Office 365 Weekly Digest | 2020-26

Welcome to the June 21 – 27, 2020 edition of the Office 365 Weekly Digest.

There were fourteen features added to the Office 365 Roadmap last week, including items for Teams, Exchange Online, Planner, Microsoft Information Protection, Outlook (iOS, web), and Yammer.

Some of the existing event series have new sessions for July. There are a couple brand new events – a “Getting Started with Microsoft Defender Advanced Threat Protection” webinar on July 7th, and this week’s spotlight event, “Empower your remote workforce with data security in OneDrive and SharePoint” webinar on Tuesday, June 30th at 9am Pacific.

Highlights from last week’s blogs include a look at what’s new to Microsoft 365 in June 2020, new copy plan and filtering features in Planner, recent updates for Productivity Score, and information on upcoming changes for user state in Yammer.

Wrapping up the post are noteworthy items on an extension on the temporary Microsoft 365 Live Events limits, the new ability to copy project in Project for the web, the general availability of Safe Documents, and the announcement of Microsoft Defender Advanced Threat Protection for Android.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
Microsoft Information Protection: Support for Exact Data Match (EDM) for the government clouds65150July CY2020Added: 23 June 2020
Status: In development
App / Service: Microsoft Information Protection, Gov
Organizations will be able to use EDM (Exact Data Match) to better protect content. With EDM-based classification, you can create a custom sensitive information type that is designed to: be dynamic and refreshable, be more scalable, result in fewer false-positives, work with structured sensitive data, handle sensitive information more securely and be used with several Microsoft cloud services.
Microsoft Teams: Large Gallery view (Preview) – see up to 49 participants65333July CY2020Added: 23 June 2020
Status: In development
App / Service: Teams
We will soon bring Large Gallery view to Microsoft Teams, providing a new way to view video up to 49 participants at once on a single screen (7×7). We will begin rolling out the feature to production with the new multi-window experience in late June and target full availability by the end of August. In order to take advantage of this new view, users will need to turn on the new multi-window meeting experience once made available.
Microsoft Teams: 7×7 view in meetings65336July CY2020Added: 23 June 2020
Status: In development
App / Service: Teams, Gov
We will soon bring Large Gallery view to Microsoft Teams, expanding the meeting grid view in Teams to accommodate up to 49 participants at once on a single screen (7×7). Large Gallery will be a public preview feature starting in late June and scaling up production access beginning in July. In order to take advantage of this new view, users will need to turn on the new multi-window meeting experience once made available. Note: GCC, GCC High, DoD, Germany
Microsoft Information Protection: Exact Data Match will support SALT in the data hashing process to improve data security65207August CY2020Added: 23 June 2020
Status: In development
App / Service: Microsoft Information Protection
Exact Data Match will support SALT in the data hashing process to improve data security. Adding a random string, known as a SALT, to each data value prior to hashing can make it much more challenging for an attacker to reverse engineer the original values.
Microsoft Information Protection: Exact Data Match will support data files containing up to 100 Million rows65208Q3 CY2020Added: 23 June 2020
Status: In development
App / Service: Microsoft Information Protection
The size of the data tables that can be uploaded into the Exact Data Match service will increase to 100 M rows.
Microsoft Planner: Tasks for Information Workers in Teams65385August CY2020Added: 23 June 2020
Status: In development
App / Service: Planner, Teams
Tasks for Information Workers in Teams—Tasks in Teams gives you a new unified view of your personal and team tasks, powered by Planner and To Do. It consolidates your tasks across Microsoft To Do, Planner and Outlook. Smart lists like Assigned to me bring tasks together across different task lists, whether you’re on desktop or mobile.
Exchange Online: Client Access rules support for OAuth POP and IMAP65417July CY2020Added: 23 June 2020
Status: In development
App / Service: Exchange Online
We are adding Client Access Rules Support to OAuth POP and IMAP in Exchange Online.
Microsoft Teams: New channel files tab for GCC, GCC-High and DoD65350July CY2020Added: 24 June 2020
Status: In development
App / Service: Teams, Gov
We are rolling out the new channel files tab experience to the government clouds (GCC, GCC-High, and DoD). This upgrade brings in more than 10 new features, including different SharePoint view, ability to view metadata, sync, row/column formatting etc.
Microsoft Forms: Specific User Sharing for Collaboration for GCC, GCC-High and DoD65379July CY2020Added: 25 June 2020
Status: In development
App / Service: Forms, Gov
Microsoft Forms: Specific User Sharing for Collaboration is a new Office 365 feature that allows Form Owners to collaborate with specific users or security groups. This allows for the creation of specified Co-authors that can help design the form and view/analyze response data and allows a Form Owner to keep the collaboration locked down much further than using the existing collaboration styles.
Outlook for iOS: New location for New Message and Event65440(not listed)Added: 25 June 2020
Status: In development
App / Service: Outlook – iOS
Similar to Outlook for Android, the location of the New Message or New Event button will move from a fixed location in the header to a location closer to the bottom right on of the screen, closer to your thumbs.
Microsoft Teams: Language-aware proofing65446June CY2020Added: 25 June 2020
Status: In development
App / Service: Teams
Communicate using multiple languages in Microsoft Teams. Users who write different messages in different languages will now see spellchecking relevant to the language they use when typing a message in the Microsoft Teams desktop app.
Outlook on the web: redesigned inbox “Storage” view in Settings65472July CY2020Added: 25 June 2020
Status: Rolling out
App / Service: Outlook – Web
We are redesigning the inbox storage view in Settings, so you can easily see which files and folder are consuming your inbox storage space and manage it.
Data loss prevention and Microsoft Teams65383July CY2020Added: 26 June 2020
Status: In development
App / Service: Teams, Gov
Data loss prevention (DLP) capabilities in Microsoft 365 government clouds will be extended to include Microsoft Teams chat and channel messages, including private channel messages. If your organization has DLP, you can now define policies that prevent people from sharing sensitive information in a Microsoft Teams channel or chat session.
Yammer: The New Yammer65410July CY2020Added: 26 June 2020
Status: In development
App / Service: Yammer
The next phase of the new Yammer experience rollout will begin in mid-July. Global Admins of existing networks can control how their organization previews and rolls out the new Yammer experience under the ‘New Yammer’ tab in Yammer Admin Settings.

