Office 365 Weekly Digest | 2020-27

Welcome to the June 28 – July 4, 2020 edition of the Office 365 Weekly Digest.

Fifteen features were added to the Office 365 Roadmap last week, including items for Teams, SharePoint, Planner, Microsoft Information Protection, Outlook (web, Windows, Mac), and Visio.

July sessions for the remaining existing event series have been added. New this week is a “What’s new and upcoming in OneDrive” webinar on Tuesday, July 28th at 9am Pacific. The spotlight event of the week is the “How to get started with Microsoft Defender ATP” webinar on Tuesday, July 7th at 8am Pacific.

Blog posts in last week’s roundup include a look at the June 2020 updates for Microsoft Teams, details on new OneDrive features, the June 2020 SharePoint Roadmap Pitstop, and the June 2020 updates for Azure Active Directory.

Noteworthy item highlights include the “What’s new with Microsoft 365 June 2020” video, an update for modern authentication and unattended scripts in Exchange Online PowerShell v2, major new investments in Microsoft Learn, and a recent update that simplifies Office 365 URL publishing by FQDN deduplication for proxy servers.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
Microsoft Planner: Copy a link to your task or plan in Planner iOS and Android63466July CY2020Added: 29 June 2020
Status: In development
App / Service: Planner
Easily share your task or plan with others in your organization by copying and sending a link.
Microsoft Visio: Link your diagrams53961July CY2020Added: 30 June 2020
Status: In development
App / Service: Visio
Link shapes in your diagram by adding hyperlinks to web pages, other files stored online, pages within same Visio file, and email addresses to make your diagrams interactive with richer information.
Outlook for Android: Rich text options65442July CY2020Added: 30 June 2020
Status: Rolling out
App / Service: Outlook – Android
Access text formatting options when creating or replying to an email on your phone or tablet such as fonts, font sizes, bold / italics / underline, links and bullet / numbered lists.
SharePoint: New ways to add SharePoint images65599July CY2020Added: 01 July 2020
Status: In development
App / Service: SharePoint
Page authors can now copy and paste images on the canvas to automatically create a new image webpart. Authors can also drag and drop or paste images on top of an existing image webpart or title region to replace the image previously in the webpart.
Microsoft Teams: Meeting attendee limit increases to 300 participants for GCC, GCC-H, and DoD65668July CY2020Added: 02 July 2020
Status: In development
App / Service: Teams, Gov
To help customers meet rapidly changing communication and meeting needs, we are increasing the maximum number of participants allowed in a Teams meeting to 300. We expect to enable this new increase in June.
Microsoft Teams: Multi-Window Chat65602July CY2020Added: 02 July 2020
Status: In development
App / Service: Teams
Users will be able to pop out individual Teams chat conversations into a separate window, to help them streamline their workflow and more easily move between ongoing conversations.
Microsoft Translation is coming to Word, Excel, and PowerPoint in GCC-High64616Q3 CY2020Added: 02 July 2020
Status: In development
App / Service: M365 Apps, GCC High
M365 Intelligent Translation in Word, Excel, and PowerPoint will soon be enabled for GCC-High customers. This will allow users to translate text in their documents, spreadsheets, and PowerPoint slides into any of the languages supported by Microsoft Translator on Win32 Desktop versions.
Microsoft Teams: Simplified Global Notification Settings65636July CY2020Added: 02 July 2020
Status: In development
App / Service: Teams
Users can now configure and customize their notification settings through a newly designed notification settings section.
Microsoft Teams: Simplified Global Notification Settings for GCC, GCC-H and DoD65638Q3 CY2020Added: 02 July 2020
Status: In development
App / Service: Teams, Gov
Government users can now configure and customize their notification settings through a newly designed notification settings section.
Outlook on the web: book a physical workspace65646July CY2020Added: 02 July 2020
Status: In development
App / Service: Outlook – Web
You will be able to use your Calendar in Outlook to reserve a physical workspace at your office location in a way similar to conference room booking.
Outlook for Windows: book a physical workspace65642July CY2020Added: 02 July 2020
Status: In development
App / Service: Outlook – Windows
You will be able to use your Calendar in Outlook to reserve a physical workspace at your office location in a way similar to conference room booking.
Outlook for Windows: book a physical workspace65643July CY2020Added: 02 July 2020
Status: In development
App / Service: Outlook – Windows
You will be able to use your Calendar in Outlook to reserve a physical workspace at your office location in a way similar to conference room booking.
Outlook for Mac: book a physical workspace65644July CY2020Added: 02 July 2020
Status: In development
App / Service: Outlook – Mac
You will be able to use your Calendar in Outlook to reserve a physical workspace at your office location in a way similar to conference room booking.
Outlook for Mac: book a physical workspace65645July CY2020Added: 02 July 2020
Status: In development
App / Service: Outlook – Mac
You will be able to use your Calendar in Outlook to reserve a physical workspace at your office location in a way similar to conference room booking.
SharePoint: Centralized management for hub permissions65641July CY2020Added: 02 July 2020
Status: In development
App / Service: SharePoint
Hub permissions enable you to centralize the management of visitor access to associated sites. This is an optional feature for both hubs and associated sites.

