Office 365 Weekly Digest | 2021-03

Welcome to the January 18 – 24, 2021 edition of the Office 365 Weekly Digest.

There were seventeen additions to the Office 365 Roadmap last week, including updates for Teams, OneDrive, SharePoint, Exchange, Microsoft 365 Compliance Center, Microsoft Defender for Endpoint, and Microsoft Information Protection.

The “Microsoft 365 Defender: Protect, Detect, and Respond to Solorigate using Microsoft 365 Defender” session on Thursday, January 28th at 11am Pacific, is the only brand new event. There were new sessions added for some of the existing meeting series. This week’s spotlight event is the “Microsoft 365 Virtual Training Day: Meeting Organizational Compliance Requirements” training on Tuesday, January 26th from 10am – 2pm Pacific.

Blog posts in last week’s roundup include tips for safe online meetings and collaboration with Microsoft Teams, details on automatic email forwarding in Exchange Online, information on how IT leaders are securing identities with Zero Trust, and several deployment acceleration guides for Microsoft 365 Information Protection and Compliance.

Noteworthy items highlights include the availability of the Groups feature in the new Exchange Admin Center, updates for Yammer Reactions to make them more inclusive, information on the Microsoft Lists app for iOS, and details on an internal PowerApps “Release Planner” app used internally by Microsoft product teams.


OFFICE 365 ROADMAP

Below are the items added to the Office 365 Roadmap last week…

Note: The Estimated Release dates listed below are subject to change. The direct link provided for each item can be used to determine if the estimated release date has been updated since the time of publication.

DescriptionFeature IDEstimated ReleaseDetails
Microsoft 365 Compliance center: Information governance – Auto-labeling of cloud attachments70580June CY2021Added: 19 January 2021
Status: In development
App / Service: M365 Compliance
This update enables organizations to automatically apply retention labels to the version of files shared as cloud attachments, which are live links of SharePoint or OneDrive content that can be shared via emails or Teams messages.
Microsoft 365 compliance center: Information governance – Retention policies for Microsoft Teams private channels70582March CY2021Added: 19 January 2021
Status: In development
App / Service: M365 Compliance
This update enables organizations to apply an organization-wide retention policy on Teams private channel messages.
SharePoint: Scenario-Based Site Templates70574March CY2021Added: 21 January 2021
Status: In development
App / Service: SharePoint
Use scenario-based site templates that leverage existing SharePoint capabilities (e.g. pages, lists, libraries, branding) to build your own sites faster and get inspired.
OneDrive: Sync Client support for DWG file Version History70575March CY2021Added: 21 January 2021
Status: In development
App / Service: OneDrive
We’re updating OneDrive Sync client to support Version History for DWG files. This change fixes a known issue where Version History is missing for DWG files backed by Sync client.
Exchange: OAuth Client Credential Flow support for POP/IMAP70577July CY2021Added: 21 January 2021
Status: In development
App / Service: Exchange
Adding support for the Client Credential OAuth flow to the POP and IMAP protocols in Exchange Online.
Microsoft 365 compliance center: Information governance – Adaptive retention policies (Public Preview)70578June CY2021Added: 21 January 2021
Status: In development
App / Service: M365 Compliance
This update allows admins to create retention policies scoped to geography, department, or other user or site attribute. For example, admins can create a policy specifically for users in the UK’s human resources team by leveraging the adaptive policy scope.
Microsoft 365 compliance center: Information governance – Multi-stage disposition review70579June CY2021Added: 21 January 2021
Status: In development
App / Service: M365 Compliance
This update allows organizations to use a multi-stage disposition process, including multiple stakeholders and reviews before deleting the content.
Microsoft 365 Compliance center: Information governance – Yammer retention70581March CY2021Added: 21 January 2021
Status: In development
App / Service: M365 Compliance
This update enables organizations to apply retention policies on Yammer messages.
Microsoft 365 Compliance center: Advanced Audit – Mail attachments event70584June CY2021Added: 21 January 2021
Status: In development
App / Service: M365 Compliance
This update adds a new audit event that specifies if a mail attachment was accessed by the user.
Microsoft 365 compliance center: Advanced Audit – Teams reactions on messages70585June CY2021Added: 21 January 2021
Status: In development
App / Service: M365 Compliance
See new audit activity related to Teams reactions on messages.
Microsoft 365 compliance center: Advanced eDiscovery – Hold optimizations70586June CY2021Added: 21 January 2021
Status: In development
App / Service: M365 Compliance
This update provides various service optimizations for Advanced eDiscovery, including hold reliability and limits increase.
Microsoft Information Protection: Microsoft Teams location picker supports security groups and distribution lists (GCC)70587February CY2021Added: 21 January 2021
Status: In development
App / Service: MIP
Data loss prevention (DLP) for Microsoft Teams will now support security groups and distribution lists as part of the Teams location picker, enabling more granular control of DLP policy scope (i.e. to include/exclude particular departments, business units, geo-specific security groups, etc.).
SharePoint: App Bar70576March CY2021Added: 22 January 2021
Status: In development
App / Service: SharePoint
The SharePoint app bar brings a consistent navigation experience to every site on your intelligent intranet, featuring quick access to important sites across the organization with global navigation, personally relevant sites, and the news feed.
Teams: 2×2 video in Gallery view for web meetings in Edge and Chrome browsers70589February CY2021Added: 22 January 2021
Status: In development
App / Service: Teams
Gallery view now can show up to 4 participant videos during a meeting in Edge or Chrome browser.
Microsoft Defender for Endpoint: Threat and vulnerability management for macOS70691January CY2021Added: 22 January 2021
Status: In development
App / Service: Microsoft Defender for Endpoint
Software vulnerability assessment are available for macOS. The same familiar insights are available as for Windows devices in the recommendations, software inventory, weaknesses, and other dashboards.
Microsoft Teams: Align the experience creating a team from different Teams interfaces70696February CY2021Added: 22 January 2021
Status: In development
App / Service: Teams
Align the experience for Teams creation in Teams Admin Center to the experience in creating a team in the Teams client.
Microsoft Teams: Moving all PowerShell work items under ITPro-PowerShell70697February CY2021Added: 22 January 2021
Status: In development
App / Service: Teams
Migrate from ADAL to MSAL – Moving all PowerShell work items under ITPro-PowerShell.