UPCOMING EVENTS

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 1 – Effective Workspaces, you will explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Decide if your team is best served by a team and channels or a group chat and meetings, (2) Create a workspace for your team to provide the best collaboration experience, (3) Use a personal team to simplify your productivity, and (4) Determine best practices for Teams.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Designed for those who are already familiar with Microsoft Teams, our Tips & Tricks sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. In Part 2 – Get More from Teams, you will learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Implement strategies to manage and organize your work, (2) Leverage formatting best practices to help get your messages noticed (and responded to), (3) Easily find files, chats and projects, and (4) Simplify your workday.

When: Tuesday, June 30, 2020 at 8:00am PT | Bring conversations, content, assignments, and apps together in one place with Microsoft Teams. Build collaborative classrooms, connect in professional learning communities, and connect with colleagues — all from a single Office 365 Education experience. Learn how IT can enable these capabilities for users while maintaining the necessary configurations to align with required organizational business and security requirements. Join us for this webinar to learn: (1) Administration capabilities to enable and govern Microsoft Teams, (2) Allow for frictionless user Teams creation while enforcing business rules and addressing IT concerns, (3) Understand the Teams lifecycle and recommended practices for long term management of the environment, and (4) Security and compliance capabilities for Teams integrated in the Office 365 tools you are already using today. Note: You can also find this session, and more, on-demand here.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

When: Tuesday, June 30, 2020 at 9:00am PT | Data loss is non-negotiable for your business. Not only can it cost your company huge amounts of time and money, exposure of sensitive information and assets can have enormous legal and compliance implications, too. Safely sharing and accessing content is becoming increasingly important as the business world shifts to remote work. Users need to get to their files and folders from any number of places and devices, while admins need continued control over how that content is disseminated. OneDrive and SharePoint have the security and monitoring features required by both groups. In this webinar we will demonstrate how Microsoft 365, OneDrive and SharePoint helps users stay productive, keep your data secure and private, reduce the stress on IT during compliance or litigation issues while giving admins the tools to manage and monitor content.

