Office 365 Weekly Digest | 2020-33

Welcome to the August 9 – 15, 2020 edition of the Office 365 Weekly Digest.

There were fifteen features added to the Office 365 Roadmap last week, including items for Teams, Outlook (web, Android, iOS), Microsoft Information Protection, and Forms.

There were no new events to be added, even for existing event series. This week’s spotlight event is “Integrate apps to do more in Microsoft Teams” on Tuesday, August 18th at 10am Pacific.

Blog posts in last week’s roundup include answers to common questions about Teams compliance, a look at Teams updates for back-to-school, tips on the three basic Microsoft 365 security measures, and details on the Microsoft 365 network connectivity principles.

Noteworthy item highlights include six tips for using Microsoft To Do (on Windows), information on conditional access policies applying to all client applications by default, the public preview of assigning groups to Azure AD roles, and a note about the end of mainstream support for Exchange Server 2016 as it relates to using it for recipient management in a hybrid environment.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
Outlook on the web – Reply with a file27132Q2 CY2020Added: 10 August 2020
Status: Rolling out
App / Service: Outlook – Web
We are adding a new option to suggested replies in Outlook. Now when someone asks you for a file, Outlook will show a suggested reply to attach a file and recommend potential files from OneDrive and SharePoint.
Microsoft Teams: New Teams meeting pre-join experience67089September CY2020Added: 10 August 2020
Status: In development
App / Service: Teams
We are improving upon the pre-join meeting experience for Teams meetings. The new pre-join screen includes easier discovery for audio, video, and device selection configurations before joining a Teams meeting.
Microsoft Teams: Spotlight an individual video participant for all attendees in a Teams meeting67090September CY2020Added: 10 August 2020
Status: In development
App / Service: Teams
We are delivering the ability for presenters to lock on an individual video feed for all attendees to see during a Teams meeting. Once selected, the individual identified as the spotlight will be the main video shown to all participants. This applies to PC, Mac, mobile, and Microsoft Teams room systems.
Microsoft Teams: Enable tenant administrators to configure masking of PSTN participant phone numbers67091September CY2020Added: 10 August 2020
Status: In development
App / Service: Teams
For customers with Audio Conferencing enabled for their Teams meetings, we are providing the ability for tenant administrators to define how Audio Conferencing participants’ phone numbers appear in the roster view for meetings scheduled within their organization: masked to external users, masked for everyone, or off (visible to everyone).
Microsoft Teams: Customizable Praise Badges64978August CY2020Added: 11 August 2020
Status: In development
App / Service: Teams
Ability to create custom Praise badges (title, colors, images, language) that expresses company culture.
Advanced eDiscovery: Supporting modern attachments from SharePoint Online66185Q3 CY2020Added: 11 August 2020
Status: In development
App / Service: SharePoint
Collect, review, analyze, and export linked content from SharePoint Online in the new user experience.
Outlook for iOS: Automatic signing and encryption67271August CY2020Added: 11 August 2020
Status: In development
App / Service: Outlook – iOS
User setting to enable all messages to be automatically signed and encrypted using Secure Mobile Internet Mail extensions (S/MIME).
Outlook for Android: Automatic signing and encryption67272August CY2020Added: 11 August 2020
Status: In development
App / Service: Outlook – Android
User setting to enable all messages to be automatically signed and encrypted using Secure Mobile Internet Mail extensions (S/MIME).
Outlook for Android: End user options for Delegate permissions67273September CY2020Added: 11 August 2020
Status: In development
App / Service: Outlook – Android
You can extend permissions to have your delegate manage email and calendar events on your behalf by granting permission to read, create, change or delete items in your folders. Colleagues who have delegate permissions can add a Delegate Mailbox account to Outlook for Android.
Outlook for iOS: End user options to extend Delegate Permissions67274September CY2020Added: 11 August 2020
Status: In development
App / Service: Outlook – iOS
You can extend permissions to have your delegate manage email and calendar events on your behalf by granting permission to read, create, change or delete items in your folders. Colleagues who have delegate permissions can add a Delegate Mailbox account to Outlook for iOS.
Microsoft Information Protection: Teams DLP for Adaptive Cards67093September CY2020Added: 13 August 2020
Status: In development
App / Service: MIP
Data Loss Prevention for Microsoft Teams now extends to adaptive cards generated for Teams by apps and bots. Teams DLP will support scanning and detecting sensitive information in data embedded in Teams messages. Administrators will now be able to apply DLP policies to the adaptive cards generated by apps, as well as the user actions from users on the adaptive cards.
Microsoft Information Protection: Data loss prevention for Microsoft Teams in GCC-High and DoD67098November CY2020Added: 13 August 2020
Status: In development
App / Service: MIP, GCC High, DoD
Data loss prevention (DLP) capabilities in Microsoft 365 government clouds will be extended to include Microsoft Teams chat and channel messages, including private channel messages. If your organization has DLP, you can now define policies that prevent people from sharing sensitive information in a Microsoft Teams channel or chat session.
Forms: Print a blank Form67099August CY2020Added: 13 August 2020
Status: In development
App / Service: Forms
This new feature allows form designer to print a blank form/quiz to responder, who cannot fill the online form, to finish the form.
Microsoft Information Protection: UI for configuring Exact Data Match67100September CY2020Added: 13 August 2020
Status: In development
App / Service: MIP
Admins will be able to configure and edit Exact Data Match (EDM) from within the Microsoft 365 Compliance Center, providing an alternative to configuring EDM from PowerShell.
Microsoft Compliance Center: Expanded support to search and export items in SharePoint and OneDrive for Business Recycle Bin in Core eDiscovery & Advanced eDiscovery67092December CY2020Added: 14 August 2020
Status: In development
App / Service: eDiscovery, OneDrive, SharePoint
Traditionally, when a site is on hold, the files in the Recycle Bin would be stored in the Preservation Hold library. In cases when a site is not on hold, there is no way to search or export items in the Recycle Bin. The eDiscovery and SharePoint Online teams are making architectural changes that will make the Recycle Bin (both first-stage and second-stage Recycle Bins) in SharePoint Online and OneDrive for Business searchable and exportable by eDiscovery Managers. That means organizations can search and export items in the Recycle Bin regardless of whether a site is on hold or not.