UPCOMING EVENTS

Microsoft Teams can help your employees stay connected and collaborate with each other, especially in the current unprecedented time where remote work is a reality of employees around the world. Being able to chat, do video meetings and collaborate on Office documents within Teams can help companies stay productive. Whether you are a small business, a non-profit or a large organization, you can get started with Teams within Microsoft 365 or Office 365 suite – even before deploying any other Office app or service. Join Microsoft Teams experts as we review Teams implementation for collaboration, chat and meetings. We’ll share key configurations, considerations, best practices, and resources to get your users up and running quickly. After this session, you will be able to: (1) Recognize key success factors for technical and user readiness, (2) Identify pre-requisites and tenant setup for your environment, (3) Install the Teams clients appropriate for your organization, (4) Configure policies that enable your preferred user experiences, and (5) Leverage collaboration features to enhance remote work scenarios.

Do you want to get more done in Teams? Receive targeted and timely updates? Access services directly through Teams? Apps let you complete tasks, receive updates and communicate. This session introduces you to the key activities needed to get started with adding applications, bots and connectors in Microsoft Teams today. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using apps in Teams. After this session, you will be able to: (1) See how applications, bots and connectors can help you be more efficient while working in Teams, (2) Select an application, bot or connector for your workspace, (3) Install an application, bot or connector, and (4) Use an application, bot or connector in your workspace.