When: Tuesday, June 30, 2020 at 10:00am PT | We are very excited to announce an Empower your remote workforce with data security in OneDrive ‘Ask Microsoft Anything’ (AMA) for OneDrive for Business! An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. This AMA gives you the opportunity to connect with members of the product engineering team who will be on hand to answer your questions and listen to feedback. Join in the OneDrive AMA space, and add the event to your calendar. We look forward to seeing you there!

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

When: Tuesday, July 7, 2020 at 8:00am PT | Chris Jackson and Dominique Kilman, Principal Program Managers at Microsoft, will share their experiences and provide recommendations on how to get started with Microsoft Defender ATP using a phased roadmap. Working with a variety of customers, they have documented a path to enable the many capabilities in Microsoft Defender ATP: what you should enable in the first 30 days, the first 90 days, and what you can look to enable beyond that!

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

This month, as communities around the world move from “remote everything” to a more hybrid model of work and life, we are excited to let you know that many capabilities from past announcements are reaching public preview or general availability. We can’t wait to get these, as well as some new updates, into your hands as we swiftly release new tools to further enable remote and hybrid work. A couple of highlights: We’re releasing some much-requested features in Microsoft Teams for our education community. These include expanding the Teams grid view to 7×7 (more on that below). Also, Microsoft Graph Connectors are now available to help you connect disparate systems and make content more accessible. Some of your favorite app improvements are also now available on more platforms—including Presenter Coach on Android and Polls in Outlook for all devices. And finally, new privacy settings in Edge and Microsoft Search provide IT with the flexibility to help you meet compliance requirements without impacting productivity.

Over the past few months, we’ve seen tremendous transformations take place as companies adapt to remote work environments. One key trend has been the rise of virtual meetings, as companies look to maintain their rhythm of business and keep human connections while working remote. However, as the volume of meetings increase, teams face challenges with management, efficacy, and engagement. To overcome some of these challenges, we’ll highlight a few popular Teams app integrations that can help you drive effective meetings while working remote. Effective meetings require more than corralling a group together to discuss – it requires thoughtfulness around agenda preparation, clarity on objectives, and defined sets of action items. An easy path to plan a successful meeting is to consider apps that streamline the agenda preparation and meeting management process.

Related:

Coming hot off our last Planner roundup at the end of May, we’re excited to announce two new features that rolled out in June: copy plan to an existing group or team and task filtering for iOS. Both have been frequent asks on Planner UserVoice, and both are now generally available to all Planner users. Office 365 Groups and Microsoft Teams are fantastic hubs for collaborating with your team. But in the words of one UserVoice commenter, “Group sprawl” is real. The more you use Groups and Teams, the more groups and teams you need to manage. Previously, copying a Planner plan created a new group, adding to that sprawl. But now, you can copy your plans to an existing group or team to streamline your workflow. This release also lets you choose which parts of your plan to copy over. Filtering in the Planner web experience makes it easy to quickly find tasks using keywords or premade filters, like Priority and Assignment. To bring greater parity to the mobile experience, we’ve added keyword filtering for task titles and assignees to the Planner app on iOS.

One of the goals of Microsoft Productivity Score is to enable business decision makers and IT to have conversations around driving productivity through insights into how the organization works and how technology enables productivity. In a world where many people are working remotely, we heard from you that these conversations are more important than ever, and that you need to understand the impact this has on your organization. In the Productivity Score private , you have insights into areas like how people communicate, collaborate, and how their device experience and network connectivity contribute to productivity.  To help you get even more insights and drive a more in-depth and relevant conversation in this new world of work, we are happy to share two new features: a special report focused on business continuity, and new features in Endpoint Analytics to help you diagnose and fix common support and performance issues and optimize software for best user experience, on Microsoft Endpoint Manager managed devices.

