Office 365 Weekly Digest | 2020-28

Welcome to the July 5 – 11, 2020 edition of the Office 365 Weekly Digest.

There were thirty-two features added to the Office 365 Roadmap last week, with the vast majority for Microsoft Teams. Due to the large number of items, all of the roadmap items are in a separate post this week, Office 365 Roadmap Update | 2020-28.

Sessions for the various Teams-focused events continue to be added here and there, so check again if you haven’t been able to find one that lines up with your schedule. An “Ask Microsoft Anything” (AMA) for the New Yammer on Thursday, July 23rd at 9am Pacific is the only brand new event. This week’s spotlight event is “Integrate apps to do more with Teams” with four sessions this week – 2 on Monday, July 13th, and one each on Wednesday, July 15th and Thursday, July 16th.

Highlights from last week’s blogs include major announcements for Microsoft Teams, some new on-demand training for several Office 365 services, a new RecoverableItems experience in Exchange Online, the June 2020 updates for Project on the web, and a look at how to protect your remote workforce from application-based attacks.

Wrapping up the post are noteworthy items such as a couple of reminders about upcoming planned service changes (Office 2013 client connectivity to Office 365 services and discontinuation of Classic usage and popularity reports), an announcement regarding the end of support for SharePoint 2010 workflows in Microsoft 365, and the July 2020 feature updates for Workplace Analytics.


OFFICE 365 ROADMAP

There were thirty-two features added to the Microsoft 365 Roadmap last week, so for this week the roadmap updates are detailed in a separate post, Office 365 Roadmap Update | 2020-28.


UPCOMING EVENTS

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

Do you want to get more done in Teams? Receive targeted and timely updates? Access services directly through Teams? Apps let you complete tasks, receive updates and communicate. This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Determine the best approach for your collaboration needs (chat versus teams & channels), (2) Create workspaces for your team to provide the best teamwork experience​, and (3) Determine best practices in Microsoft Teams​ to enhance productivity. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 1’.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Leverage formatting best practices to help get your messages noticed (and responded to), (2) Easily find files, chats and projects, (3) Implement strategies to manage and organize your work, and (4) Simplify your workday. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 2’.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need in a single interface. This foundational workshop covers basic capabilities across app management and security. With over 400 out-of-the-box applications available (and growing), you’re sure to find an app, or two, that your team can begin using today in Teams. After this session, you will be able to: (1) Identify suitable apps to meet the needs for your organization, (2) Recognize common attributes of successful app deployment, (3) Navigate security and compliance considerations for Teams’ apps, and (4) Determine the next steps to deploy an app to your environment.

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Thursday, July 23, 2020 at 9:00am PT | Bring all your questions and feedback about the new Yammer (available in public preview) to this ‘Ask Microsoft Anything’ (AMA) on Thursday, July 23, 2020, 9:00-10:00 AM PT. AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. Members of the Yammer team will be online during this one-hour event to respond directly to your posts. Join in the Yammer AMA discussion space, and add the event to your calendar. We look forward to seeing you there!

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, July 28, 2020 at 9:00am PT | As the business world shifts to a new normal, digital transformation is taking place at a faster pace than ever before. Safely accessing, collaborating and sharing content remotely is becoming increasingly important. Files are often the starting point for getting work done and staying connected. Memos, presentations, photos, videos—these are the conduit for more fruitful interactions. OneDrive is a foundational product in our effort to build a seamless, connected experience in Microsoft 365. It cuts across Microsoft products so you can access and share your files from most endpoints, like Microsoft Teams. We’re excited to announce new OneDrive features for a more connected, flexible and secure files experience across Microsoft 365 . Join us for a free webinar to learn about new and upcoming innovations in OneDrive like Add to OneDrive, Sync admin reports, File sharing in Teams, Information barriers and more. This session is followed by an “Ask me anything” session at https://aka.ms/OneDriveAMA.