UPCOMING EVENTS

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

When: Tuesday, August 18, 2020 at 8:00am PT | You are invited to a free webinar tailored for education. Learn how universities and schools are using Microsoft Teams for course delivery with students and staff collaboration. Hosted by the Microsoft Product Group, this webinar covers an introduction and best practices for academics using Microsoft Teams. Agenda: (1) Overview of Microsoft Teams for Education, (2) Best Practices for communication and collaboration, and (3) Using Class Teams with your students for assignments, online learning and digital skills. Note: You can also find this session, and more, on-demand here.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Do you want to get more done in Teams? Receive targeted and timely updates? Access services directly through Teams? Apps let you complete tasks, receive updates and communicate. This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

We designed Microsoft Teams to be a virtual office you can take anywhere you go. Work seamlessly and transparently with your remote team and discover greater collaboration and productivity. Join us for this session and explore how to avoid communication sinkholes and do more together, no matter where you are. Each session is limited to 12 participants, reserve your seat now.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Leverage formatting best practices to help get your messages noticed (and responded to), (2) Easily find files, chats and projects, (3) Implement strategies to manage and organize your work, and (4) Simplify your workday. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 2’.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Determine the best approach for your collaboration needs (chat versus teams & channels), (2) Create workspaces for your team to provide the best teamwork experience​, and (3) Determine best practices in Microsoft Teams​ to enhance productivity. Note: This session was previously called ‘Learn tips for taking Microsoft Teams to the next level – Part 1’.

Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need in a single interface. This foundational workshop covers basic capabilities across app management and security. With over 400 out-of-the-box applications available (and growing), you’re sure to find an app, or two, that your team can begin using today in Teams. After this session, you will be able to: (1) Identify suitable apps to meet the needs for your organization, (2) Recognize common attributes of successful app deployment, (3) Navigate security and compliance considerations for Teams’ apps, and (4) Determine the next steps to deploy an app to your environment.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Today’s workforce can work from anywhere, on any device, and on any app. Security teams need to understand threat signals from disconnected products and optimize security with minimal complexity. During this 2-hour interactive session, you will explore how to: (1) Safeguard users from malware attacks such as phishing and spoofing with Office 365, (2) Use the Windows Defender ecosystem to proactively monitor and protect your users, (3) Utilize Office 365 ATP to help protect users from bad links and attachments, and (4) Let machine learning and automation protect users from threats. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, August 25, 2020 at 8:00am PT | Bring conversations, content, assignments, and apps together in one place with Microsoft Teams. Build collaborative classrooms, connect in professional learning communities, and connect with colleagues — all from a single Office 365 Education experience. Learn how IT can enable these capabilities for users while maintaining the necessary configurations to align with required organizational business and security requirements. Join us for this webinar to learn: (1) Administration capabilities to enable and govern Microsoft Teams, (2) Allow for frictionless user Teams creation while enforcing business rules and addressing IT concerns, (3) Understand the Teams lifecycle and recommended practices for long term management of the environment, and (4) Security and compliance capabilities for Teams integrated in the Office 365 tools you are already using today. Note: You can also find this session, and more, on-demand here.

When: Tuesday, August 25, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. Join us for Episode 2 to learn about the latest features and functionalities to help educators make the most of Microsoft Teams and how IT pros can secure these features in a variety of environments. Be sure to add this event to your calendar!

How do you bring various stakeholders together across multiple teams to achieve your goal? Do you wish you could reduce the number of meetings or e-mails while still being able to solicit feedback, keep everyone informed, and get consensus? Join us to explore how to bring everything together in a shared workspace with Microsoft Teams. Learn how to chat, meet, share files, and work with other business applications to effectively engage others. This interactive 2-hour session will give you the opportunity to try it for yourself and test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

Your business needs to control how sensitive data is managed. Join us and explore how to assess your compliance risk, protect sensitive and business critical data, and respond efficiently to data discovery requests. During this 2-hour interactive session, you will explore how to: (1) Simplify assessment of compliance risk, (2) Integrate protection and governance of data, and (3) Intelligently respond to data discovery requests. Each session is limited to 12 participants, reserve your seat now.

Identity is at the center of security: don’t compromise when it comes to your company’s valuable information. Join us to explore how to use secure authentication, govern access, get comprehensive protection and set the right identity foundation. During this 2-hour interactive session, you will explore how to: (1) Enable password protection, (2) Bring multi-factor authentication to your Windows 10 users, (3) Protect your users and data through Office 365 multi-factor authentication, and (4) Use conditional access to protect across devices, locations and apps. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, September 8, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. Let’s talk security in Episode 3. The top challenge IT pros are facing right now is securing data. Join our product expert for a deep dive discussion on identity and authentication. Be sure to add this event to your calendar!

Are you still sending an e-mail with an attachment to your teammates when you want to collaborate on a file? How fast do they respond? How do you know if they are working on the file? How do you manage version control? With Microsoft 365 tools for teamwork, you can seamlessly collaborate on files with your team members. Using Microsoft Teams, you can invite your teammates into an environment where they can effectively collaborate and engage in a persistent conversation. Join us for this session and explore how to avoid productivity sinkholes and increase productivity. This interactive 2-hour session will give you the opportunity to test drive Microsoft Teams in a live cloud environment. A trained facilitator will guide you as you apply these tools to your own business scenarios and experience how they can work for you. Each session is limited to 12 participants, reserve your seat now.

When: Wednesday, September 9, 2020 at 9:00am PT | Join us for an opportunity to “Ask Microsoft Anything” (AMA) about upcoming changes to support for Office 2016 for Mac, Office 2010 and Office 2013 connectivity to Office 365 services. To join, simply visit the Office End of Support AMA space at 9:00am Pacific and submit a question. An AMA is a live, online, text-based question-and-answer event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. Note: While we’ll only be answering questions in real-time from 9am – 10am Pacific, you can post your questions for the AMA to the Office End of Support AMA space up to 24 hours in advance. We look forward to seeing you there!