As Yammer continues to integrate more deeply with the Office 365 suite, we’ve set our sights on creating a consistent and coherent user state experience. We’re excited to share that we will soon be making “active” as the default state for new users when you deploy Yammer in your organizations or when new users join your organization. This would mean that from this point onwards, when you add a new user (say a new employee in your company) to AAD that user is Active Yammer user by default. Currently, Yammer is the only service within Microsoft 365 that uses the pending state concept, creating inconsistency with Azure Active Directory, access and integration issues with SharePoint and Microsoft Teams, and possible confusion for Office 365 admins. This change will make Yammer user state consistent with AAD user states and by extension, the rest of Office 365 apps such as Teams and Outlook. It will also allow new users to properly receive communication digests from Yammer and make deployment, data migration, and user onboarding with Yammer simple and frictionless. This is especially integral for customers migrating their data from US to EU since the user needs to be ‘active’ before their data can be migrated. The default Active state for all new users will be rolled out by end of September. In the coming months, we’ll begin the automated conversion of pending users to active users in your organization. This phase will be rolling out soon and expected to be completed by second half of 2020. | Related: Share authentic videos instantly in the Yammer mobile apps


NOTEWORTHY

In April, we announced that temporary default limit increases would be enabled for Microsoft 365 live events to help better support customers, through July 1. In order to continue meeting the needs of customers, we will extend the temporary default limits until October 1, 2020. Live events hosted in Teams, Stream and Yammer will continue to temporarily support events for up to 20,000 attendees, 16 hours in length and 50 events happening simultaneously. Additionally, customers can host a live event in Stream for up to 100,000 attendees when planned though the Microsoft live events assistance program. | Related: Scale video delivery with SDN/eCDN to optimize your network for Microsoft 365 live events

We are pleased to share that we’ve added the ability to copy projects in Microsoft Project for the web. We built this feature to address your feedback to allow you to reuse projects and repeat workflows. With Copy Project, you can now easily duplicate projects to get started even faster. It takes a lot of time to build the perfect project plan. This is especially true when a project includes a lot of tasks or are part of a repeated process. Manually recreating projects can be tedious and takes time away from actually doing the work. With copy project, you can now create a new project by duplicating an existing one.

We are excited to announce the general availability of Safe Documents, a new Microsoft 365 Apps feature that keeps enterprise users safe by verifying untrusted files on their behalf.  Safe Documents is a new feature that improves the existing Protected View experience. Although Protected View helps secure documents originating outside the organization, people too often exit the protection sandbox without considering if the document is safe – leaving their organizations vulnerable. To improve this trust promotion experience for Microsoft 365 Apps, Safe Documents takes away the guesswork by automatically verifying the document against the latest known risks and threat profiles before allowing users to leave the Protected View container. Note: The Safe Documents feature is only available with a ‘Microsoft 365 E5’ or ‘Microsoft 365 E5 Security’ license for Commercial and Education customers on Windows clients.

In this rapidly evolving world of mobile threats, Microsoft is taking a holistic approach to tackling these challenges and to securing enterprises and their data with our new mobile threat defense capabilities. We’re leveraging our unique visibility into the threat landscape and the vast signal, intelligence, and security expertise we have from across domains, such as our expertise in phishing and email, our endpoint threat research on malware and attacker techniques, and our focus on identity and zero trust to bring protection capabilities to mobile. Our integrated approach to security enables us to provide more complete coverage. Leveraging these capabilities, Microsoft Defender ATP for Android will help to protect our customers and their users by delivering: (1) Protection from phishing, (2) Proactive scanning of malicious applications, files, and potentially unwanted applications, (3) Adding layers of protection to help prevent and limit the impact of breaches, and (4) A unified security experience through Microsoft Defender Security Center. | Related: Announcing Microsoft Defender ATP for Android

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