Are you looking to ensure users have optimal experiences with meetings and voice capabilities in Teams? During this session, we’ll discuss tools, reporting and best practices to help you manage service quality — from establishing a proactive  strategy to resolving common quality issues as they arise. We’ll build upon best practices from Teams experts and make it real with examples of common scenarios that may arise as your organization embraces meetings and voice capabilities in Teams. Join us for an expert-led workshop for guidance on key resources and actionable insights to manage audio and video quality with Microsoft Teams. Your users will thank you for it! After this session, you will be able to: (1) Define key service metrics and user experience factors for quality, (2) Recognize concepts and metrics in core tools and resources that help you assess usage and quality, (3) Identify key indicators of poor experience in common scenarios and relevant actions to address, and (4) Establish a proactive quality management strategy to ensure optimal user experience.

Join Microsoft Teams experts as we review high-value scenarios including incident management (help desk), employee engagement, and productivity that can be enhanced through simple integrations in Teams. We focus on popular enterprise applications your users may already be using every day. Come see how easy it is to connect your systems, increase automation, and deliver improved experiences by bringing the apps your organization relies on into Teams. After this session, you will be able to: (1) Understand common app integrations for Teams across multiple scenarios and user personas, and (2) Understand third-party apps available for key scenarios.

Discover everything you need to facilitate a successful upgrade to Teams. By the end of this workshop, participants will be able to: (1) Understand why a formal plan is crucial for upgrade success, (2) Identify the steps to the upgrade success framework, (3) Recognize common attributes of successful customers, and (4) Create and implement their own upgrade plan. The audience for this session is All (Business Sponsors, IT Admins, User Readiness/Change Manager, Project Lead).

Join Microsoft Teams experts as we review how you can deploy commonly-used applications directly within Teams, enabling your users to work more efficiently and effectively by accessing everything they need in a single interface. This foundational workshop covers basic capabilities across app management and security. With over 400 out-of-the-box applications available (and growing), you’re sure to find an app, or two, that your team can begin using today in Teams. After this session, you will be able to: (1) Identify suitable apps to meet the needs for your organization, (2) Recognize common attributes of successful app deployment, (3) Navigate security and compliance considerations for Teams’ apps, and (4) Determine the next steps to deploy an app to your environment.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Through a series of live demonstrations and best practices, you’ll leave this session with everything you need to start using Teams. After this session, you will be able to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams.

Determine the most suitable approach based on your current Skype for Business implementation and upgrade goals. By the end of this workshop, participants will be able to: (1) Understand common scenarios and upgrade approaches, (2) Visualize the user experience for each approach, and (3) Determine the optimal upgrade approach for your organization.  IT Admins are the primary audience for this session.

Design a user readiness strategy to help your users love and adopt Teams. By the end of this workshop, participants will be able to: (1) Recognize factors that influence user acceptance and adoption, (2) Define core value messaging for Teams in your organization, and (3) Outline your awareness, training and support activities. The audience for this session is: User Readiness/Change Manager.

Leverage the intelligent and integrated Microsoft solutions to help your organization achieve its compliance goals by joining the Microsoft 365 Virtual Training Day: Meeting Organizational Compliance Requirements free one day online training session. Level 200-300 (Intermediate to Advanced) content. Technology covered: Data classification, labeling, governance, policy violation remediation, eDiscovery, audit, risk assessment. In this session you will: (1) Learn to use intelligence to identify, protect and govern your important data, (2) Learn to intelligently identify and remediate critical insider threats and risks, (3) Learn how to use the latest eDiscovery and audit capabilities to find relevant data and respond efficiently, and (4) Learn how to simplify and automate IT risk assessment.

Are you ready to add PSTN calling capabilities to Microsoft Teams? Join Microsoft Teams Engineering subject-matter-experts as they demystify the options for adding PSTN calling to Teams, provide you with best practices for configuring calling options and show you how to monitor call quality. After this session, you will be able to: (1) Understand the history of voice services in Microsoft products, (2) Identify what calling options in Microsoft Teams are right for you, (3) Configure your calling options in the Teams admin portal, and (4) Monitor and use call quality tools in Teams.