UPCOMING EVENTS

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Do you want to get more done in Teams? Receive targeted and timely updates? Access services directly through Teams? Apps let you complete tasks, receive updates and communicate. This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Leverage formatting best practices to help get your messages noticed (and responded to), (2) Easily find files, chats and projects, (3) Implement strategies to manage and organize your work, and (4) Simplify your workday. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 2’.

When: Tuesday, July 7, 2020 at 8:00am PT | Chris Jackson and Dominique Kilman, Principal Program Managers at Microsoft, will share their experiences and provide recommendations on how to get started with Microsoft Defender ATP using a phased roadmap. Working with a variety of customers, they have documented a path to enable the many capabilities in Microsoft Defender ATP: what you should enable in the first 30 days, the first 90 days, and what you can look to enable beyond that!

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Determine the best approach for your collaboration needs (chat versus teams & channels), (2) Create workspaces for your team to provide the best teamwork experience​, and (3) Determine best practices in Microsoft Teams​ to enhance productivity. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 1’.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, July 28, 2020 at 9:00am PT | As the business world shifts to a new normal, digital transformation is taking place at a faster pace than ever before. Safely accessing, collaborating and sharing content remotely is becoming increasingly important. Files are often the starting point for getting work done and staying connected. Memos, presentations, photos, videos—these are the conduit for more fruitful interactions. OneDrive is a foundational product in our effort to build a seamless, connected experience in Microsoft 365. It cuts across Microsoft products so you can access and share your files from most endpoints, like Microsoft Teams. We’re excited to announce new OneDrive features for a more connected, flexible and secure files experience across Microsoft 365 . Join us for a free webinar to learn about new and upcoming innovations in OneDrive like Add to OneDrive, Sync admin reports, File sharing in Teams, Information barriers and more. This session is followed by an “Ask me anything” session at https://aka.ms/OneDriveAMA.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

Microsoft Teams continues to evolve to be the hub for teamwork and we’re excited to share new functionality that helps people do their best work. We have new meetings, calling, devices, chat and collaboration, IT admin, and industry features this month! Updates like Large gallery view (7×7), Virtual Breakout Rooms, Multi-Window for Meetings & Calling, new capabilities for EDU and GCC customers, and much, much more!

Related:

If there are two words that define the way we’ve used technology this year, they might just be “remote everything.” Our jobs. Our meetings. Our kids’ schools. Our social gatherings. Everything has moved online, accelerating our digital transformation both professionally and personally. We not only need the right apps to stay productive while working remotely, but we also need the right apps to stay connected with family and friends. Files are often the starting point for getting work done and staying connected. Memos, presentations, photos, videos—these are the conduit for more fruitful interactions. That’s why we’re excited to announce new OneDrive features across Microsoft 365 that bring a more connected and flexible files experience to business users, more control to admins, and a more personal touch to everyone at home.