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

We designed Microsoft Teams to be a virtual office you can take anywhere you go. Work seamlessly and transparently with your remote team and discover greater collaboration and productivity. Join us for this session and explore how to avoid communication sinkholes and do more together, no matter where you are. Each session is limited to 12 participants, reserve your seat now.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, August 18, 2020 at 8:00am PT | You are invited to a free webinar tailored for education. Learn how universities and schools are using Microsoft Teams for course delivery with students and staff collaboration. Hosted by the Microsoft Product Group, this webinar covers an introduction and best practices for academics using Microsoft Teams. Agenda: (1) Overview of Microsoft Teams for Education, (2) Best Practices for communication and collaboration, and (3) Using Class Teams with your students for assignments, online learning and digital skills. Note: You can also find this session, and more, on-demand here.

When: Tuesday, August 25, 2020 at 8:00am PT | Bring conversations, content, assignments, and apps together in one place with Microsoft Teams. Build collaborative classrooms, connect in professional learning communities, and connect with colleagues — all from a single Office 365 Education experience. Learn how IT can enable these capabilities for users while maintaining the necessary configurations to align with required organizational business and security requirements. Join us for this webinar to learn: (1) Administration capabilities to enable and govern Microsoft Teams, (2) Allow for frictionless user Teams creation while enforcing business rules and addressing IT concerns, (3) Understand the Teams lifecycle and recommended practices for long term management of the environment, and (4) Security and compliance capabilities for Teams integrated in the Office 365 tools you are already using today. Note: You can also find this session, and more, on-demand here.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.


BLOG ROUNDUP

We’ve reached an inflection point. As the global response to COVID-19 evolves, communities around the world have moved from an era of “remote everything” into a more hybrid model of work, learning, and life. And as we all scramble to keep up, the future of work and education is being shaped before our eyes. At Microsoft, we’ve spent the last few months learning from our customers and studying how they use our tools. We’ve also worked with experts across virtual reality, AI, and productivity research to help understand the future of work. We’re announcing a set of new features in Microsoft Teams that make virtual interactions more natural, more engaging, and ultimately, more human. These features offer three key benefits for people at work and in education. First, they help you feel more connected with your team and reduce meeting fatigue. Second, they make meetings more inclusive and engaging. And third, they help streamline your work and save time. It’s all about enabling people everywhere to collaborate, to stay connected, and to discover new ways to be productive from anywhere.

Related:

Train your mind and the tech will follow. This series of training videos covers the value and recent updates across SharePoint, OneDrive, Microsoft Lists, Microsoft Teams, Project Cortex, Yammer, and Stream  – including information for employees, admins, and developers – all in the context of scenarios supported within Microsoft 365 across teamwork and employee engagement. It is all here in one blog post, inline… consume at your leisure. Scroll down and learn about all as you go or click each title in the grid below to jump down the page to watch specific sessions – each with related links to learn more.

This post is a summary of the latest features for Project on the web. For June 2020, updates include: (1) Copy Project – You can copy an existing project and use it to create a new project. This feature should now be available to all Project for the web users, (2) View persistence – Collapsing summary tasks and custom column width in Grid view will remain the same when you reload or reopen your projects, (3) Office 365 user view to Project and Roadmap – All O365 users should be able to access Project and Roadmap as guests. The article also has a few soon-to-be-released features including custom fields at the task level, the ability to add roadmap reports to the Power BI template, and Teams integration for Project and Roadmap.

We are excited to announce that RecoverableItems, a tenant admin PowerShell cmdlet, has shipped to the preview version of Exchange Admin Center with a new UI! RecoverableItems has proven itself time and time again to be a fantastic cmdlet for tenant admins to quickly manage mailbox item deletion scenarios. Our team received feedback that because this functionality only existed in PowerShell, it only catered to power admins who have the expertise to write PowerShell commands, leaving out smaller customers who may not have such a user as a tenant admin. This left a big gap between the cmdlet’s potential and usage. We felt we didn’t have to sacrifice one for another, and there could be a win-win outcome that gives power users the freedom to directly use our PowerShell cmdlet, while unlocking the potential to reach more admins. Furthermore, we believe UI functionality for RecoverableItems will generally make life easier for all.