Have you spent significant time and resources to prepare for a meeting and still felt it wasn’t productive? Have you attended a meeting only to leave feeling like not much was accomplished? Join this class to learn how to make your meetings engaging, productive and effective. Microsoft Teams can help make your meetings worth showing up for. After this session, you will be able to: (1) Use Teams for your entire meeting experience, (2) Record your meeting, making it easy for those who couldn’t attend to get caught up, (3) Keep important meetings at your fingertips by pinning them for easy access, and (4) Assess which audio and video devices are best for your meeting needs.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Explore ways to determine the best approach for creating workspaces for projects and workgroups. After this session, you will be able to: (1) Determine the best approach for your collaboration needs (chat versus teams & channels), (2) Create workspaces for your team to provide the best teamwork experience​, and (3) Determine best practices in Microsoft Teams​ to enhance productivity.

Execute your defined upgrade approach as part of your formal upgrade plan. By the end of this workshop, participants will be able to: (1) Recognize the upgrade settings in your O365 tenant admin portal, (2) Understand technical tips and considerations for a successful upgrade, and (3) Apply the appropriate settings in the Portal to execute your upgrade. The primary audience for this session is IT Admins.

Designed for those who are already familiar with Microsoft Teams, our ‘Go Deeper’ sessions offer insights and best practices. Learn how Teams can help organize your workday and make it easier to stay connected with colleagues. Learn tips and tricks for managing and organizing work and communications in Teams. After this session, you will be able to: (1) Leverage formatting best practices to help get your messages noticed (and responded to), (2) Easily find files, chats and projects, (3) Implement strategies to manage and organize your work, and (4) Simplify your workday.

When: Thursday, January 28, 2021 at 11:00am PT | Microsoft security researchers continue to investigate and respond to the sophisticated cyberattack known as Solorigate involving a supply chain compromise and the subsequent compromise of cloud assets. Will review how M365 Defender can detect the various stages of Solorigate and help you formulate your response plan.

Working from home offers the opportunity to maintain your workflow while allowing flexibility in how and where you get your work done. Shifting to a remote worker status can be an adjustment as you look for ways to balance home and work life, maintain focus and be fully productive. Microsoft Teams can help you stay connected to your team while providing access to all of the tools and resources you need to get your work done. Join us to learn tips that can help set you up for success as you transition into a ‘work from home’ scenario. During this session, we’ll share: (1) Guidance for setting up your home environment for work, (2) Best practices for maintaining your workflow while working at home, (3) Tips for staying connected to your team while remote, and (4) Insights for effectively supporting a remote team.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Join us for this session and leave this with everything you need to start using Teams. During this 2-hour interactive session, you will explore how to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams. Each session is limited to 15 participants, reserve your seat now.

We designed Microsoft Teams to be a virtual office you can take anywhere you go. Work seamlessly and transparently with your remote team and discover greater collaboration and productivity. Join us for this session and explore how to avoid communication sinkholes and do more together, no matter where you are. Each session is limited to 15 participants, reserve your seat now.

To be productive in a remote environment, your employees need to be able to safely collaborate from anywhere. Microsoft 365 Virtual Training Day: Enabling Remote Work with Microsoft Teams helps you provide a remote workforce with the tools, resources and solutions they need to stay connected and productive. Join us to learn how to get the most out of Microsoft Teams online meetings, calling, video and chat, and empower your workforce to work from any location on any device. During this two-part training event, you will explore how to: (1) Enable your people to meet and collaborate from home, (2) Make productivity applications available on any device, and (3) Deliver the best remote user experience.

With the dramatic shift to remote work, we all continue to seek creative ways to stay connected and productive in our jobs. How do we recreate those meetings, calls, and large events that previously brought us together and helped us achieve our business goals? Do we have the right tools and devices to do so? And how do we do all of this while keeping security top of mind? These aren’t easy questions to answer. This one-hour session will give you the opportunity to test drive Microsoft Teams, Yammer, and Power BI in a live cloud environment. A facilitator will guide you as you create a virtual company-wide meeting and explore how to: (1) Build a communication and collaboration hub, (2) Engage employees through chat and polls, (3) Set up automated meeting captioning, translation, and transcripts, and (4) Use analytical tools to make sense of data, categorize it, and make it easier to visualize. Each session is limited to 15 participants, reserve your seat now.