Data needs to be protected wherever it’s stored and whenever it travels, and you need the tools to monitor policy violations and risky behavior. Join us to explore how to implement a comprehensive and integrated approach across devices, apps, cloud services, and on-premises. During this 2-hour interactive session, you will explore how to: (1) Identify, monitor and automatically protect sensitive information across Office 365, (2) Help classify and protect documents and email, and (3) Use policies to enable BYOD scenarios by protecting data at the app level. Each session is limited to 12 participants, reserve your seat now.

When: Tuesday, September 15, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In this special episode, you’ll get a preview of what’s coming up at Microsoft Ignite. Hear about upcoming sessions you don’t want to miss, as well as new resources that will help you make the most of your experience. Be sure to add this event to your calendar!

When: Wednesday, September 23, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. Join us for a wrap-up of day 1 at Microsoft Ignite. You’ll hear all the highlights and we’ll talk about what’s coming up on day 2. Be sure to add this event to your calendar!

When: Friday, September 25, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. Join us for a complete wrap-up of day 1 and 2 at Microsoft Ignite. You’ll hear all the highlights and talk with product experts. Be sure to add this event to your calendar!

When: Thursday, October 8, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. The events industry transformed overnight, and Microsoft Teams played a big part in this transition. In Episode 7, we’ll sit down with members of the Microsoft Teams product group and learn how they are building the future of high-scale communication with Microsoft Teams. Be sure to add this event to your calendar!

When: Thursday, October 22, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 8, learn about new Teams deep dive help videos for administrators as well as other resources to get your support teams and help desk up to speed. Be sure to add this event to your calendar!

When: Thursday, November 5, 2020 at 9:00am PT | The recent shift to remote, hybrid and on-premise work has IT professionals across every industry looking for more solutions and support for deploying Microsoft Teams. That’s why we’re excited to launch this new live webcast series. In Episode 9, which is one of the most requested episodes, we’ll feature tips, tricks and gotchas on managing guest access in Microsoft Teams. Be sure to add this event to your calendar!


BLOG ROUNDUP

This post aims to answer common questions related to compliance in Microsoft Teams, specifically for eDiscovery and retention. Questions such as: “Can you collect information from users with on-premises mailboxes?”, “Do Retention Policies support Teams?”, and “Are historical Teams memberships considered when performing a search?”, along with many others.

A new school year is upon us, and so are Microsoft Teams updates that will make learning even more collaborative, engaging, and secure. We heard your suggestions, solutions, and successes over the past several months and enhanced our digital platform with updates just in time for back-to-school. More than 25 Teams updates are ready to support you and your students, whether your school is operating remotely, returning to the classroom, or doing a combination of both. Here are a few exciting updates, designed to help educators, students, and IT professionals save time, stay organized, and excel in the year ahead.

Through difficult times, some adversaries will find opportunities and COVID-19 has proven to be a ripe opportunity for them to target a new, expanding, remote workforce. While these threats morph and evolve, Microsoft’s Detection and Response Team (DART) finds ways to endure and help organizations become more resilient. Cloud environments are continuously being put to the test during this challenging period. DART has seen various security configurations in our customers’ cloud tenants. The one commonality: administrators flip the switch on a few security tasks without genuinely understanding the process and procedures needed to ensure everything works as designed and consequently create gaps in defenses and opportunities for attackers to circumvent security controls. When it comes to defense-in-depth, these controls must work in concert with one another. This post describes three security measures you should employ for your Azure AD/Office 365 environment when first setting up a new tenant, or when tightening the reins on a well-established tenant – (1) Create an emergency Global Administration account, (2) Enable Multi-factor Authentication (MFA), and (3) Block legacy authentication.