The global pandemic has dramatically shifted how people work. As a result, organizations around the world have scaled up cloud services to support collaboration and productivity from home. We’re also seeing more apps leverage Microsoft’s identity platform to ensure seamless access and integrated security as cloud app usage explodes, particularly in collaboration apps such as Zoom, Webex Teams, Box and Microsoft Teams. With increased cloud app usage and the shift to working from home, security and how employees access company resources are even more top of mind for companies. While application use has accelerated and enabled employees to be productive remotely, attackers are looking at leveraging application-based attacks to gain unwarranted access to valuable data in cloud services. While you may be familiar with attacks focused on users, such as email phishing or credential compromise, application-based attacks, such as consent phishing, is another threat vector you must be aware of. We wanted to share one of the ways application-based attacks can target the valuable data your organization cares about, and what you can do today to stay safe.


NOTEWORTHY

As previously announced, Office 2013 clients’ connections to commercial Office 365 services will not be supported after October 13, 2020. After this date, ongoing investments in the Office 365 cloud services – including Exchange Online, SharePoint Online, and OneDrive for Business – will proceed based on post-Office 2013 requirements. We recommend that organizations with Office 2013 clients consider migrating to Office 365 ProPlus. Support for Office 2016 and Office 2019 connections to Office 365 cloud services will continue until October 2023. Up to date information on current system requirements can be found under on the Office system requirements page, with related timelines available in the Office system requirements matrix.

Classic usage and popularity reports are in the process of being removed and will no longer be available after August 7, 2020. Instead, users will be able to find site usage data through the modern Site Usage report. The data that’s represented in the modern Site Usage report includes data from both classic and modern sites. The data from the classic popularity reports will not be available after August 7, 2020. If it’s required, you can download and save historical data from these reports before August 7, 2020.

Modern business process is essential for transforming organizational productivity in Microsoft 365. Since the release of SharePoint workflows, Microsoft has evolved workflow orchestration to not only encompass SharePoint, but all the productivity services you use with Microsoft 365 and beyond. Microsoft Power Automate connects to all Microsoft 365 services and over 220 services to let an enterprise build custom workflows. With the continued investment in Power Automate as the universal solution to workflow, Microsoft is retiring SharePoint 2010 workflows. For customers using SharePoint 2010 workflows, we recommend migrating to Power Automate during 2020 to maintain continuity in any business process. Starting August 1st, 2020, SharePoint 2010 workflows will be turned off for newly created tenants. Starting November 1st, 2020, Microsoft will begin to remove the ability to run or create SharePoint 2010 workflows from existing tenants. | Resource: SharePoint 2010 Workflow Retirement

When new files are added to SharePoint or OneDrive in Microsoft 365, it takes a while for them to be crawled and indexed. It takes additional time for the Office Data Loss Prevention (DLP) policy to scan the content and apply rules to help protect sensitive content. If external sharing is turned on, sensitive content could be shared and accessed by guests before the Office DLP rule finishes processing. Instead of turning off external sharing entirely, you can address this issue by using a new PowerShell cmdlet. The cmdlet prevents guests from accessing newly added files until at least one Office DLP policy scans the content of the file. If the file has no sensitive content based on the DLP policy, then guests can access the file. If the policy identifies sensitive content, then guests will not be able to access the file. It is worth mentioning that we have the scan performance much better so that external users do not have to wait long before accessing a non-sensitive file. In 95% of the cases the entire process should be done in less than 5 minutes. | Resource: Mark new files as sensitive by default

The Workplace Analytics team is excited to announce our feature updates for July 2020. (1) Updated Business continuity report – This report now appears in the Microsoft Productivity Score area of the M365 admin center. It is available to any M365 customer tenant that has at least 100 active M365 users. Microsoft admins can access the report and they can share it with their business leaders. In addition, if you’re an admin or a senior leader, the Business continuity report helps you understand how Workplace Analytics can help you learn and do more. Selecting Take action on any of these reports opens a pane that describes both general best practices and the benefits of diving deeper into information that Workplace Analytics can provide. (2) New organizational network analysis person-to-person query and metrics – Workplace Analytics now offers a new organizational network analysis (ONA) query and two new accompanying metrics. Measuring the quality, or strength, of an employee’s connections can help improve organizational functioning in various ways. (3) Increased number of non-global partitions – Based on feedback from multiple customers, we are now increasing to ten the number of non-global partitions, each of which can contain 10,000 licensed users. This feature is available to customers who have a current engagement with Workplace Analytics Customer Solutions.

2 thoughts on “Office 365 Weekly Digest | 2020-28

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

This site uses Akismet to reduce spam. Learn how your comment data is processed.