In this training, you will learn how to protect your organization’s identities, data, applications, and devices across on-premises, cloud, and mobile – end to-end using the latest tools and guidance. This event covers intermediate to advanced content (level 200-300) and includes the following technologies: Threat Protection, Information Protection, Identify and Access Management, Security Management. In this workshop you will: (1) Increase level of understanding on how Microsoft delivers security across Microsoft 365, (2) Increase knowledge of security features and solutions, and (3) Connect with local technical experts and FastTrack resources.

Remote work requires smarter workflows. Microsoft 365 Virtual Training Day: Building Microsoft Teams Integrations and Workflows shows you how the Microsoft Teams developer platform makes it easy to integrate your apps and services to improve productivity, make decisions faster and create collaboration around existing content and workflows. Join us to learn how to build apps for Teams and create integrated, people-centered solutions that can transform productivity in your organization, whether you’re on-site or working remotely. During this two-part training event, you will explore how to: (1) Build modern enterprise-grade collaboration solutions with Microsoft Teams, (2) Transform everyday business processes with Microsoft 365 platform integrations for Power Platform, SharePoint and Microsoft Office, and (3) Use the wealth of data in Microsoft Graph to extend Microsoft 365 experiences and build unique intelligent applications.

Whether you are switching from Skype for Business or brand new, join us to learn the basics of how to use Teams to chat with your colleagues and collaborate on projects. Join us for this session and leave this with everything you need to start using Teams. During this 2-hour interactive session, you will explore how to: (1) Set up your profile and notifications in Microsoft Teams, (2) Use chat and calling for 1:1 and group conversations, sharing and collaboration in Microsoft Teams, (3) Schedule and conduct meetings in Microsoft Teams, and (4) Align your team and teamwork in Microsoft Teams. Each session is limited to 15 participants, reserve your seat now.

To support your efforts to deliver and deploy updates to the Windows 10 devices being used by remote, onsite, and hybrid workers across your organization, and manage those devices effectively, we are continuing our series of weekly “office hours” for IT professionals here on Tech Community. During office hours, we will have a broad group of product experts, servicing experts, and engineers representing Windows, Microsoft Endpoint Manager (Microsoft Intune, Configuration Manager), security, FastTrack, and more. They will be monitoring the Windows 10 servicing space and standing by to provide guidance, discuss strategies and tactics, and, of course, answer any specific questions you may have. Office hours are text-based; there is no audio or virtual meeting component. To post a question, you just need to be a member of the Tech Community. Simply visit the Windows 10 servicing space and click Start a new conversation. At the start of office hours, we’ll pin a post outlining the individuals on hand, and their areas of expertise. Can’t attend at the designated time? Again, no problem. Post a question in the Windows 10 servicing space up to 24 hours in advance and we’ll make sure we review it during office hours.

The workforce relies on Microsoft Teams to chat, meet, and collaborate. But that’s just the beginning. Microsoft Teams can bring the applications and tools you’re already using, into one universal hub your workforce needs to get things done. During this interactive session, you will explore how to: (1) Integrate ready-to-use apps into the Teams experience, (2) Maintain control over which apps are accessible for your organization, (3) Create an App that embeds modern SharePoint pages in Teams using App Studio, (4) Manage permission and set up policies through the Admin Center, and (5) Scale business critical apps to your organization. Each session is limited to 15 participants, reserve your seat now.


BLOG ROUNDUP

Remote and hybrid work has become the new norm for many employees across the globe as day-to-day collaboration continues to be accomplished virtually. With this shift to online communication, how can you ensure that you’re collaborating safely? Queue Microsoft Teams! Whether you’re hosting virtual meetings, carrying out daily group and 1:1 chat, sharing documents, or coauthoring in a document in real-time – Teams enables safe and secure collaboration! This post outlines seven tips for safe online meetings and collaboration with Microsoft Teams.

