yammer is available to organizations in public preview. Here’s a quick look at what’s new and how to get access to the new Yammer. Yammer powers leadership engagement, corporate communications and knowledge sharing in Microsoft 365. This post includes some of the new capabilities we’re introducing to make communities and conversations more impactful. | Related: [Watch on-demand] Meet the new Yammer Webinar, May 12, 2020 | Use Communication Compliance to manage risk and identify inappropriate conduct in Yammer

We have heard your feedback and are aware that enterprise and departmental leaders are working to enhance productivity and collaboration, especially across remote workforces. Microsoft Teams plays a critical role in doing this. Therefore, to support and promote strategically focused Teams enablement, we are pleased to announce the newest app template: Request-a-team. Request-a-team provides a framework that automates the provisioning process based on core teams and channel options which are relevant to optimizing usage. This enables faster response time for team requests and offers a wealth of personalization options for organizations to implement repeatable best practices on team collaboration. The Request-a-team app template leverages a Power Apps application to surface easy-to-complete forms for the collection of information such as business justification, access scope, and ownership. End users can create teams from scratch, reuse existing internal teams, and/or take advantage of publicly available templates published by Microsoft.

Related:


NOTEWORTHY

When COVID-19 began its spread across the globe, Microsoft moved quickly to ensure our employees were able to work securely from home. Fortunately, we had a business continuity crisis plan in place that we used to guide our response. Our ability to respond to the crisis was greatly enhanced by how prepared Microsoft was to have its employees work from home. Having an entire company suddenly shift to remote working comes with its own challenges—it’s a lot more complex than making sure an employee’s laptop and home Wi-Fi are secure. Our Zero Trust strategy calls for strong identity authentication everywhere by confirming that all our users are validated using multifactor authentication (MFA). It requires that all devices employees use for work are managed and healthy. It accomplishes this by using Microsoft Intune for device management. It also relies on pervasive telemetry to monitor the performance and health of all services, applications, and networks. Another way to think of Zero Trust is as a requirement for constant verification. Throughout the process, Microsoft continuously monitors all access to corporate services, applications, and network connections.

Did you hear of room lists? What is a room list? A room list is a collection of room mailboxes. Room lists are specially marked distribution groups that you can also use the same way you use ‘regular’ distribution groups. You can only create room lists using the Exchange Management Shell. This article goes over how to create a room list in Exchange. We highly recommend defining room lists to mirror your building layouts, so that the room finder works best. We wanted to talk about this because we have now released the new room finder experience to Exchange Online Outlook on the web (and you should start seeing it roll out to other Outlook clients over the next few months).

As employees shift to working remotely, it is more important than ever that organizations prioritize protecting their business-critical and sensitive data. Your employees are accessing, sharing, creating, and storing data in new ways, and you need to make sure this is being done in a protected and compliant manner. At Microsoft, our goal is to provide a built-in, intelligent, unified, and extensible solution to protect and govern your data across your digital estate – in Microsoft 365 cloud services, on-premises, third-party SaaS applications, and more. With our Information Protection & Governance solution, we are building a unified set of capabilities for discovery, classification, labeling, protection, and governance not only in Office apps, but also in other popular productivity services where information resides (e.g. SharePoint, Exchange, OneDrive). The first step in the journey to protect and govern your data is getting a holistic understanding of the sensitive data in your digital estate. The data classification capabilities in the Microsoft 365 compliance center enable you to discover, classify, review, and monitor your data and establish appropriate policies to better protect and govern critical data (e.g. by applying sensitivity and retention labels or data loss prevention policies). We are excited to announce the general availability of ‘Overview’, ‘Content explorer’, and ‘Activity explorer’ capabilities to give you a holistic view of your sensitive data.

In these challenging times we don’t have the luxury of quick hallway conversations or brief exchanges in the break room. While those interactions may have seemed unimportant at the time, many of them led to getting work done—whether it was just to remind someone about feedback they needed on a document they shared earlier in the day or to ask a co-worker about a new acronym they heard in a meeting. If you’re working in Microsoft 365, you can still help your employees find important info without face-to-face interactions. Microsoft Search in Microsoft 365 connects you and your data across apps and services delivering personalized, contextually relevant information when you need it, no matter where you’re working. You can find Microsoft Search in apps such as Outlook, Office, SharePoint, Delve, and more. Just click in the search box and you’ll immediately see information about people, files, and conversations to help you work more efficiently.

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