This post includes all the SharePoint and related tech updates that rolled out in June 2020. This is the all-inclusive roadmap release recap for all things SharePoint and related technology. Highlighted features include the ability to enable the communication site experience for classic SharePoint team sites, Site analytics, Updating the default SharePoint site theme from blue to teal, support of up to 100GB file sizes, per file, into OneDrive, SharePoint Online and Teams, and much more! All the features listed began rolling out to Targeted Release customers in Office 365 as of June 2020 (possibly early July 2020).

We’re excited to share new Azure Active Directory (Azure AD) enhancements that will streamline administrator, developer, and end-user experiences. These new features really highlight our efforts to simplify identity and access management, while we also enhance the kinds of customization and controls our customers need. Specific examples are the preview of Switch tenants, general availability of the My Apps and My Account user portals default experience, and the general availability of the refreshed Azure AD and Microsoft 365 sign-in background design, as well as the Basic formatting for sign-in experiences.


NOTEWORTHY

Format: Video (8 mins) | This month, we cover new syncing options in Microsoft Edge for you and your users, improvements for managing Microsoft 365 Groups, how to get the new FastTrack Microsoft 365 set-up guides, Microsoft Forms in Teams, and other updates in the admin center and the productivity apps.

We are happy to announce the Public Preview of a Modern Auth unattended scripting option for use with Exchange Online PowerShell V2. This feature provides customers the ability to run non-interactive scripts using Modern Authentication. This feature requires version 2.0.3-Preview or later of the EXO PowerShell V2 module, available via PowerShellGallery. As previously announced, Basic Authentication for Exchange Online Remote PowerShell will be retired in the second half of 2021. Customers who currently use Exchange Online PowerShell cmdlets in unattended scripts should switch to adopt this new feature. This new approach uses Azure AD applications, certificates and Modern Authentication. Please note the feature does not support delegation. Unattended scripting in delegation scenarios is supported with the Secure App Model which is documented here. We hope this new feature makes it possible for you to move away from using Basic Authentication for your unattended scripting needs and appreciate the increased security this new option provides.

At Microsoft, we’re building a “learn it all” culture where we aim to embrace curiosity, focus on being resourceful, and take our learnings and apply them for future success. In that light, learning is more important than ever, and our goal is to help make technical learning even more accessible to everyone who wants to acquire a new skill, chase a new career path, and stay up-to-date on the latest technological advances. As we announced yesterday, Microsoft and LinkedIn are making a broad commitment to help students, job seekers and employees gain the skills they need to be successful in today’s digital-first economy. Microsoft Learn is an integral part of our skilling experience – it’s a free online learning platform that combines short step-by-step trainings, browser-based interactive coding and scripting environments, and task-based achievements to help learners advance their technical skills and prepare for certifications. From Azure to Microsoft 365 and Power Platform to Dynamics 365 and more, we offer training that can help everyone learn – from students to job seekers to professionals. Learners and organizations can personalize their experience by building and sharing customized training collections and can use bookmarks to easily find and return to content. Throughout the learning journey, learners can earn points, levels, and unlock badges, and can easily share their progress with colleagues and on social media.

Office 365 publishes IP Addresses and Fully Qualified Domain Names (FQDNs) so that customers can configure firewalls and proxy servers to allow appropriate access by users. These are published to https://aka.ms/o365ip and there is a web service which makes them available along with change tracking and 30 days’ notice for additions at https://aka.ms/ipurlws. We publish updates at the end of each month and included in today’s publishing is a new method for deduplicating FQDNs which would be already allowed by a published wildcard URL. This new method has two implications for customers: 1) There is a new change impact description in our changes web service called RemovedDuplicateIpOrUrl. This will be included any time we remove an FQDN because it is not necessary due to it matching a wildcard URL. When you see these changes, it means that an FQDN was removed from publishing, but that the FQDN is still in use by Office 365. The FQDN is covered by a wildcard URL which is also published. For example: connectivity to *.office.com is required for Office 365. Proxy servers do not need to additional have config.office.com allowed since access to that is already permitted by the *.office.com entry. 2) There are fewer entries published now that need to be listed on a proxy server. The changes to the Office 365 worldwide instance are published here, show 52 fewer FQDN/URL entries than yesterday. Note that the changes URL shows all changes since June 28, 2020 and will show additional changes in the future. This should help simplify proxy server configuration for Office 365.

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