Related:

We realize that many customers have genuine business requirements to configure automatic email forwarding. On the other hand, email forwarding may lead to data leakage. For example, if we have a compromised account, the attacker might create a forwarding rule for a particular mailbox, and the user might be unaware that their mail is being forwarded. This is a very common tactic used when accounts are compromised. It is therefore important for administrators to know all mailboxes that have forwarding enabled and where the mail is been forwarded to. We have various insights and alerts that help administrators monitor such activities, but prevention is always better than the cure. In this blog post, we thought to revisit (and update) various auto forward controls, how they work together and how they can help you achieve a requirement of allowing automatic forwarding for users who really need this feature.

The past twelve months have been a remarkable time of digital transformation as organizations, and especially digital security teams, adapt to working remotely and shifting business operations. IT leaders everywhere turned to Zero Trust approaches to alleviate the challenges of enabling and securing remote work. Using Zero Trust to secure users, data, and devices (wherever they may be) has changed from optional to a business imperative overnight. In this short report, we surveyed IT leaders around the world to determine how they’re implementing Zero Trust practices to protect their identities and ensure their employees have secure access to resources. | Related: Using Zero Trust principles to protect against sophisticated attacks like Solorigate

The guides can be used both independently, but we recommend using all the solutions together for your deployment needs. We are not recommending one solution be implemented before another but have included information in each guide to tie all the solutions together with features to consider during your implementation. The guide covers current released feature as of today and will be updated once additional features progress from beta, or private preview to general availability. In summary, the deployment guides include: (1) One Compliance Story covering how to each solution features complement each, (2) Best Practices based on the team’s experience with customer roadblocks, (3) Considerations to take and research before starting your deployment, (4) Help Resources links to additional readings and topics to gain a deeper understanding, and (5) An appendix for additional information on licensing.


NOTEWORTHY

Continuing on our path to release the new EAC, we wanted to tell you that the Groups feature is now available. The experience is modern, improved, and fast. Administrators can now create and manage all 4 types of groups (Microsoft 365 group, Distribution list, Mail-enabled Security group and Dynamic distribution list) from the new portal. We wanted to call out some improvements in Groups experience in the new EAC when compared with classic EAC.

We believe that Yammer, a tool that connects people and helps build communities, has an important role to play for a sense of belonging and inclusion. And we don’t want to simply build for inclusivity, we want to celebrate it. Recently Yammer introduced reactions, and next, we want to bring diverse skin tones to Yammer reactions. We want users to feel a deeper sense of representation when interacting with the new Yammer. Once you select your skin tone (settings available both on web and mobile!), you can react quickly without having to decide every time you reply! Yammer will be the first of the Microsoft 365 products to offer inclusive reactions. We are excited to lead the charge with other product groups at Microsoft in keeping inclusivity at the center of everything we do.

Microsoft Lists is a Microsoft 365 app that helps you track information and organize your work. They are simple, smart, and flexible, so you can stay on top of what matters most to your team. And now you can track issues, assets, routines, contacts, inventory and more to keep everyone in sync from anywhere while on the go with a personalized, mobile-first experience. The Microsoft Lists app for iOS provides access to the lists you own and that have been shared with you. You can create new lists, edit list items, and easily share with other people. While sipping coffee – create an Issue tracker list. In the passenger’s seat zipping from place to place – share a link to the session item from a conference in the Event itinerary list. Or standing in a grocery line waiting to check out – update the status of an item based on information from a team chat. Work and information management don’t have to stop when you’re on the go.

Business leaders know the importance of streamlining product releases and updates. Many organizations suffer from disorganized release cycles lacking automated reviews, approvals, notifications and standardization. What is needed is a centralized location for all update and release related actions and communications. Whether you have an internal software development team or produce software for use outside your organization, you will benefit from considering a Power Apps solution to track your updates and releases. A team at Microsoft recently built a low code app to efficiently coordinate hundreds of their own product features. They went from collecting manual input from three hundred product managers to developing one Power Apps app as a central location for release plans. This Power Apps app was so successful that the team released it as a free, open source for the benefit of you and your business. This app is now used internally in Microsoft by six hundred active users every month.

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