To help customers modernize their network architectures, Microsoft has developed 4 Network Connectivity Principles. These principles can help customers evaluate their existing network architectures and its readiness for Microsoft 365; inform future network design choices for in office and remote users; and modernize their networks to achieve both security and optimal user experience, instead of trading one versus another.  These principles can also be helpful to evaluate different network partner solution architectures for Microsoft 365 alignment and provide confidence that customer network choices are not only optimal, but future proof for the dynamic and evolving nature of the Internet and Microsoft 365 cloud. To dive into the details please watch the first video in our Microsoft 365 Network Connectivity Video Series. Please watch out for additional videos that dive deep into the details on how those principles can be applied to network design, network configuration, remote user connectivity, and achieving Zero Trust security. For the latest information on how to configure your Microsoft 365 network components to maximize performance and provide the best possible user experience visit: https://msft.it/6003To3vP.

Related:


NOTEWORTHY

Whether you use to-do lists for work, school, or personal tasks, engaging with your tasks is key to a balanced schedule. Microsoft To Do syncs your tasks across your devices, whether you use Android, iOS, Mac, Windows, or the web. To Do is also integrated with the Microsoft 365 suite of applications, including Outlook and Teams. In the first installment of our Six Tips series, we’ll focus on Windows 10 devices. The six tips are: (1) Pin to taskbar, (2) App badge notifications, (3) Using Live Tiles, (4) Assigning tasks in shared lists, (5) Reminders and due dates for tasks, and (6) Add context to your tasks.

Organizations use Azure AD Conditional Access to enforce Zero-Trust Least-Privileged Access policies. Conditional Access allows you to determine access based on explicitly verified signals collected during the user’s sign-in, such as the client app, device health, session risk, or IP address. This is the best mechanism to block legacy authentication, but a recent analysis showed fewer than 16% of organizations with Conditional Access have policies that apply to sign-ins using legacy authentication protocols. To help organizations more easily achieve a secure Zero Trust posture, we’re announcing 2 updates to help customers block legacy authentication: (1) New Conditional Access policies will apply to legacy authentication clients by default, and (2) The client apps condition, including improvements to the client apps admin experience, is now in General Availability. | Related: New Forrester study shows customers who deploy Microsoft Azure AD benefit from 123% ROI

We’re excited to share that you can assign groups to Azure Active Directory (Azure AD) roles, now in public preview. Role delegation to groups is one of the most requested features in our feedback forum. Currently this is available for Azure AD groups and Azure AD built-in roles, and we’ll be extending this in the future to on-premises groups as well as Azure AD custom roles. To use this feature, you’ll need to create an Azure AD group and enable it to have roles assigned. This can be done by anyone who is either a Privileged Role Administrator or a Global Administrator. After that, any of the Azure AD built-in roles, such as Teams Administrator or SharePoint Administrator, can have groups assigned to them. The owner of the group can then manage group memberships and control who can get the role, allowing you to effectively delegate the administration of Azure AD roles and reduce the dependency on Privileged Role Administrator or Global Administrator. You can also use this along with Privileged Identity Management (PIM) to enable just-in-time role assignment for the group. With this integration, each member of the group activates their role separately when needed and their access is revoked when the role assignment expires.

As hopefully many of you already know Exchange Server 2016 enters the Extended Support phase of its product lifecycle on October 14th 2020. That’s just a few short months away. During Extended Support, products receive only updates defined as Critical consistent with the Security Update Guide. For Exchange Server 2016, critical updates will also include any required product updates due to time zone definition changes. With the transition of Exchange Server 2016 to Extended Support, the quarterly release schedule of cumulative updates (CU) will end. The last planned CU for Exchange Server 2016, CU19, will be released in December 2020. There is one more consideration for this change that we want to address, and that is the ongoing use of Exchange Server 2016 for recipient management for hybrid organizations that have moved all their mailboxes to the cloud. As you probably also know we have historically provided a free license for these ‘management’ servers if their only use is to properly manage Exchange attributes when recipient objects are mastered on-premises. You also know that we never provided this free license type for Exchange Server 2019. We want to assure you that we are still committed to delivering a solution that will allow these lingering servers to be removed, but it will not arrive before Exchange Server 2016 enters Extended Support. For this reason, we want to make our recommendation for this scenario clear. Our broad recommendation is to keep Exchange Server 2016 in production use until such point as we release a solution that allows those servers to be removed. As explained earlier, Extended Support still provides security and time zone updates and so keeping them in production and ensuring they are properly patched does not increase your risk profile in any way.

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